16 to 19 Institution Data and MI reports
Updated 22 July 2022
© Crown copyright 2022
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This publication is available at https://www.gov.uk/government/publications/16-to-19-data-and-management-information-mi-reports/16-to-19-institution-data-and-mi-reports
This year the release of 16 to 19 data and MI is delayed whilst further data processing is completed to generate the MI reports.
1. Introduction
1.1 The user guide
This user guide provides guidance, data sources and definitions to assist local authorities in reading and interpreting the 16 to 19 Data and MI reports.
1.2 16 to 19 data available to local authorities
The 16 to 19 data and MI reports are one element of the data available to local authorities. Following receipt by the ESFA of a signed Data Sharing Agreement document, each local authority will receive:
16 to 19 data and MI report that includes:
- further education colleges, independent learning providers (ILPs) and higher education institutions that receive funding from ESFA
- ILR data for FE and schools census data for learner responsive provision
Local authorities can request reports for institutions delivering in their areas (for example, ILPs that are based in other areas).
The reports are available to institutions and local authorities through View Your Education Data. If you experience any issues, please contact the DfE Sign-In help desk.
1.3 Purpose of the data and MI reports
Data and MI reports have been produced in previous years to provide a single source of data and information to support institutions and local authorities with their planning and allocations. As the role of ESFA has evolved, it has become clear that ESFA should only be providing data and information for which it is responsible. As a result, the reports now include only data owned or used by ESFA to produce allocations. However, links to other sources of information are included to ensure local authorities and institutions can quickly access data and information which they might find useful.
The products aim to provide a balance between a regular supply of data and a comprehensive data source to inform decision making. It should be noted, however, that this is not live/real time data.
The reports have been developed to fulfil the following key functions:
- to assist institutions in self-improvement
- to act as a light touch, desk based evaluation by ESFA to provide assurance for continued funding
- to inform local authorities about the provision in their area
- as a consistent source of information available to Ofsted as part of the material they collate prior to inspection (and a replacement to the pre-inspection briefing)
- to inform local authorities’ overview of the provision on offer to young people in its area
1.4 Scope of the data and MI reports
The report brings together a range of data, some of which have previously been published externally, into a single 16 to 19 institution level report. It includes information on:
- data from the Individualised Learner Record (ILR)
- data from the school census
- links to success rates reports (where relevant), apprenticeships data, Ofsted inspection reports, Office for National Statistics, statistical first releases, 16 to 18 minimum standards tables, school performance tables and allocations data
A report has been generated for every institution that received a 16 to 19 allocation for 2020 to 2021 academic year from ESFA, including:
- further education – GFE Colleges, sixth-form colleges and ILPs
- maintained school sixth-forms (SSF), including academies (both sponsor and converter)
This data represents the operational data that the ESFA uses in its role to fund 16 to 19 institutions. As a result, the definitions that are used differ from those in other publications, including:
- Department for Education’s 16 to 19 participation Statistical First Release (SFR)
- the Further Education and Skills SFR
The SFR documents should be used as the primary source of performance information about 16 to 19 participation and attainment.
1.5 Changes to the residency and provider reports
The residency and provider reports have changed slightly in content and appearance, however, the format remains the same.
The reports this year will be accessed through VYED.
The reports have been produced using Microsoft Power BI, a tool which allows more extensive data visualisation and interactivity.
1.6 Accessing the reports
You will have been contacted to explain how you should access your reports through VYED.
1.7 Sharing the information
The data within the 16 to 19 Data and MI VYED reports are shared with local authorities under the terms of the Data Sharing Agreement issued in May 2021. It cannot be used or shared for any other purpose and should not be released and/or quoted in the public domain without the written consent of ESFA.
1.8 Contact us
If you have any questions regarding these reports, please contact us using the enquiry form.
2. User guide: description of report contents
2.1 Section 1: student numbers summary
Section 1 includes graphs/tables for student numbers by academic year, age and type of programme. Complete year data is available for 2018 to 2019, 2019 to 2020 and 2020 to 2021.
2.2 Section 2: student numbers by gender and ethnicity
Section 2 includes graphs and tables for student numbers by gender and ethnicity separately and also show how many of each gender fall into which ethnicity category. Complete year data is available for 2018 to 2019, 2019 to 2020 and 2020 to 2021.
2.3 Section 3: student numbers by level of core aim and mode of study
Section 3 includes graphs and tables for student numbers by level of core aim and mode of study separately and also shows which level category each mode of study falls into. Complete year data is available for 2018 to 2019, 2019 to 2020 and 2020 to 2021.
2.4 Section 4: student numbers by learner difficulty or disability
Section 4 includes a graph/table for student numbers by learning difficulty or disability. Complete year data is available for 2018 to 2019, 2019 to 2020 and 2020 to 2021.
2.5 Section 5: student numbers by support
Section 5 includes a graphs/tables for student numbers by English and Maths Condition of Funding, Education Health Care Plan, learner difficulty assessment and Disadvantage Uplift Description. Complete year data is available for 2018 to 2019, 2019 to 2020 and 2020 to 2021.
2.6 Section 6: student numbers by local authority (only applicable for institution reports)
Section 6 includes a graph/table for student numbers by the top 10 student local authorities for that particular provider alongside a local authority map. Complete year data is available for 2018 to 2019, 2019 to 2020 and 2020 to 2021.
2.7 Section 6: student numbers by institution type (top 10) (applicable only for residency reports)
Section 6 includes graphs/tables for student numbers by institution type for that particular local authority. Complete year data is available for 2018 to 2019, 2019 to 2020 and 2020 to 2021.
2.8 Section 7: student numbers by constituency (applicable only for residency reports)
Section 7 includes a graph for student numbers by student constituency for that particular local authority, alongside a constituency map. Complete year data is available for 2018 to 2019, 2019 to 2020 and 2020 to 2021.
2.9 Useful links section
Links to Ofsted Inspection Reports, Achievement Rate Reports, Population Statistics, Performance Tables, 16 to 19 Minimum Standards Tables, Funding Allocations and Apprenticeships data.
3. Technical annex to reports
The following is a technical annex which describes the data sources and definitions used in compiling the reports. The report brings together information from a number of different data sources into one institution level report. Wherever possible the annex contains embedded links to already published data sources and definitions used in the report.
The definitive source of information on participation, achievement and success rate information for the FE sector is the post-16 SFR. The SFR is a separate publication to these institution level reports. The Further Education and Skills SFR is a quarterly publication and is published by ESFA.
The SFR is a national statistic. The national statistics quality mark indicates that the statistics have been produced in accordance with a code of practice for official statistics.
The code of practice requires the statistics to be produced, managed and disseminated to high professional standards. The statistics must be well explained and meet users’ needs. The SFR meets this standard.
National statistics publications are regularly reviewed by the UK Statistics Authority’s Monitoring and Assessment team to ensure that they comply with the code of practice for official statistics. A number of documents are published by ESFA in line with the code of practice for official statistics.
4. Data sources and definitions
4.1 Section 1: student numbers
Information within tables 2.1 to 2.7 is sourced from analysis of the ILR. It contains data for 2018 to 2019, 2019 to 2020 and 2020 to 2021 academic years and is based on the following files and freezes of data from the data service:
| FE collection | Schools collection | HESA collection |
|---|---|---|
| 18/19 R14 (December 2019) | 18/19 S05(m) | 18/19 HESA |
| 19/20 R14 (December 2020) | 19/20 S05(m) | |
| 20/21 R14 (December2021) | 20/21 S05(m) |
The majority of definitions used within these tables are available via the Data Dictionary.
Student
A student is defined as: any person receiving government funding via the ESFA to support the provision of structured learning.
Age
Age is defined as: age of learner as at 31 August.
Students’ local authority
This is based on a mapping of students’ home postcode (L17) using a postcode file from the Office for National Statistics.
FT/PT banding (full time and part time students)
FT/PT banding definition is included in the funding guidance.
5. Known issues
5.1 Travel to learn table
Delivery location information is not in the source data at learner level as a result we are unable to therefore produce travel to learn tables.
5.2 Missing provider identification numbers
The residency reports do not include school sixth form students where the provider identification number is not recorded.
6. Pivot Tables
Since the June 2020 update of the reports, we have been reviewing usage of the tools. Based on this, we have decided to stop producing the pivot tables for this release. However, please be reassured that this same information exists in the interactive dashboard through the View Your Education Data portal.
7. Useful information
7.1 Purpose of the data release
The purpose is to support local authorities and institutions in fulfilling their statutory duties by providing information on 16 to 19 year olds’ provision.
7.2 The data
The products are all from the same data source and provide 3 years’ data for post-16 provision, further information below.
| FE collection | Schools collection | HESA collection |
|---|---|---|
| 18/19 R14 (December 2019) | 18/19 S05(m) | 18/19 HESA |
| 19/20 R14 (December 2020) | 19/20 S05(m) | |
| 20/21 R14 (December 2021) | 20/21 S05(m) |
Further information about the remit of ESFA
Further information on the remit of the ESFA, including academies funding and finance, funding 16 to 19 education, student support and capital, is available on GOV.UK.