Abdominal Aortic Aneurysm screening: Extraction of programme standards data 2024-25
Updated 7 October 2024
Applies to England
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1. Extraction Dates
Q1 (1 April 2024 to 30 June 2024)
| Standards | Deadline for updating SMaRT | Data Checking Report on SMaRT | Deadline for amendments to SMaRT | Final Report on SMaRT |
| 1 to 12 & 14 | Fri 9 Aug 2024 | Tue 13 Aug 2024 | Fri 16 Aug 2024 | Tue 20 Aug 2024 |
| 13 & 15 | Fri 20 Sep 2024 | Tue 24 Sep 2024 | Fri 27 Sep 2024 | Tue 1 Oct 2024 |
Q2 (1 July 2024 to 30 September 2024)
| Standards | Deadline for updating SMaRT | Data Checking Report on SMaRT | Deadline for amendments to SMaRT | Final Report on SMaRT |
| 1 to 12 & 14 | Fri 8 Nov 2024 | Tue 12 Nov 2024 | Fri 15 Nov 2024 | Tue 19 Nov 2024 |
| 13 & 15 | Fri 20 Dec 2024 | Tue 24 Dec 2024 | Fri 3 Jan 2025 | Tue 7 Jan 2025 |
Q3 (1 October 2024 to 31 December 2024)
| Standards | Deadline for updating SMaRT | Data Checking Report on SMaRT | Deadline for amendments to SMaRT | Final Report on SMaRT |
| 1 to 12 & 14 | Fri 7 Feb 2025 | Tue 11 Feb 2025 | Fri 14 Feb 2025 | Tue 18 Feb 2025 |
| 13 & 15 | Fri 21 Mar 2025 | Tue 25 Mar 2025 | Fri 28 Mar 2025 | Tue 1 Apr 2025 |
Q4 (1 January 2025 to 31 March 2025) & Annual (1 April 2024 to 31 March 2025)
| Standards | Deadline for updating SMaRT | Data Checking Report on SMaRT | Deadline for amendments to SMaRT | Final Report on SMaRT |
| 1 to 15 | Fri 20 Jun 2025 | Tue 24 Jun 2025 | Fri 27 Jun 2025 | Tue 1 Jul 2025 |
2. Notes
2.1 For 2024-25, the process to extract and collate quarterly and annual AAA programme standards has been streamlined so that data is only extracted once, and sufficient time has passed so that indicators are complete.
2.2 This will mean that figures for the three programme standards included in the quarterly KPI report (https://www.gov.uk/government/collections/nhs-population-screening-programmes-kpi-reports) will be exactly the same as those in the routine quarterly programme standards dataset.
2.3 Similarly, at the end of the financial year, the same extract will be used to produce the quarter four and annual figures.
2.4 For quarters one to three, there will be two separate extraction processes to ensure completeness: standards 1 to 12 and 14 will be extracted six weeks after the end of the quarter; standards 13 and 15 will be extracted twelve weeks after the end of the quarter.
2.5 For quarter four and the annual dataset, there will be one extraction process.
2.6 This will allow for the additional two months after the end of the financial year to pass to allow for invites, reinvites and screenings that apply to standards 1, 4, 7 and 8.
2.7 The four stages of the extraction process, set out with dates in the table above, are described below:
Deadline for updating SMaRT – Providers should ensure that SMaRT is continuously kept updated with accurate information so that reports run at any point in time are as complete as possible and a true reflection of performance.
This deadline is a reminder to ensure that records are up to date for activity to the end of the quarter. Data on SMaRT are transferred to the reporting database on a weekly basis, overnight from Sunday into Monday. Queries to produce the data checking report are then run on these data on the Tuesday morning. Changes made on the Monday will not be reflected in the data checking report.
Data Checking Report on SMaRT – This is a first run of the programme standards data to check its content. This stage in the process will be kept under review. Providers should use this time to make final changes to SMaRT.
Deadline for amendments to SMaRT – This is the final deadline for updating SMaRT prior to the transfer of data to the reporting database, overnight from Sunday into Monday. Changes made on the Monday will not be reflected in the final report.
Final Report on SMaRT – The final programme standards report for the quarter will be uploaded to SMaRT, as will the waiting times tracker report.
2.8 Data in the quarterly screening standards reports will be provisional, and only contains information that can be extracted from SMaRT.
2.9 The regular quarterly and annual surveillance breach reports should be returned within a week of the production of the final report.
2.10 The exception reports and any other queries should be sent to
PHE.adultscreeningdata@nhs.net