It takes 6 weeks to issue collective passports. Do not book travel until you have a valid passport. A collective (or group) passport is a way for an organised group of young people to make a trip to certain European countries . A collective passport costs £39. Young people should travel on their own passports if possible. Who can use a collective passport The passport is not for families but for groups such as: schools and sixth form colleges guides scouts other recognised youth organisations You can have between 5 and 50 children on a group passport. If there are more than 50 in the group, you can split the group and apply for 2 or more passports. Everyone on the passport must be a British national and under 18 by the end of the trip. A group leader must be named on the passport. The passport is invalid if the group leader cannot travel, but if a deputy leader is named on the application, they can take over. The group leader and deputy leader must: be aged 21 or over be a British citizen and have a British passport be a UK resident

Countries you can visit

The countries you can travel to or through on a collective passport are: Austria Belgium Denmark Estonia France Germany Greece Hungary Italy Liechtenstein Luxembourg Malta Netherlands Norway Spain Switzerland Check if you need a visa You may need a visa if you’re travelling on a group passport, even if you do not need one when travelling on an individual passport. Contact the country’s embassy or consulate in the UK to check.

It takes 6 weeks to issue collective passports. Do not book travel until you have a valid passport. Download the application form . Save it to your computer and fill it in (handwritten applications are not accepted). Collect your supporting documents . Email your completed application form to HMPassportofficeDurhamCollectives@hmpo.gov.uk . Print a paper copy and get it signed by the group leader and deputy leader. Send the paper copy with the £39 fee and supporting documents to Collective Passport Applications. Collective Passport Applications Freeman’s Reach Durham DH1 1SL Paying the fee Include a cheque for £39, payable to ‘HM Passport Office’, or pay by credit or debit card using the card payment form - use capital letters to fill in the form. Checks on your application HM Passport Office may contact your organisation to verify the application. Include a contact number on the form that will be answered during school holidays or your application could be delayed.

Each application must include: a nationality questionnaire and parental consent form for each child a collective passport photo identity card for each child one supporting letter for the whole application Nationality questionnaire and consent form The nationality questionnaire and consent form (‘CPNQ’ form) must be filled in by the person who can give consent for the child to travel. They must fill in either the: form for a child born in the UK form for a child born outside the UK Details of who can give consent are on the form. Request collective passport photo identity cards Email your request for collective passport photo cards to HMPassportofficeDurhamCollectives@hmpo.gov.uk . Your email should include: the number of cards you need the full name and address of the school or organised group a contact name and phone number Complete collective passport photo identity cards Each card must be filled in with the child’s details exactly as they appear on their nationality questionnaire and parental consent form. You must attach a recent passport-sized photo to each card. Rules for photos The photos: should be of a similar quality to standard passport photos should not have been previously used on another document must not be laminated or photocopies You can use: a school photo - as long as it does not have ‘proof’ written across it printed digital photos The group leader must complete their own details and sign the photo cards before submitting the application. Each child must sign their card before they travel. Supporting letter Each application must include one supporting letter on headed paper confirming consent to the trip. If the group is going abroad to perform (for example, in a sports competition) the letter must say: all members of the group are amateurs they will not get any payment If children from more than one organisation are travelling together, you need a supporting letter from each organisation. The letter must be signed - digital or photocopied signatures are not accepted. The table shows who can supply and sign the supporting letter. Type of organisation Who can supply and sign the supporting letter School The head teacher, a member of the board of governors or the education authority from each school making up the party Scout or guide group The assistant county or area commissioner or someone from Association Headquarters Football or rugby club Someone from the local football association or the league chairperson or secretary Swimming or judo clubs Someone from the national headquarters Youth orchestras or choirs Someone from the local education authority, or the vicar for church groups Army or Airforce cadets The commanding officer or someone from the services authority Clubs or youth clubs Someone from the local authority where the club is registered, or the national headquarters Registered charities The director or a person in a similar position in the organisation

Getting the passport changed

Check your passport when it arrives for mistakes. Children cannot travel if they’re not on the passport. If you need to amend the passport Send the passport back to HM Passport Office Collective Passport Applications with a letter explaining the reasons. If your trip is postponed but you arrange alternative travel within the same season, you can usually get your passport amended free of charge. If several changes are needed (for example, you’re adding lots of names), you have to pay for a new one. Collective Passport Applications Freeman’s Reach Durham DH1 1SL

Collective (group) passports

Overview

It takes 6 weeks to issue collective passports. Do not book travel until you have a valid passport.

A collective (or group) passport is a way for an organised group of young people to make a trip to certain European countries.

A collective passport costs £39.

Young people should travel on their own passports if possible.

Who can use a collective passport

The passport is not for families but for groups such as:

schools and sixth form colleges
guides
scouts
other recognised youth organisations

You can have between 5 and 50 children on a group passport. If there are more than 50 in the group, you can split the group and apply for 2 or more passports.

Everyone on the passport must be a British national and under 18 by the end of the trip.

A group leader must be named on the passport. The passport is invalid if the group leader cannot travel, but if a deputy leader is named on the application, they can take over.

The group leader and deputy leader must:

be aged 21 or over
be a British citizen and have a British passport
be a UK resident

View a printable version of the whole guide

Collective (group) passports

Overview

Who can use a collective passport

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Collective (group) passports

Overview

Who can use a collective passport

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