Guidance

16 to 19 tuition fund in year spend report 2023 to 2024 – guidance for completion of the digital form

Updated 8 May 2024

Applies to England

Introduction

These instructions provide guidance on how to make an in-year spend report for the 16 to 19 tuition fund for the 2023 to 2024 academic year.

All institutions receiving 16 to 19 tuition fund for academic year 2023 to 2024 must submit a report between 9am on the 3 January and 5pm on the 26 January 2024. 

About the fund

The COVID-19 16 to 19 tuition fund is specifically allocated funding for all 16 to 19 institutions that receive annual funding allocations from Education and Skills Funding Agency (ESFA) for the provision of 16 to 19 education, to mitigate the disruption to learning due to COVID-19.

The funding is available to all 16 to 19 institutions. This fund is targeted at students in most need, offering small group tuition to recover lost learning.

When to complete your submission 

The form opens at 9am on 3 January 2024. The deadline to complete the return is 5pm on 26 January 2024. 

Accessing the form 

Access the 16 to 19 tuition fund, academic year 2023 to 2024: in year spend report to make an in-year return to the 2023 to 2024 tuition fund. 

Before you start  

You should make sure you have:

• read this guidance document
• a DfE Sign-in account
• your UK Provider Reference Number (UKPRN), which can be found by searching the UK Register of Learning Providers
• your spend to date in this academic year, up to and including 31 December 2023
• your forecasted full year spend for the 2023 to 2024 academic year

DfE Sign-in

Sign in to your DfE Sign-in account

Follow the below steps to access your DfE Sign-in account:

1. When prompted, enter your DfE Sign-in credentials (your username and password) for authentication.

2. Choose the organisation that you are completing the form for.

3. The next page will display the details we hold about the organisation you selected when you signed in. This will show the name, address and unique reference number (URN) or UKPRN of the organisation, as well as the name and email address of the person who signed into DfE Sign-in.

4. If these details are correct, then all you need do is to select ‘continue’ to go to the next page.

5. If you believe these details are incorrect, please contact us through our customer help centre and we will investigate. You can still proceed with your submission.

6. Complete the form as instructed.

Your account must be connected to the organisation you are completing the form for. You do not need to add any services in DfE Sign-in; it is used for authentication only.

If you do not have a DfE Sign-in account

You will need to create an account by following steps 1 to 5 below:

1. Select ‘create a DfE Sign-in account’ on the DfE Sign-in page.

2. Enter your name and email address (use a valid business email address that contains your name).

3. We will send you an email to verify your email address; copy the code from this email and paste it into the box on the verification page.

4. Create a memorable password of 8 characters or more. Your password must include 2 upper case letters, 2 lower case letters and 2 numbers.

5. Sign in using your new credentials, and request access to the organisation for which you would like to submit a claim. Your request will be sent to the approver(s) at your organisation for action.

You might have noticed the term ‘approver’ when creating your account. An approver is someone at your organisation responsible for controlling who has access to DfE Sign-in and the services within the system. It is usually a senior person, such as an administrator or a manager.

For security reasons, you will need the approval of one of your organisation’s approvers before you can access the form.

Once your request to access an organisation has been approved, you can follow the steps outlined under already have a DfE Sign-in account to complete the form.

If you need further assistance

If you are having problems using the DfE Sign-in service, use our DfE Sign-in help service. You will be able to request further assistance if required. When raising a support request, select ‘other.’

If you have problems accessing the form, please contact us through our customer help centre.

 Completing the form 

There is a ‘save and continue’ button at the bottom of each page. Clicking on this button will take you to the next page. The form will remember information you have saved if you sign out of the form or if you leave it open for an extended period.

You will also be advised what will happen next once you have submitted the form.

 Your details 

This page will display the details we hold about the organisation you selected when you signed into your DfE Sign-in. 

2023 to 2024 funding allocation

On this information-only page, you will be presented with your total allocation for the 2023 to 2024 academic year.

2023 to 2024 in-year funding spend

Before you can proceed with your submission, you will need to enter your in-year spend for the 2023 to 2024 academic year, up to and including 31 December 2023. 

2023 to 2024 full year funding spend forecast

The full year forecast is a total of your in-year spend to 31 December 2023 and your estimated spend from 1 January 2024 to the end of the 2023 to 2024 academic year.

Additional funding

If you are forecasting spending 100% of your tuition fund allocation and believe you could deliver more tutoring within this academic year if your allocation was increased, you will be asked to indicate this on your form.

There is no guarantee of additional tuition fund in-year allocations. After the closing date for in-year submissions, we will consider whether there is scope to increase allocations as we did in academic year 2022 to 2023. If we are able to increase allocations, this will be communicated as soon as possible after the window closes to submit in-year submissions.

Declarations page

You must complete the declarations. You will not be able to submit your form without fully completing this section.

Submission summary

There is a summary page so that you can check all your answers before submitting the form on behalf of your organisation. You can change your answers by using the ‘change’ link that appears next to each data entry.

You can also save your submission summary by clicking ‘save summary as PDF’ before you submit it. If you are unable to see your submission summary within the PDF, you can download it by following these steps:

1. At the summary page, select ‘file’ and then ‘print’ option; a new window will pop up.

2. From the dropdown, select ‘save as PDF’.

3. Click on the ‘save’ button.

 Confirmation 

The final page confirms your submission and shows a unique reference number. Make a note of your submission reference as we will not include this information in your confirmation email.

We will send an email to confirm we have received your submission to the email address you used to sign into the form. The email will contain a link to download the PDF of your submission summary.

 Amending your submission

You can resubmit your form up until 5pm on 26 January 2024. To do this, you’ll need to sign in and resubmit your form,

If you make a second submission, we will take the details of the most recently submitted form and disregard previous versions.

You will receive a new unique submission reference for an amended claim.

Contact us

If you have questions after reading our guidance, or if there’s anything else you need help with, you can find more support in our customer help centre.