Toilet provision for men and women: call for evidence privacy note
Updated 13 August 2023
Applies to England
© Crown copyright 2023
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This publication is available at https://www.gov.uk/government/calls-for-evidence/toilet-provision-for-men-and-women-call-for-evidence/toilet-provision-for-men-and-women-call-for-evidence-privacy-note
About this call for evidence
This call for evidence document and call for evidence process have been planned to adhere to the Consultation Principles issued by the Cabinet Office.
The Department for Levelling Up, Housing and Communities (formerly Ministry of Housing, Communities and Local Government) will at all times process your personal data in accordance with UK data protection legislation and in the majority of circumstances this will mean that your personal data will not be disclosed to third parties.
As a public authority, the Department is bound by information access regimes and may therefore be obliged to disclose all or some of the information you provide (these are primarily the Freedom of Information Act 2000 (FOIA), the Environmental Information Regulations 2004 and UK data protection legislation). Information provided in response to this call for evidence may therefore be published or disclosed in accordance with the access to information regimes. In certain circumstances this may therefore include personal data when required by law.
A full privacy notice is included below (updated 04/03/2022).
Individual responses will not be acknowledged unless specifically requested.
Your opinions are valuable to us. Thank you for taking the time to read this document and respond. Are you satisfied that this call for evidence has followed the Consultation Principles? If not or you have any other observations about how we can improve the process please contact us via the complaints procedure.
Personal data
The following is to explain your rights and give you the information you are be entitled to under UK data protection legislation.
Note that this section only refers to personal data (your name, contact details and any other information that relates to you or another identified or identifiable individual personally) not the content otherwise of your response to the call for evidence.
1. The identity of the data controller and contact details of our Data Protection Officer
The Department for Levelling Up, Housing and Communities (DLUHC) is the data controller. The Data Protection Officer can be contacted at dataprotection@levellingup.gov.uk or by writing to the following address:
Data Protection Officer
Department for Levelling Up, Housing and Communities
Fry Building
2 Marsham Street
London
SW1P 4DF
2. Why we are collecting your personal data
Your personal data is being collected as an essential part of the call for evidence process, so that we can contact you regarding your response and for statistical purposes. We may also use it to contact you about related matters.
3. Our legal basis for processing your personal data
The collection of your personal data is lawful under article 6(1)(e) of the UK General Data Protection Regulation as it is necessary for the performance by DLUHC of a task in the public interest/in the exercise of official authority vested in the data controller. Section 8(d) of the Data Protection Act 2018 states that this will include processing of personal data that is necessary for the exercise of a function of the Crown, a Minister of the Crown or a government department i.e. in this case a call for evidence.
Article 9 - processing special categories of personal data. This data will be processed under the condition of: Article 9(2)(g) processing is necessary for reasons of substantial public interest (part 2 of schedule 1 paragraph 6 of the Data Protection Act 2018).
4. With whom we will be sharing your personal data
DLUHC may appoint a ‘data processor’, acting on behalf of the department and under our instruction, to help analyse the responses to this call for evidence. Where we do we will ensure that the processing of your personal data remains in strict accordance with the requirements of the data protection legislation.
5. For how long we will keep your personal data, or criteria used to determine the retention period
Your personal data will not be held for any longer than two years from the closure of the call for evidence and will be disposed of appropriately and securely.
6. Your rights, e.g. access, rectification, erasure
The data we are collecting is your personal data, and you have considerable say over what happens to it. You have the right:
a. to see what data we have about you
b. to ask to have your data corrected if it is incorrect or incomplete
c. to object to our use of your personal data in certain circumstances
d. to lodge a complaint with the independent Information Commissioner (ICO) if you think we are not handling your data fairly or in accordance with the law. You can contact the ICO at https://ico.org.uk/, or telephone 0303 123 1113.
Please contact us at the following address if you wish to exercise the rights listed above, except the right to lodge a complaint with the ICO: dataprotection@levellingup.gov.uk or
Knowledge and Information Access Team
Department for Levelling Up, Housing and Communities
Fry Building
2 Marsham Street
London
SW1P 4DF