Guidance

16 to 19 tuition fund end of year spend report 2023 to 2024 – guidance for completion of the digital form

Updated 16 September 2024

Applies to England

Introduction 

 Academic year 2023 to 2024 was the final year of funding for the 16 to 19 tuition fund. This guidance is to help you report how you spent your tuition fund for the 2023 to 2024 academic year. 

You can find more information on the fund in the 16 to 19 tuition fund guidance.  

When to complete your submission  

The deadline is 5pm on Friday, 14 February 2025. You can edit and resubmit the form until this date. 

Failure to submit a return will result in 100% recovery of your original 16 to 19 tuition fund allocation. 

Before you start 

Make sure you have: 

• the authority to complete this form on behalf of your organisation 

• a DfE Sign-in account

• your UK Provider Reference Number (UKPRN), it can be found by searching the UK Register of Learning Providers (UKRLP) 

• your full year spend for the 2023 to 2024 academic year 

Accessing the form  

Access the 16 to 19 tuition fund end-of-year report digital form to complete your return. 

DfE Sign-in 

Sign in to your DfE Sign-in account 

Follow the below steps to access the form via your DfE Sign-in account: 

1: Access the online form via the form link above. When prompted, enter your DfE Sign-in credentials (your username and password) for authentication. 

2: Choose the organisation that you are completing the form for – this is only required if your account is linked to several organisations. 

3: The next page will display the details we hold about the organisation you selected when you signed in. This will show the name, address and unique identifier of the local authority, as well as the name and email address of the person who signed into DfE Sign-in. 

4: If these details are correct, select ‘Continue’ to go to the next page. 

5: If you believe these details are incorrect, contact us via the Customer Help Portal and we will investigate. You can still proceed with your submission. 

Your account must be connected to the institution you are completing the form for. You do not need to add any services in DfE Sign-in, it is used only for authentication. 

If you do not have a DfE Sign-in account  

You will need to create one by following steps 1 to 5 below:  

1: Select ‘create a DfE Sign-in account’ on the DfE Sign-in page. 

2: Enter your name and email address (use a valid business email address that contains your name). 

3: We will send you an email to verify your email address; copy the code from this email and paste it into the box on the verification page. 

4: Create a memorable password that must be at least 14 characters. A good way to create a secure and memorable password is to use 3 random words. You can use numbers, symbols and spaces.  

5: Sign in using your new credentials, and request access to the organisation for which you would like to submit the form. 

Adding an organisation to your DfE Sign-in account 

To add a new organisation to your account, follow the steps below: 

1: Login to your DfE Sign-in account. 

2: Select ‘Organisations’. 

3: Select ‘Request access to an organisation’. 

4: Enter the URN or UKPRN of the organisation you like to add. 

5: Select the organisation from search results. 

6: Enter comments for the approver and select ‘Confirm’. 

Your request will be sent to the approver of that organisation.  

An approver is someone at your organisation responsible for controlling who has access to DfE Sign-in and the services within the system. It is usually an administrator or a senior manager. 

For security reasons, you will need the authorisation of one of your organisation’s approvers before you can access the form. 

Once your request to access an organisation has been approved, you can follow the steps outlined under the ‘Sign in to your DfE Sign-in account’ section to complete the form. 

 If you need further assistance 

For problems using the DfE Sign-in service, use our DfE Sign-in help service to request assistance. When raising a support request, select ‘other.’  

If you encounter problems accessing the form, use our Customer Help Portal. 

 Complete the form  

Once you have authenticated through DfE Sign-in and are in the form, you will find a ‘save and continue’ button on each page which will take you to the next page. The form will remember information you have saved if you sign out or if you leave it open for an extended period. You can resume your submission when you sign back in. 

Once you have submitted the form, you will be advised of next steps and will receive an email confirmation of your submission with a link to download a PDF copy of your submission. This link will expire after 6 months, so you should download a copy as soon as possible. 

You can edit and resubmit your form until the submission deadline. 

 Your details  

This page will display the details we hold about the organisation you selected when you signed into your DfE Sign-in.  

2023 to 2024 full-year tuition fund spend 

You will be presented with your total available tuition fund allocation and will be asked to enter the total amount of funding spent in the 2023 to 2024 academic year. Enter your 2023 to 2024 tuition fund spend and the form will automatically calculate if we need to make a recovery by deducting the spend you have input from your 2023 to 2024 tuition fund allocation.  

Declarations page 

Once you have completed all data entries, you will be required to agree to the mandatory declarations. 

You will not be able to submit your form without completing the mandatory declarations. 

Submission summary 

The summary page for each form allows you to check your answers before submitting the form. You can change your answers using the ‘Change’ link that appears next to each data entry. 

You can also save this summary by selecting ‘Save summary as PDF’ before you submit. Alternatively, you can download it by following the steps below: 

1: On the summary page, select ‘File’ and then ‘Print’. A new window will open. 

2: From the dropdown menu, select ‘Save as PDF’. 

3: Select ‘Save’. 

We cannot accept a PDF summary of your answers as proof of submission. You must still submit the form. 

You must select ‘Submit’ at the bottom of this page and you will receive a unique reference number for your submission to be processed. 

 Confirmation  

The final page confirms your submission and will provide a unique reference number. 

You will then be sent a confirmation email to the email address that you logged into DfE Sign-in with. This will contain a link to download a PDF of your submission, which is valid for 6 months from the date of your submission. 

Make a note of your unique reference number as we will not include this information in your confirmation email. 

 Amending your submission 

You can resubmit your forms up until 5pm on Friday, 14 February 2025 when this digital portal will close. To amend and resubmit the relevant form before the deadline, you will need to sign back in and resubmit your form. 

We cannot grant any extensions to the deadline. 

If you make any subsequent submissions up until 14 February 2025 deadline, we will use the details you provide on your most recently submitted form and disregard previous versions. 

You will receive a new unique submission reference number for your amended submission. 

Enquiries  

If you have any technical issues related to this form, please use our Customer Help Portal. 

Feedback 

We are committed to enhancing our user experience and providing an improved forms’ service to our users. 

User feedback is invaluable to help us to improve. We welcome your feedback, using our short feedback form.