Consultation outcome

South Yorkshire Police and Crime Commissioner functions transfer: economic note (accessible version)

Updated 13 February 2024

Economic Note

Number: HOEN 0041

Title of regulatory proposal

The transfer of Police and Crime Commissioner functions to the Mayor of South Yorkshire to be exercised from the May 2024 elections.

Lead Department/Agency

Home Office

Expected date of implementation

07 May 2024

Origin

Domestic

Date

08/02/2024

Lead Departmental Contact

Lauren.Day1@homeoffice.gov.uk Peter.Cordingley1@homeoffice.gov.uk

Departmental Assessment

Green

Rationale for intervention, objectives and intended effects

It is the government’s ambition, as set out in the Levelling Up White Paper (2022), to see all combined authority mayors exercise police and crime commissioner (PCC) functions where feasible. The oversight of policing by a combined authority preserves the democratic accountability already established under the PCC model and joins up oversight of public services, promoting greater collaboration and ensuring a wider perspective is taken into consideration when tackling crime and public safety.

Policy options (including alternatives to regulation)

• Option 1: ‘Do-nothing’
• Option 2: Transfer PCC functions to the Mayor of the South Yorkshire Mayoral Combined Authority. This is the government’s preferred option, as it achieves government ambitions to see more combined authority mayors exercise PCC functions. There are no sufficient non-regulatory alternatives.

Costs and benefit summary

There are no monetised costs for this policy. The benefits consist of savings from PCC elections which will no longer take place and no longer paying a salary to the PCC and instead potentially increasing the mayoral allowance. It is not possible to monetise potential benefits derived from improvements to oversight of policing governance and a more joined up approach to tackling crime. This will depend on factors that result from decision making of a future unknown elected official.

Risks

Estimated uplifts to mayoral allowances are based on mayoral allowances of other areas. In practice this allowance is set by an independent remuneration body so may differ from this estimate. There is also a risk that election schedules could differ from the current planned schedule used in modelling. However, the risk of election delays or by-elections remains whether or not PCC functions are transferred.

Total Cost £m PV	Transition Cost £m	Cost to Business £m	Total Benefit £m PV
0	0	0	2.02
NPSV (£m)	BNPV (£m)	EANDCB (£m)	BIT Score (£m)
2.02	0	0	0
Price Base Year	PV Base Year	Appraisal period	Transition period
2024/25	2024	10 years	N/A

Departmental sign-off (SCS): Kayleigh Chapman Date: 08/02/2024

Chief Economist sign-off: Tim Laken Date: 09/02/2024

Better Regulation Unit sign-off: Emma Kirk Date: 09/02/2024

Evidence Base

1. Background

1. The Police Reform and Social Responsibility Act 2011^{[footnote 1]} established directly elected PCCs in 41 forces, replacing Police Authorities. The first PCC for South Yorkshire was elected in 2012. PCCs are responsible for holding the Chief Constable of their police force to account for the full range of their responsibilities. PCCs are directly accountable to the electorate through the ballot box and their decisions are scrutinised by their local Police and Crime Panel.

2. The Cities and Local Government Devolution Act 2016^{[footnote 2]} amended the Local Democracy, Economic Development and Construction Act 2009^{[footnote 3]} to enable PCC functions to be transferred to combined authority mayors. This created one directly elected leader accountable for both combined authority and PCC functions.

3. There are currently two combined authority mayors who exercise PCC functions, the Greater Manchester Mayor who took them on in 2017, and the West Yorkshire Mayor who took them on in 2021. The Mayor of London also exercises functions equivalent to a PCC. As part of the York and North Yorkshire Devolution Deal^{[footnote 4]}, the first directly elected Mayor of the York and North Yorkshire Combined Authority will exercise the functions from May 2024 onward.

4. A six-week public consultation on the proposed transfer of PCC functions to the South Yorkshire Mayor was conducted between 20 December 2023 and 31 January 2024^{[footnote 5]}. A total number of 3,002 people responded to the consultation.

Groups/individuals affected

• The South Yorkshire Mayor
• Elected officials within the South Yorkshire Mayoral Combined Authority
• Individuals who work in the South Yorkshire Mayoral Combined Authority
• The South Yorkshire Combined Authority
• Individuals who live or work within the South Yorkshire Combined Authority geography
• The South Yorkshire Police Force
• The South Yorkshire Police and Crime Commissioner
• The Office of the South Yorkshire Police and Crime Commissioner

2. The policy issue and rationale for government intervention

5. The government’s Levelling Up White Paper (2022)^{[footnote 6]} outlines the key leadership role that combined authority mayors have in public safety and improving public health. It set out the government’s aspiration to have combined authority mayors take on PCC role, where feasible. Part One of the government’s PCC Review (the Review)^{[footnote 7]} cemented government’s view that the join up of public safety functions under the leadership of a combined authority mayor has the potential to offer wider levers to prevent crime^{[footnote 8]}.

6. The oversight of policing by a combined authority mayor not only preserves the democratic accountability already established under the PCC model but, by joining up oversight of public services, promotes greater collaboration and ensures a wider perspective is taken into consideration when tackling crime and public safety.

7. The Levelling-up and Regeneration Act 2023^{[footnote 9]} places new requirements on the Secretary of State for the Home Department (Home Secretary), when taking a decision to make an order that would transfer the functions of a PCC to a combined authority mayor. The Home Secretary must, before making an order to enable such a transfer: conduct a public consultation (unless one has been conducted by the combined authority as part of their proposal for an order); consider that the transfer is likely to improve the economic, social, and environmental well- being of some or all of the people who live or work in the area; and consider that it is appropriate having regard to the need to secure effective and convenient local government and to reflect the identities and interests of local communities

8. The Home Secretary therefore launched a six-week public consultation that ran from 20 December 2023 to 31 January 2024, to gather views to support him in taking a decision alongside consideration of the statutory tests on the making of an order (subject to Parliamentary approval) to transfer PCC functions to the Mayor of South Yorkshire from May 2024, when the next mayoral election would be rescheduled to, then taking place every four years thereafter. The Home Secretary has taken the decision to proceed with the process of making an order to enable the transfer of PCC functions to the Mayor of South Yorkshire at the May 2024 election.

3. Policy objectives and intended effects

9. The aim of the policy is to transfer PCC functions to be exercised by the Mayor of South Yorkshire from the point of the May 2024 election, when the mayoral election will be rescheduled to and take place every four years thereafter. Currently, the functions are exercised by the PCC who was elected in May 2021 on a three-year term to May 2024.

10. The intended effect of the transfer is to provide for the mayor to be treated, in relation to the exercise of their PCC functions, as PCC for the purposes of all PCC enactments. It will abolish the existing office of PCC for South Yorkshire. The current term of South Yorkshire’s Mayor expires in May 2026. The Order intends to reduce that term by two years, so that the current term expires in May 2024. This allows an election to then be held in May 2024, then every four years thereafter, for a mayor of South Yorkshire who will hold PCC functions, ensuring that the Mayor will be elected on the basis of exercising PCC functions.

11. Enabling the Mayor of the South Yorkshire Mayoral Combined Authority to exercise PCC functions intends to preserve the democratic accountability of policing governance, join up oversight of public services, promoting greater collaboration and ensuring a wider perspective is taken into consideration when tackling crime and public safety.

4. Policy options considered, including alternatives to regulation

12. Two options have been considered:

Option 1: ‘Do nothing’.

Option 1 would entail no government intervention through changes to legislation. The PCC functions would not be transferred to the Mayor, and the next scheduled PCC elections would take place in May 2024. A PCC would exercise PCC functions after being elected at those elections. The South Yorkshire Mayor’s current electoral term will continue until 2026, where the next election for the South Yorkshire Mayor is scheduled.

Option 1 does not meet the government’s objectives.

Option 2: Transfer PCC functions to the Mayor of the South Yorkshire Mayoral Combined Authority.

The government would make a statutory instrument that would transfer PCC functions for South Yorkshire to the South Yorkshire Mayoral Combined Authority to be exercised by the Mayor at the May 2024 election. This is the government’s preferred option.

Non-regulatory options

13. There are no non-regulatory options for this policy. PCC functions can only be transferred to combined authority mayor via the making of an Order, as per s107F of the Local Democracy, Economic Development and Construction Act 2009^{[footnote 10]}.

5. Appraisal

General assumptions and data

14. The following general assumptions are used in this economic note (EN) which is in line with the guidance set out in HM Treasury (2022) Green Book^{[footnote 11]}.

• The appraisal period used is 10 years 2024 to 2034
• The Price base year used is FY 2024/25
• The Present value base year 2024
• The HM Treasury GDP deflator, 2023

15. Data and estimates have been used from a number of sources including;

• PCC salary estimates from the Report on Senior Salaries by the Review Body on Senior Salaries 2023^{[footnote 12]}
• Mayoral allowance from the South Yorkshire accounts by South Yorkshire Mayoral Combined Authority 2022/23^{[footnote 13]}
• Combined mayoral allowance of Greater Manchester from a review of allowances at West Midlands Combined Authority by the Independent Remuneration Panel 2022^{[footnote 14]}
• PCC 2024 expected election cost estimates from Department for Levelling Up, Housing and Communities (DLUHC)
• Greater Manchester, West Midlands and South Yorkshire population estimates from the ONS^{[footnote 15]}

Costs

16. There are no monetised costs in this EN given that all resources are transferred from the PCC to the Mayor. When PCC functions are transferred from the PCC to the Mayor, all staffing budgets and buildings are transferred. Whilst the Mayor could decide to reduce or increase staffing levels, it is at the discretion of the elected Mayor as is currently the case with an elected PCC. Thus, any resulting staffing changes do not result from this change in regulation. They remain a decision of whomever is elected, whether that be the Mayor or a PCC.

Transition costs

17. There are no transition costs calculated, as the costs of transferring PCC functions are either negligible or unknown.

18. The transfer of PCC functions will occur at the point of election. Regardless of whether there is a PCC or a mayor with PCC functions, both officials would require briefing. There currently is no evidence of a significant difference in the time and resources required to brief a newly elected PCC and time and resources required to brief a newly elected mayor on PCC functions. Therefore, no cost of briefing has been estimated.

19. Any transition costs related to the transfer of PCC functions are dependent upon how the area chooses to conduct the transfer process. At this stage, these transition costs are unknown and therefore not estimated.

Benefits

Monetised Benefits

20. There are two benefits that are monetised;

• 1. Savings derived from no longer running PCC elections;
• 2. Savings derived from no longer paying a full PCC salary.

Benefit 1: Savings from no longer running a PCC election

21. Under Option 1 (Do-nothing) election cycles for the South Yorkshire PCC and Mayor are expected to continue as they currently are throughout the appraisal period. This would mean there would most likely be PCC elections in 2024, 2028 and 2032 and Mayoral elections in 2026 and 2030. This assumes the current election cycle continues with no disruptions.

22. Under Option 2 the mayoral election cycle will shift to the PCC election cycle and the PCC elections will no longer occur. This means there is a saving of PCC election expenses that, should the current election schedule have continued, would have been reimbursed from the Consolidated Fund that no longer will be.

23. The 2024 PCC expected election cost of £2,272,478 was provided by DLUHC. A portion of this cost represents costs that are specific to the PCC election itself. The remainder of that figure represents the relevant share of the costs that are shared between the different polls taking place at the same time that would fall on the PCC election specifically.

24. Whilst the exact proportions of this split can vary and depend on a number of factors each election cycle, it is assumed that approximately 25 per cent of the conduct costs would be poll specific (for example, only relevant to the PCC) with the remaining costs being shared equally between the different polls.

25. Whilst all of this cost will no longer be withdrawn from the Consolidated Fund, only part of this represents a saving. This is because the shared costs, such as the costs of polling venues and staffing them, will still exist even without a PCC election. These costs will need to be covered by remaining elections that continue to run, thus this represents a transfer rather than a saving.

26. In the 2024 election, the portion of the costs that would have been shared by the PCC funding source will be taken on by the funding sources for the mayoral election and other elections occurring at this time. In 2026, the funding sources for the other elections occurring at this time will take on the proportion of the costs that would have been shared by the mayoral election. Therefore the net saving is the costs specific to the PCC election that will no longer be spent.

27. The benefit of savings from no longer running a PCC election have been calculated as 25 per cent of the estimated cost of a standalone PCC election of £ 3,535,113, provided by DLUHC. 25 per cent of this standalone figure represents the costs that are PCC specific without overlapping with costs that are shared amongst elections. In these calculations, we assume the current expected election schedule will continue uninterrupted.

23. Table 1 below shows the estimated benefits from no longer running PCC elections in present value terms.

Table 1 - Total benefit of changes to local elections (£ million, Price Year 24/25, PV Base Year 2024)

Year	0	1	2	3	4	5	6	7	8	9	TOTAL
	2024	2025	2026	2027	2028	2029	2030	2031	2032	2033
PCC Election savings	0.88	0.00	0.00	0.00	0.77	0.00	0.00	0.00	0.67	0.00	2.33

Source: Home Office Internal Analysis, 2024

24. The total benefit from no longer running PCC elections is estimated to be £1.49 million.

Benefit 2: Savings derived from changes to salaries and remuneration

25. No changes to the PCC salary or Mayoral allowances will result directly from Option 1.

26. Under Option 2 the PCC will no longer exist so the salary of the PCC will be saved. The Mayoral allowance is decided by an Independent Remuneration Panel. There may therefore be a future uplift in allowance for the Mayor if the Remuneration Panel felt that an uplift was needed to reflect their taking on PCC functions. However, as that would be a matter for the panel, it is difficult to make any assessment about what any such uplift might look like. Despite this, current data on comparable areas has been used as the best indicator of future remuneration.

27. To estimate potential savings from the salary changes, the uplift in mayoral allowance has been estimated based on existing allowance data from mayors in other areas with mayors who hold PCC functions. It has been estimated that the allowances of the mayors in Greater Manchester and West Midlands will be similar, given that the areas are a similar size in population. The population of Greater Manchester is 2,868,387 and the population of the West Midlands is 2,916,132. However, the population of South Yorkshire is significantly lower at 1,374,182 therefore there is not a comparator that is of appropriate size.

28. There is not a directly comparable area, with a similar population, and mayor that holds PCC functions, for South Yorkshire at this time. Therefore, an uplift estimated for the West Midlands has been proportionally adjusted to create a central estimate for the uplift in South Yorkshire. The West Midlands uplift was estimated to be the amount needed to increase the allowance to the same level as Greater Manchester (an area with a comparable population size the West Midlands combined authority and that has a mayor with PCC and Fire and Rescue functions). The current PCC salary in South Yorkshire is approximately 87 per cent of the size of the PCC salary in the West Midlands. Therefore, the central estimate of the uplift to the South Yorkshire Mayor allowance is estimated as 87 per cent of the size of the West Midlands estimated uplift.

29. The estimated uplift was subtracted from the current South Yorkshire PCC Salary to estimate the expected total benefit of the salary changes. To account for uncertainty, high and low scenarios have been included in which the uplift is 25 per cent percent higher and lower than the central estimate. In the high scenario, the highest benefit is estimated. This means that the uplift in mayoral allowance is the lowest as this then leads to the greatest saving.

30. The annual and total benefits of the changes to salaries are shown in Table 2 below in present value terms.

Table 2 - Total benefit of savings from salary and remuneration changes (£ million, Price Year 2024/25, PV Base Year 2024)

Year	0	1	2	3	4	5	6	7	8	9	TOTAL
	2024	2025	2026	2027	2028	2029	2030	2031	2032	2033
Low	0.05	0.05	0.05	0.05	0.05	0.04	0.04	0.04	0.04	0.04	0.45
Central	0.06	0.06	0.06	0.06	0.05	0.05	0.05	0.05	0.05	0.04	0.53
High	0.07	0.07	0.07	0.06	0.06	0.06	0.06	0.05	0.05	0.05	0.60

Source: Home Office Internal Analysis, 2024

31. The estimated total benefit of the savings from salary changes is estimated to be between £453,800 and £600,800 with a central estimate of £526,800 in PV terms.

Total monetised benefits

Table 3 below shows estimated total benefits for the appraisal period in present value terms.

Table 3 1 - Total monetised benefits (£ million, Price Year 2024/25, PV Base Year 2024)

Year	0	1	2	3	4	5	6	7	8	9	TOTAL
	2024	2025	2026	2027	2028	2029	2030	2031	2032	2033
Low	0.94	0.05	0.05	0.05	0.82	0.04	0.04	0.04	0.71	0.04	2.78
Central	0.94	0.06	0.06	0.06	0.82	0.05	0.05	0.05	0.72	0.04	2.85
High	0.95	0.07	0.07	0.06	0.83	0.06	0.06	0.05	0.72	0.05	2.93

Source: Home Office Internal Analysis, 2024

32. The total benefit for the savings made is estimated to be between £2.78 million and £2.93 million with a central estimate of £2.85 million (PV).

Non-monetised benefits

33. Government’s ambition in transferring the functions from the PCC to combined authority mayors (where possible) is to realise the benefits that a mayor can bring to the oversight of policing governance. It is expected that the Mayor will be able to take a more joined-up, collaborative and strategic approach to tackling crime through a greater oversight of public services, and as the Mayor will be taking on the functions at the point of the May 2024 election, the democratic accountability of the PCC model is maintained. It is government’s view that through their higher profile and a greater oversight of public services that mayors have, a wider perspective will be taken into consideration when tackling crime and public safety.

34. At this stage it is not possible to monetise this efficiency since the realisation of this benefit will depend on factors that will result from the decision making of a future unknown elected official. Whilst it is the government’s view this will create opportunities for greater efficiencies, the extent to which this will be actioned in practice is unknown and thus unmonetisable.

Value for money metrics

35. As there is no monetisable cost and no impact to business, both the Business Net Present Value (BNPV) and the equivalent annual net direct cost to business (EANDCB) are zero. The total benefits and NPSVs are shown in Table 4 below.

Table 42 – Total Benefits, Total Costs and NPSVs (£ million, Price Year 2024/35, PV Base Year 2024)

	Low	Central	High
Total Benefits	2.78	2.85	2.93
Total Salary Savings	0.45	0.53	0.60
Total Election Savings	2.33	2.33	2.33
Total Costs	0.00	0.00	0.00
NPSV	2.78	2.85	2.93

Source: Home Office Internal Analysis, 2024

36. The NPSV ranges between £2.78 million and £2.93 million with a central estimate of £2.85 million.

Small and Micro Business Assessment (SaMBA)

37. Given that this measure is not a regulatory provision this policy is not anticipated to have any impacts on business.

6. Risks and unintended consequences

The expected election schedule changes

38. Currently the estimated savings from elections assume that the current four-year election cycle continues undisrupted for the entire appraisal period. There is a risk that this may not happen if additional by-elections are held, or an election is delayed. 2

39. If an election were to occur as a by-election or due to a delay, then there is the potential that would be a standalone election. This would lead to an increased cost since none of the costs would be shared. For example, the 2024 PCC expected election cost of £2,272,478 increases to £3,535,113 if the election is run as a standalone election. Therefore, if any elections don’t align to the current election schedule there is a considerable additional cost.

40. However, changes to the election schedule could occur whether the roles of mayor and PCC remain separate or are combined. There is no evidence to suggest that the transfer of PCC functions makes a change to the election schedule more or less likely.

Uncertainty of current estimates of future mayoral allowance

41. The expected uplift to the mayoral allowance assumes that the future West Midlands mayoral allowance will be similar to the Greater Manchester mayoral allowance. It is then assumed that an uplift to South Yorkshire would be proportional to that. This is based on the assumption that a combined authority areas of similar population sizes where the mayors both hold PCC functions will likely have comparable mayoral remuneration.

42. In practice, Mayoral allowances are decided by an Independent Remuneration Panel therefore the South Yorkshire Mayoral allowance could differ somewhat from the estimated allowance. To account for this uncertainty estimates were increased and decreased by 25 per cent to examine a potentially higher and lower benefit scenarios.

43. Given that there are no monetisable costs and just two benefits in all scenarios the NPSVs remains positive.

7. Implementation, monitoring and evaluation

44. The approach to monitoring of this legislation is that combined authorities are required under the devolution agreements reached with the government to put in place an extensive programme of evaluation, agreed with HM Treasury, of the devolution agreements. Government intends to review the impacts of the transfer after implementation (May 2024) onwards.

Specific Impact Test Checklist

Mandatory specific impact test - Statutory Equalities Duties

Complete

Statutory Equalities Duties A Public Sector Equality Duty Impact Assessment has been produced for this Order. The functions being transferred already exist in the area, as does the principle of the people of South Yorkshire directly electing an individual to exercise those functions, so it is not anticipated that the amendment of the Mayoral election or the transfer of PCC functions to the Mayor will have an impact on people with protected characteristics. The SRO has agreed these findings.

Yes

1. Police Reform and Social Responsibility Act 2011 (legislation.gov.uk): https://www.legislation.gov.uk/ukpga/2011/13/contents/enacted. ↩

2. Cities and Local Government Devolution Act 2016 (legislation.gov.uk): https://www.legislation.gov.uk/ukpga/2016/1/contents/enacted. ↩

3. Local Democracy, Economic Development and Construction Act 2009 (legislation.gov.uk). ↩

4. York and North Yorkshire devolution deal - GOV.UK: https://www.gov.uk/government/publications/york-and-north-yorkshire-devolution-deal/york-and-north-yorkshire-devolution-deal. ↩

5. The transfer of Police and Crime Commissioner functions to the Mayor of South Yorkshire: https://assets.publishing.service.gov.uk/media/6582e076fc07f300128d457c/South_Yorkshire_Consultation_Document.pdf. ↩

6. The Levelling Up White Paper – GOV.UK: assets.publishing.service.gov.uk/media/61fd3c71d3bf7f78df30b3c2/Levelling_Up_WP_HRES.pdf. ↩

7. Written questions, answers and statements - UK Parliament: https://questions-statements.parliament.uk/written-statements/detail/2021-03-16/hcws849. ↩

8. Home Secretary (2021), Concluding Part One of the PCC Review, Written statements - Written questions, answers and statements - UK Parliament: https://questions-statements.parliament.uk/written-statements/detail/2021-03-16/hcws849. ↩

9. Levelling-up and Regeneration Act 2023 (legislation.gov.uk): https://www.legislation.gov.uk/ukpga/2023/55/enacted. ↩

10. Local Democracy, Economic Development and Construction Act 2009 (legislation.gov.uk): https://www.legislation.gov.uk/ukpga/2023/55/enacted. ↩

11. The Green Book (2022) - GOV.UK (www.gov.uk): https://www.gov.uk/government/publications/the-green-book-appraisal-and-evaluation-in-central-government/the-green-book-2020. ↩

12. Forty-Fifth Annual Report on Senior Salaries 2023 (publishing.service.gov.uk): https://assets.publishing.service.gov.uk/media/64b01436fe36e0000d6fa955/SSRB_45th_Report_2023_Accessible.pdf. ↩

13. https://southyorkshire-ca.gov.uk/getattachment/1289f017-fabf-4414-89ad-e502d8e083e2/2022-2023-SYMCA-Statement-of-Accounts-V4-(unaudited-for-publication).pdf. ↩

14. https://governance.wmca.org.uk/documents/s7729/Appendix.pdf. ↩

15. https://www.ons.gov.uk/peoplepopulationandcommunity/populationandmigration/populationestimates/datasets/populationestimatesforukenglandandwalesscotlandandnorthernireland. ↩