Consultation outcome

West Yorkshire and York area public review request for information

Updated 26 April 2023

1. Introduction

The government’s ambition is to deliver nationwide gigabit-capable broadband as soon as possible. We recognise that there is a need for government intervention in the parts of the country that are not commercially viable, this is why the government has committed £5 billion for the hardest to reach parts of the country, ensuring that all areas of the UK can benefit. This will be spent through a package of coordinated and mutually supportive interventions, collectively known as Project Gigabit.

BDUK conducted an Open Market Review (OMR) on 4 February 2022 to 4 March 2022 to understand from suppliers if there were any current or planned investment over the next three years (and beyond, if available) in broadband infrastructure (Next Generation Access broadband, ultrafast and gigabit-capable) within the West Yorkshire and Parts of North Yorkshire lot.

The Public Review process aims to validate the outcome of the OMR and BDUK’s mapping to ensure that it correctly represents the information provided by suppliers in the course of the OMR and to ensure that the right areas are targeted for government investment.

We invite stakeholders (including the public, businesses, internet service providers and broadband infrastructure operators) to provide us with feedback about the proposed eligible area for government investment set out in this document.

Suppliers who missed contributing to the preceding OMR, had no definitive plans and/or evidence base on which to substantiate claims at that earlier stage, or have subsequently updated their plans now have a final opportunity to notify BDUK before the procurement stage. The premises identified by BDUK as eligible may be grouped into one or more appropriately sized Intervention Areas (IAs). The IAs will be issued to the market so that suppliers can bid for funding to support delivery to those areas.

2. Key Eligibility Requirements for Subsidy

The outcome of this PR and the preceding OMR is shown in terms of White, Grey, Black and Under Review premises. We will only subsidise build to premises which have been designated as White.

• White - indicates premises with no gigabit network infrastructure and none is likely to be developed within 3 years. Annex C provides information on the technology ‘qualifying’ as gigabit-capable
• Black - indicates premises with two or more qualifying gigabit infrastructures from different suppliers being available, or will be deployed in the coming 3 years
• Grey indicates premises with a single qualifying gigabit infrastructure from a single supplier is available, or is to be deployed within the coming 3 years
• Under Review - indicates premises where suppliers have reported current or planned commercial broadband coverage, but where claimed current gigabit coverage has not been verified, or, in respect of planned build, where evaluators are confident that gigabit infrastructure will be delivered, but some risks to delivery remain, or there are some gaps in evidence.

Premises categorised as Under Review will be subject to continued monitoring and verification of supplier plans within the three-year period by BDUK. BDUK may request commitment from the supplier that significant progress is made within three years. In the event that these commercial plans fall away, these premises will be mapped as eligible and form part of the proposed intervention area and so eligible for intervention via this aid measure. We request that suppliers inform us regarding all plans, including plans beyond the initial three-year period.

BDUK classifies premises on the basis of their existing or planned broadband infrastructure, as set out in Annex B and Annex C. The OMR and PR data analysis of supplier’s broadband coverage claims is undertaken at UPRN (premises) level.

Once the PR has closed, if additional information or clarifications are required, BDUK will raise Clarification Questions with suppliers before deciding on a classification.

2.1 Treatment Of BDUK Vouchers Data

Coverage claims received from suppliers utilising Vouchers funding will be evaluated in accordance with the Subsidy Control evaluation process. This means that suppliers’ claims will be assessed against the technology solution being gigabit-capable for existing infrastructure.

Typically, Vouchers premises will be categorised as follows:

• Projects, or before Voucher is issued - “White” (BDUK data assessment indicates a very low chance that these UPRNs will be built to)
• Voucher issued - “Under Review” (around 4% chance UPRN will not be delivered)
• Voucher claimed - “Grey” (should be gigabit-connected)

Further information on the Subsidy Control evaluation process, including BDUK treatment of other BDUK intervention data (Superfast, LFFN, RGC, Gigahubs) can be found within the Open Market Review and Public Review Subsidy Control Classification Guidance.

3. Outcome of the Open Market Review (OMR) - West Yorkshire and Parts of North Yorkshire lot 8

BDUK initiated an OMR for West Yorkshire and Parts of North Yorkshire on 4 February 2022 to 4 March 2022. You can view the OMR publication here.

The OMR indicated that planned commercial coverage for gigabit-capable broadband would reach approximately 875,929 premises, and would therefore leave the remaining 490,413 premises without access to gigabit-capable broadband.

The outcome of the OMR is shown within the map (Annex D) and associated postcode list published alongside this document and shows the subsidy classifications determined for each postcode within the West Yorkshire and Parts of North Yorkshire lot. Supplier data submitted during the OMR has been incorporated into the OMR outputs using a methodology that protects commercially sensitive supplier data.

For presentational purposes only, postcodes have been used when mapping the proposed eligible areas for this Public Review. (NB we will only subsidise build to premises which have been designated as White - postcodes are not used to determine intervention areas for subsidy).

For the purpose of mapping only, postcodes have been classified as follows:

1. A postcode is White if any ‘White’ premises are present
2. A postcode is Under Review if any ‘Under Review’ premises are present
3. A postcode is Black if all premises in the postcode are classified ‘Black’
4. A postcode is Grey if all premises are ‘Grey’ or there is a mixture of ‘Grey’ and ‘Black’ premises

The outcome of the OMR is summarised in terms of ‘White’, ‘Grey’, ‘Black’ and ‘Under Review’ postcodes and premises below.

Postcode Classification	Number of Postcodes	Number of Gigabit Black Premises	Number of Gigabit Grey Premises	Number of Gigabit Under Review Premises	Number of Gigabit White Premises
White	12,213	6,271	38,328	57,328	95,604
Under Review	31,608	54,880	193,848	337,481
Grey	22,615	72,621	347,229
Black	8,489	162,752
Total	74,925	296,524	579,405	394,809	95,604

It is possible to provide Suppliers (upon request and subject to the relevant data sharing agreements being in place) a UPRN list, showing the Premises which have been designated as ‘White’ and ‘Under Review’ following the OMR.

Please contact ukgigabit@bduk.zendesk.com to request this information.

4. Purpose of this Public Review Request For Information

This Public Review defines the proposed eligible areas, as determined during the OMR, to enable all interested stakeholders (including the public, businesses, internet service providers and broadband infrastructure operators) to comment on those proposals.

The outcome of the OMR is shown within the map in Annex D and associated postcode list published alongside this document.

As part of this Public Review, we will request and then evaluate any further responses in order to validate the eligibility of the premises for government subsidy. During the evaluation exercise, we may engage with suppliers further to discuss and confirm their coverage claims. Following this, we will be able to determine the premises to be included in procurements.

The steps below shows a summary of how the PR process works:

1. BDUK issues Public Review.

2. Stakeholders review proposed eligible areas for intervention. BDUK response to clarification questions (as required).

3. Stakeholders submit feedback on the Public Review.

4. BDUK reviews and evaluates the feedback. BDUK investigates and discusses feedback with respondent (as required).

5. BDUK finalises premises classification and published outcome of Public Review.

6. Public Review process concludes.

Suppliers wishing to provide coverage data should contact BDUK and will follow a process similar to the one run for the Open Market Review.

This Public Review will take place over the period of at least one month, and once concluded will confirm the eligibility of premises for procurements. The full details of these procurements will follow the conclusion of this OMR and Public Review.

The steps below show the order of processes, from OMR to procurement:

1. OMR.

2. Public Review.

3. Determine intervention areas for procurement.

4. Procurement

All meaningful responses to the Public Review will be carefully considered and where necessary, used to determine eligible premises. The final eligible area maps and a summary report confirming details of the changes will be published on the gov.uk website after the close of the review period. The finalised eligible premises and proposed Intervention Areas will then be submitted to BDUK’s National Competence Centre (NCC) for approval against the UK Subsidy Control Regime. The responses and output from the Public Review will therefore help us gain further confidence that the proposed interventions are in areas that are eligible for subsidy, ie, areas which are not commercially viable and require government intervention to address market failure.

5. Changes to Lot Area

Please note, Lot areas are not fully aligned to local authority (LA) boundaries, and in some cases a small number of premises from neighbouring local authorities may be included in the scope of a specific Lot. Suppliers should also note that the specific Lot boundaries (and intervention areas) may flex during the OMR, Public Review and Pre-Procurement Market Engagement processes to enable an optimum procurement to be put to the market. Where this occurs then BDUK will ensure that it is communicated in a transparent manner in order to remain consistent with the principles of the Gigabit Infrastructure Scheme. Therefore if you have existing network coverage, or plan to build infrastructure in neighbouring LA areas, then please provide details in your response to this Public Review.

Since the OMR closed on 4 March 2022 the following changes have been made to the proposed Lot Boundary Area. Please note, the OMR outcomes provided above, and shown in Annex D, include these changes and so are consistent with the proposed Lot Boundary Area that is now going to Public Review.

The following table is a list of 37 Exchanges have been removed from the Lot Boundary Area as it was shown in the map at the start of OMR launch.

MYMAS (Masham)	MYCOIP (Copgrove)	MYBEN (Benningbrough)
NEWLL (Well)	MYGRE (Green Hammerton)	MYTOC (Tockwith)
NESBY (Sinderby)	MYLIN (Linton On Ouse)	MYKNA (Knaresborough)
MYMBB (Melmerby)	MYTOL (Tollerton)	MYSPO (Spofforth)
MYNSY (North Stainley)	MYEAO (Easingwold)	MYSRB (Starbeck)
MYKMZ (Kirby Malzeard)	MYBBY (Brandsby)	MYOAT (Oatlands Mount)
MYSAW (Sawley)	MYSTI (Stillington)	MYHGT (Harrogate)
MYRPN (Ripon)	MYSHF (Sheriff Hutton)	MYHUB (Huby)
MYBOR (Boroughbridge)	MYCON (Coneysthorpe)	MYBLU (Blubberhouses)
MYHLP (Helperby)	MYWOH (Whitwell On The Hill)	MYBNS (Burnsall)
MYBIR (Birstwith)	MYBYP (Burythorpe)	MYCRA (Cracoe)
MYBPM (Bishop Monkton)	MYFLX (Flaxton Moor)	MYBOL (Bolton Abbey)
NETP (Topcliffe)

These changes have been made as it was determined the majority of premises in these Exchanges were located in North Yorkshire, and by reducing the instances of premises overlapping into neighbouring Local Body areas this would allow for more optimised delivery to Lot 8 to occur. These Exchanges have therefore been moved from Lot 8 into Lot 31.

6. The Role of local bodies

BDUK will work with the relevant local bodies to answer questions, evaluate supplier responses, assess data accuracy, manage the build phase and engage with the local community. Sharing the premises data set out within each location and intervention areas, during the OMR and Public Review stages, will help us gain further confidence that the proposed interventions are eligible for subsidy.

BDUK will maintain a central dataset and will work with authorities to assess and review the data in the areas relevant to the respective local body and intervention areas. BDUK will be responsible for the data and local bodies are required to sign a non-disclosure agreement prior to gaining access to the data.

This Request for Information is being carried out independently of any activities that local bodies may be undertaking, for example, under the National Broadband Scheme 2016 known as the Superfast Programme.

7. Procurement and commercial approach

BDUK has undertaken extensive early market engagement in relation to procurement for interventions. This engagement has included consultation on the programme design, different potential target areas, technical specification (including wholesale access), procurement types and contractual terms. Feedback from broadband suppliers and other stakeholders has been taken into account in all of these areas.

Procurements will be carried out in accordance with the Public Contracts Regulations 2015 (PCR 2015). BDUK procurement approaches are designed to address the scale of the individual procurements. The procurements will be conducted in a transparent and non-discriminatory manner.

7.1 Forthcoming procurement - West Yorkshire and parts of North Yorkshire

BDUK will budget an appropriate amount of public funding from the Project Gigabit Programme, based on the final number of premises requiring subsidy for this area, at the procurement stage.

The budget will be specified within the Invitation To Tender (ITT) documentation, following the Public Review. Details of any restrictions on the use of public subsidy will be explained in the tender documentation. It is BDUK’s intention to procure gigabit-capable solutions – capable of achieving a minimum of 1Gbps download speed - to the premises identified as in scope for subsidy.

Please note, the final list of premises in scope for subsidy will be issued with the ITT and is not finalised at this stage.

Final Project Gigabit Intervention Areas may be a subset of the premises classified as White in the subsidy assessment and will be subject to BDUK overlays, including other active/planned BDUK interventions (eg Superfast).

Once the review is closed and BDUK has finalised the Intervention Area, an ITT will be issued within approximately 6 months via a procurement portal, for suppliers to bid for the opportunity to deliver extended gigabit-capable broadband coverage.

8. Participating/Responding to this Public Review

BDUK’s goal is to ensure the parts of the country that need government investment are accurately targeted. Each contributor to this Public Review will help to optimise the use of public subsidy in helping to provide faster and better connectivity across all parts of the UK.

Please respond if you have information to contribute to this data validation process or can provide your views about the accuracy of data and mapped areas by reporting where premises have existing or planned gigabit-capable broadband coverage. If you are a supplier and did not respond to the recent 2C OMR and have existing or planned network coverage, please submit your plans so that public subsidy can be targeted more accurately and over-building commercial infrastructure can be avoided. Where suppliers have credible plans that extend beyond the three year horizon then these should be included in your submission to BDUK. All planned build should be supported with detailed evidence as set out in the submission requirements section of this RFI.

Please note that the information you provide in your response will be treated as confidential, albeit that it may be necessary to share some/all of your response with our professional advisors and/or local bodies, Ofcom and BEIS Subsidy Control Branch. We will use this information to define the intervention areas (only) following the Public Review.

For information regarding what to expect when you contact BDUK within the Department for Digital, Culture, Media and Sport ‘DCMS) and provide us with your personal information please read the DCMS privacy notice.

8.1 Responses from residents, businesses and other stakeholders

For residents and businesses, responses should relate to whether you have, or expect to have gigabit-capable broadband service coverage in the next three years (and beyond). Any information provided in response to this Public Review should as a minimum include (but need not be limited to) the UPRN, or the area (ie postcode) that the submission relates to and the nature of the concern.

For all submissions, BDUK would be grateful if you could confirm the following:

• your organisation’s name (if applicable)
• your organisation’s, or residential address (if applicable)
• your name
• position
• contact telephone number
• email address

Members of the public and other respondents should follow the above format and email their submissions to ukgigabit@bduk.zendesk.com.

8.2 Responses from suppliers

BDUK requests information and supporting evidence from suppliers in relation to the presence of broadband infrastructure within the project area. We wish to hear from all internet service providers and broadband infrastructure operators - particularly in relation to the proposed mapped eligible areas shown with the Annex D map and associated postcode list.

Please tell us about your:

• Broadband infrastructure - existing

• Plans for developing/improving broadband infrastructure

• Interest in bidding for projects and capability to scale

For suppliers wishing to provide a coverage response to this Public Review please see the below sections, ‘Making a Data Response’ and ‘Submission Requirements’.

Specific feedback on the procurement approaches can be supplied to the supplier relationship team via bduksuppliers@dcms.gov.uk. Where you may, for example, want to tell us separately about your capacity to make a bid.

9. Making a data response

Please provide information at premise (UPRN) level on, and supporting evidence for, any of your current or planned investment in broadband infrastructure in the West Yorkshire and parts of North Yorkshire area using the templates issued.

To submit a data response, please follow the steps below, as well as referring to the guidance provided in Annex A:

1. Sign the Public Sector Geospatial Agreement (PSGA) Contractor Licence Agreement, which will be required before downloading the data. Please return this, as soon as possible to ukgigabit@bduk.zendesk.com. If you have already signed a licence agreement with BDUK through previous OMRs/PRs, there is no need to send this through again.

2. Once you have done this, we will provide you with login details to our secure file transfer portal where you will be able to download the response templates.

3. You may seek clarification, on making a data response, at any time from 17 June 2022 to 18 July 2022 at 5pm. Please send these questions to us at ukgigabit@bduk.zendesk.com.

4. You should make your data submission to us via the secure file transfer portal. Please upload the data response template and any further supporting evidence you feel you should send.

5. Please do not assume that we will use a previous submission for this RFI. If you wish for a previous submission to be treated as your return for this RFI, please get in touch to confirm this.

6. Please include all current and planned premises coverage, including premises that are outside of the geographic areas, and/or outside of the premises base provided in the template files in Annex A.

7. Please include any existing or planned infrastructure you have gained with assistance from government subsidy for example, Vouchers, Superfast (NBS 2012 or NBS 2016) and Hubs (Local Full Fibre Networks and Rural Gigabit Connectivity Programmes)via the ‘Public_Intervention’ column within the data response template.

Please note that the data you provide in your response will be treated as commercially confidential, albeit that it may be necessary to share some/all of your response data with our professional advisors and/or local bodies, Ofcom and BEIS Subsidy Control Branch. We will use this information to define the intervention areas (only) following the Public Review.

Please ensure that you engage with us as soon as possible to confirm whether you would require BDUK to put in place a non-disclosure agreement (NDA) enabling us to share data between each other as part of this PR process (if you have already signed a NDA in place with BDUK through previous OMRs/PRs, this is not required again).

It should also be noted that it is a requirement to use this information to produce maps to define ‘White’, ‘Grey’, ‘Black’ and ‘‘Under Review’ areas for gigabit-capable broadband. However, the published maps will show the aggregated ‘White’, ‘Grey’, ‘Black’ and ‘Under Review’ broadband areas, not the data provided on a per-operator basis. The final maps and UPRNs that will be used for procurement purposes will be published shortly after the conclusion of this Public Review and once approved by the National Competence Centre.

If you have any questions about any of the above, please contact ukgigabit@bduk.zendesk.com.

10. Submission requirements

Responses to this PR RFI must include the following:

1. A data submission that should cover your current and planned premise coverage (ie premises served by your network, or planned to be served by your network) as per the format outlined in Annex A:
   
   • the required data templates will be provided through the secure file transfer portal
   
   • please include all current and planned premises coverage, including premises that are outside of the geographic areas, and/or outside of the premises base provided in the template files
   
   • please include any existing or planned infrastructure you have gained with assistance from government subsidy for example, Vouchers, Superfast (NBS 2012 or NBS 2016) and Hubs (Local Full Fibre Networks and Rural Gigabit Connectivity Programmes) via the ‘Public_Intervention’ Column within the data response template
   
   • additional guidance can be provided to suppliers if required, please contact ukgigabit@bduk.zendesk.com for support

2. Your completed Supporting evidence template, which must include a response to the questions outlined in Annex B.

3. BDUK would also like to hear from operators their views as to the types of wholesale access products they would like to see offered on any newly created subsidised network infrastructure. This information may inform the intervention design. Please note that we are not obliged to include these products in the invitation to tender.

Please note that where your coverage claims are for gigabit-capable networks, then your response detailing your proposed network design and architecture must consider the technical definition as outlined in Annex C.

10.1 Evidence to demonstrate how planned investments are viable

There are three essential areas against which BDUK will evaluate your planned coverage claims to ensure the overall viability of your planned investment.

Our assessment will be based on the suite of evidence you provide BDUK in the Annex B: Supporting evidence template and will include:

• technology - whether the technology you intend to deploy is gigabit-capable and meets the technical criteria as outlined in Annex C: Technical definition

• deliverability - whether your deployment plans are in line with the phases/premises passed outlined in your business plan, with the key build stages and processes outlined

• commercial viability - whether you have viable commercial plans such as sufficient access to capital and whether the drawdown of your funds aligns with your deployment plan and build programme

The information you provide should be consistent across these elements to support a joined-up evaluation of your responses.

Further information is included in Annex B and the Supporting evidence template.

If your future network plans are entirely reliant on BDUK subsidy/interventions (eg Vouchers) it may not be necessary to provide a complete set of supporting evidence alongside your data submission. As outlined within section ‘Key Eligibility Requirements for Subsidy’, planned voucher build will be classified as ‘White’ unless a voucher has been ‘issued’ or ‘claimed’ in which case it will be classified as ‘Under Review’ and ‘Grey’ respectively. Classification of voucher build will be based on BDUK held data of voucher statuses. In all cases please do provide us with a full data submission.

11. Date for return

Please submit responses to this Public Review by the closing date of 18 July 2022 at 5pm. BDUK plans to publish the final maps showing the finalised Intervention Area, following the close of the assessment and evaluation period.

This will be followed by the launch of the Invitation To Tender to suppliers, enabling them to bid for the opportunity to fulfil a new contract to deliver the extended coverage.

Thank you.

BDUK Case Management Team

12. Annex A: Data submission format

12.1 Introduction

BDUK requires certain fields of data for each pertinent UK address as identified by the Unique Property Reference Number (UPRN) in order to monitor the current and future delivery of Gigabit broadband-capable services. This is done by requesting data on current and future connections from relevant suppliers. The below describes the format of the BDUK request file and how to format the data to return to us. If you require any additional support, guidance or clarification with this, please get in touch with us at ukgigabit@bduk.zendesk.com.

12.2 File formats

We have supplied ten blank regional templates showing the UPRNs across the nation that we consider relevant to the PR process. The purpose of providing this information to you is to present the UPRNs that we recognise and the format of the submission you should provide to us. Your response does not need to align with this baseline however any premises in your submission which do not align to will be filtered out in analysis. If you are likely to re-use your submission for future OMR/PRs we would actively encourage you not to align with our baseline as it may change over time. ^{[footnote 1]}

These UPRNs have been sourced from Address Base Premium Epoch 92, from Ordnance Survey published April 2022. Even though we are, at this stage, specifically focussing on data for the area listed above, for the purposes of our broadband planning we would be grateful for your full broadband plans, including premises that are outside of these geographic areas, and/or outside of the premises base provided in the template files.

Please do not pre-filter your data based on the template files, instead please provide us with your entire UPRN dataset.

If you are using the template files as the starting point for your return, please remove any UPRN rows which are not part of your current or planned network.

The information that we provide against each property/premises is as follows:

Field Name	Description	Format
strUPRN	The UPRN (see below) prepended with “STR”, this is a mitigation against certain spreadsheet tools treating the UPRN as a large number and removing significant digits	Text
UPRN	The unique property reference number	Number
Single_Line_Address	Comma delimited single line address (eg 1, Acacia Avenue, Anytown)	Text
Postcode	Standard postcode	Text
Local_Authority_District	The local authority district	Text
Longitude	Longitude in the decimal degree format	Number
Latitude	Latitude in the decimal degree format	Number

The information that we ask for against each property/premises is as follows:

Field Name	Description	Format
Current_Technology	The technology you use for supplying that particular premises, examples of this could be ADSL, FTTP, FTTC etc	Text
Current_Max_Download_ Speed	The maximum download speed in Mbit/s that you are able to supply to this property.	Number
Current_Max_Upload_Speed	The maximum upload speed in Mbit/s that you are able to supply to this property.	Number
Future_Technology	The technology you intend to use for supplying that particular premises, examples of this could be FTTP, FTTC etc	Text
Future_Max_Download_Speed	The maximum download speed in Mbit/s that you intend to be able to supply to this property.	Number
Future_Max_Upload_Speed	The maximum upload speed in Mbit/s that you intend to be able to supply to this property.	Number
Date_of_Future_Rollout	This should be the Ready for Service date for the premises. The date at which RSPs can offer products or services to the individual premise. This should not be the date that build commences.	DD/MM/YYYY
Delivery_Phase	The planned phase for any future rollout which each UPRN shall form part of, eg Phase 1/Phase 2 etc, Tranche 1/Tranche 2 etc, Region 1/Region 2 etc These phases should align to your Calendar Deployment Plan and should correlate and be consistent with the information contained in your Supporting evidence template. Please include context regarding each delivery phase in your supporting evidence such as the risks and dependencies for the successful delivery of each phase and the mitigations/arrangements that you have in place to address these risks; a description regarding your resourcing plan for each phase; key milestones within each phase and the subsequent activities/timeframes to achieve RFS.	Text
Design_Stage	The current phase of your future coverage such as: ‘1. Awaiting HLD’ - High Level Design (HLD) has not yet been completed. ‘2. HLD complete’ - HLD/area level plan has been completed. However, Low Level Design (LLD) work has not yet been completed or is in progress. ‘3. LLD complete’ - Low Level Design (LLD) and survey work has been completed, however, subcontractors/build partners, or in-house resources to complete the network build, are still to be appointed. ‘4. Build team appointed’ - Subcontractors/build partners or if applicable in-house civil resource has been appointed and commissioned to start the network build in accordance with the LLDs. All the necessary planning, acquisitions and wayleave agreements are finalised to allow the network to be constructed. ‘5. In build’ - Network build is in progress, however premises are not yet able to take up a service. ‘6. RFS’ - Network build and end-to-end testing is complete and premises are Ready for Service (RFS) ie RSPs are able to offer products or services to the individual premise Note: If you are intending to use different descriptions to those above, please include full explanations of each field entry in your supporting evidence submission to accompany this data submission.	Text
Funding_Stage	The current status of funding allocated to the UPRN. If your funding allocation is linked to your Delivery_Phase please reflect that in your data and explain that in your supporting evidence. Please be aware that BDUK’s assessment of supplier returns will be based, in full, on the evidence requested in Annex B. As such, we cannot guarantee that we will accept how suppliers have categorised the status of their funding position. Field entries to use: ‘1. No funding planned or committed’ - While you may be planning to deliver to this UPRN, the funding is not yet in place to do so and/or you are seeking funding. ‘2. Funding planned, but not committed’ - You have in principle funding agreed to deliver to this UPRN, but the funding is not immediately available, requires further decisions such as Board approval, or is dependent on (for example) performance metrics. ‘3. Funding committed’ - Funding has been identified and has been allocated to delivery of this UPRN. There are no further conditions around drawing down or using funding and the funding is ring-fenced solely for the delivery of associated premises. This should be explained clearly in your financial plan, which should be provided as part of your Supporting evidence template.	Text
Public_Intervention	Please define if coverage is based on public intervention. ‘Yes’ will be marked when a planned premises is dependent on funding from BDUK’s Vouchers, Superfast, LFFN or RGC Programmes. However, other public interventions (such as Local Authority schemes) should also be acknowledged and marked as a ‘Yes’ here. Further explanation should be provided in your Supporting evidence template. An entry of ‘No’ would indicate that the premises is planned to be built entirely through commercial funding with no dependency on public intervention. Evidence of this funding should be provided in your supporting evidence.	Yes/No

12.3 Additional columns

Aside from the standard columns above, you may wish to add additional columns to provide further additional information about your network. If this is the case, please add additional column(s) at the end of your data return and provide clear explanation in your supporting evidence of what these columns indicate.

13. Annex B: Supporting evidence

Please provide details and additional supporting evidence of any current or planned investment in broadband infrastructure (Next Generation Access broadband, ultrafast and gigabit-capable) in the identified geography using the Supporting evidence template provided.

Any information provided in response to this request should include but not be limited to:

• An appropriate demonstration/explanation as to how your broadband infrastructure or suppliers’ service(s) meets with minimum standards where these claim to be Next Generation Access, ultrafast or gigabit.

• For information only, capability definition is consistent with the definitions set out in Ofcom Connected Nations Reports, eg:
  • decent (10 Mbps and above)
  • superfast (30 Mbps and above)
  • ultrafast (300 Mbps and above) and

  • gigabit-capable broadband, which can offer speeds of 1 Gbps and above

    • Note: where a supplier’s service offer is limited to passive services only (eg dark fibre, duct access, mast access), this would not generally be considered to be a Next Generation Access, ultrafast or gigabit-capable broadband network, unless the supplier provides a description of how an active services provider is technically and commercially able to support Next Generation Access, ultrafast or gigabit-capable services over the infrastructure

    • Nevertheless, if a passive infrastructure supplier is offering access to infrastructure in the identified geography, it is encouraged to provide further details of its location in order that bidders for any future procurement process might consider its use in designing their solutions

• Within each broadband category (Next Generation Access, ultrafast or gigabit-capable) please indicate: (i) what level of take-up is expected in total; and (ii) what level of take-up can be sustained by the network design and dimensioning

  • For example, a fixed wireless supplier may only be expecting 10% take-up of premises covered by its superfast network, and only be able to support a total of 20% of all premises passed converting to customers without significant capacity upgrades to the network
• Please indicate the ‘normally available’ and ‘minimum’ speeds for the customers of each service eg

Service	Download ‘normally available’	Download ‘minimum’	Upload ‘normally available’
100Mbps	100Mbps	40Mbps	20Mbps
330Mbps	300Mbps	120Mbps	60Mbps
1Gbps	980Mbps	330Mbps	200Mbps

Please refer to the full text of the Ofcom’s Voluntary Code of Practice for Better Broadband Speeds (March 2019), however, these definitions can be summarised as follows (summary extract from Ofcom Voluntary Code of Practice):

’Normally available’ speed is defined as the speed a customer could expect to receive during peak times - measured as 8pm to 10pm for residential services and 12pm to 2pm for business services and reflecting when customers are most likely to use the service.

’Minimum speed’ is defined as the minimum guaranteed speed a customer should expect from the service, which would trigger the customers right to exit the contract if speeds fall below this minimum level and are unable to be resolved within a 30-day period.

• Appropriate indicators of quality of the service eg contention ratio and/or bandwidth allocation per end user, together with a technical explanation of how these will support the achievement of the normally available and minimum speeds for all users

• A description of the technical architectures that demonstrate how the claimed data speeds and performance will be maintained end-to-end across the deployed infrastructure. This could include, for example, network connectivity diagrams, deployment/coverage maps, design/dimensioning rules for network elements, backhaul capacity information, types and quantities of equipment, technical specifications, network performance measurements etc

• Description of all services/products offered over the infrastructure including any wholesale provision to any retail service providers currently offered and any planned extension to these services within the next 3 years. Please indicate which retail service providers are using these services and what services are being taken

• Installation and rental tariffs for those services/products clearly identifying whether they are inclusive or exclusive of VAT

• Confirmation from an authorised signatory that all information provided is of suitable accuracy

In order for BDUK to evaluate any planned commercial investment and coverage claims provided as part of the PR process, please provide evidence within ‘Part D: Planned Investments’ of the Supporting evidence template.

You should as a minimum include an outline Business Plan, a detailed calendar deployment plan and evidence of adequate financing for each stage of the proposed build.

We would also like information about company structure (for example parent company), evidence of adequate capital (or your plans to raise capital), dependencies and assumptions associated with financing (for example revenue from an existing network or assumptions on GBVS voucher revenue) and other financial and commercial information to enable BDUK to understand the viability of your planned investment.

If your future network plans are entirely reliant on BDUK subsidy/interventions (eg Vouchers) it may not be necessary to provide a complete set of supporting evidence alongside your data submission. Please contact ukgigabit@bduk.zendesk.com if you are unsure.

In assessing whether planned investments are viable, BDUK may:

• review the business plans and calendar deployment plans to ensure these are consistent and in sufficient detail for each phase of the planned build

• require evidence to demonstrate credible and plausible character of the planned investment which as a minimum should include a business plan, a detailed calendar deployment plan, proof of adequate financing and proposed technical architecture

• ensure calendar deployment plans include the key build stages and when suppliers expect to undertake significant activities within their build programme such as design, surveying, acquisition, network build, network installation etc or the key processes involved in your build plan approach for design phase, survey phase, road notices/ wayleaves etc

• test that funding availability is sufficient for each phase of the planned build and that the capital allocated for the specific area is sufficient and is consistent with the deployment plan

• review the terms of any financing arrangements and any dependencies and assumptions associated with the financing including assumptions and dependencies around public subsidy such as GBVS vouchers or regional subsidy schemes

• ensure that the network design and dimensioning information provided is in line with the projections made in the Business Plan regarding customer connections and growth expectations

Please supplement the Supporting evidence template with other documentation as you consider appropriate (eg public websites, published reports, etc). If you require any additional support, guidance or clarification with any of this, please get in touch with us at ukgigabit@bduk.zendesk.com.

14. Annex C: Technology definition

The technical definition is given in the Subsidy Control Guidance Section of the BDUK website. The key areas are:

• section 8.6 of the detailed overview of the Gigabit Infrastructure Subsidy scheme
• the GIS Worked Example - Assessment Form for Gigabit Capable Solutions

Even if you are familiar with the definition, you should re-check it for each return, as it may change from time to time.

15. Annex D: Maps to show intervention area

The map below is an image of our current draft intervention map. The postcode level data has also been published alongside this document.

Please note, following closure of the PR, a new version of these maps and premises lists will be produced and published on gov.uk based on the latest dataset issued with this PR (please see Annex A for details) and market feedback gathered during the PR process.

16. Annex E: Subsidy control

Following the UK’s departure from the European Union on 31 January 2020, the award of public subsidy needs to take account of World Trade Organisation rules and any international commitments made in free trade agreements. BDUK considers that this proposed subsidy falls under the subsidy control principles in Section 3 of the Trade and Cooperation Agreement (TCA) agreed between the European Union and UK government on the 24th December 2020. The TCA places an obligation on both the UK and EU to have an effective system of subsidy control with independent oversight.

BDUK will ensure that it meets these subsidy principles in awarding public subsidy for gigabit-capable broadband infrastructure (for example, by ensuring subsidy is designed to target failure in the market to achieve full UK coverage while minimising negative effects on competition). Public subsidy will be targeted to limit the risks of crowding out private investment, altering commercial investment incentives and ultimately distorting competition. Projects will continue to be procured under the Public Contracts Regulations (2020), to help meet our subsidy control requirements.

Suppliers have the opportunity during the OMR and PR stages, to share with BDUK any firm and credible investment plans that may mean that public subsidy will not be warranted.

Requesting a review of a subsidy award

Under UK subsidy control requirements, anyone can request for a review about the award of subsidy. Requests must be submitted no later than one month from the date of the award of the subsidy for West Yorkshire and parts of North Yorkshire. The award of subsidy will follow the procurement and contract award and BDUK’s National Competency Centre will consider requests submitted within the one month timescale, under the terms of the TCA.

This proposed award will be published by the Department of Business Energy Industrial Strategy (BEIS). The process for making such a request will be published here too.

More information about the UK’s Subsidy Control regime can be found on our government website.

1. The Response template will be released to providers once BDUK has received the signed Ordnance Survey Public Sector Contractor Licence form. UPRNs that we do not have full geographical details for will be published in a file labelled ‘No Region’ for completeness. ↩