Abdominal Aortic Aneurysm screening: Extraction of programme standards data 2025-26
Updated 13 March 2025
Applies to England
© Crown copyright 2025
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This publication is available at https://www.gov.uk/government/publications/aaa-screening-process-to-submit-key-performance-indicator-data/abdominal-aortic-aneurysm-screening-extraction-of-programme-standards-data-2025-26
Data will be extracted from SMaRT (Screening Management and Referral Tracking database) on the following dates during 2025-26.
1. Extraction Dates
Q1 (1 April 2025 to 30 June 2025)
| Deadline for updating SMaRT | Data Checking Report on SMaRT | Deadline for amendments to SMaRT | Final Report on SMaRT | |
|---|---|---|---|---|
| Standards 1 to 12 & 14 | Fri 8 Aug 2025 | Tue 12 Aug 2025 | Fri 15 Aug 2025 | Tue 19 Aug 2025 |
| Standards 13 & 15 | Fri 19 Sep 2025 | Tue 23 Sep 2025 | Fri 26 Sep 2025 | Tue 30 Sep 2025 |
Q2 (1 July 2025 to 30 September 2025)
| Deadline for updating SMaRT | Data Checking Report on SMaRT | Deadline for amendments to SMaRT | Final Report on SMaRT | |
|---|---|---|---|---|
| Standards 1 to 12 & 14 | Fri 7 Nov 2025 | Tue 11 Nov 2025 | Fri 14 Nov 2025 | Tue 18 Nov 2025 |
| Standards 13 & 15 | Fri 19 Dec 2025 | Tue 23 Dec 2025 | Fri 2 Jan 2026 | Tue 6 Jan 2026 |
Q3 (1 October 2025 to 31 December 2025)
| Deadline for updating SMaRT | Data Checking Report on SMaRT | Deadline for amendments to SMaRT | Final Report on SMaRT | |
|---|---|---|---|---|
| Standards 1 to 12 & 14 | Fri 6 Feb 2026 | Tue 10 Feb 2026 | Fri 13 Feb 2026 | Tue 17 Feb 2026 |
| Standards 13 & 15 | Fri 20 Mar 2026 | Tue 24 Mar 2026 | Fri 27 Mar 2026 | Tue 31 Mar 2026 |
Q4 (1 January 2026 to 31 March 2026) & Annual (1 April 2025 to 31 March 2026)
| Deadline for updating SMaRT | Data Checking Report on SMaRT | Deadline for amendments to SMaRT | Final Report on SMaRT | |
|---|---|---|---|---|
| Standards 1 to 15 | Fri 19 Jun 2026 | Tue 23 Jun 2026 | Fri 26 Jun 2026 | Tue 30 Jun 2026 |
2. Notes
2.1 For 2025-26, the process to extract and collate quarterly and annual AAA programme will continue as per 2024-25, where data is only extracted once, and sufficient time has passed so that indicators are complete.
2.2 This will mean that figures for the three programme standards included in the quarterly KPI report (https://www.gov.uk/government/collections/nhs-population-screening-programmes-kpi-reports) will be exactly the same as those in the routine quarterly programme standards dataset.
2.3 Similarly, at the end of the financial year, the same extract will be used to produce the quarter four and annual figures.
2.4 For quarters one to three, there will be two separate extraction processes to ensure completeness: standards 1 to 12 and 14 will be extracted six weeks after the end of the quarter; standards 13 and 15 will be extracted twelve weeks after the end of the quarter.
2.5 For quarter four and the annual dataset, there will be one extraction process.
2.6 This will allow for the additional two months after the end of the financial year to pass to allow for invites, reinvites and screenings that apply to standards 1, 4, 7 and 8.
2.7 The four stages of the extraction process, set out with dates in the table above, are described below:
Deadline for updating SMaRT – Providers should ensure that SMaRT is continuously kept updated with accurate information so that reports run at any point in time are as complete as possible and a true reflection of performance.
This deadline is a reminder to ensure that records are up to date for activity to the end of the quarter. Data on SMaRT are transferred to the reporting database on a weekly basis, overnight from Sunday into Monday. Queries to produce the data checking report are then run on these data on the Tuesday morning. Changes made on the Monday will not be reflected in the data checking report.
Data Checking Report on SMaRT – This is a first run of the programme standards data to check its content. This stage in the process will be kept under review. Providers should use this time to make final changes to SMaRT.
Deadline for amendments to SMaRT – This is the final deadline for updating SMaRT prior to the transfer of data to the reporting database, overnight from Sunday into Monday. Changes made on the Monday will not be reflected in the final report.
Final Report on SMaRT – The final programme standards report for the quarter will be uploaded to SMaRT, as will the waiting times tracker report.
2.8 Data in the quarterly screening standards reports will be provisional, and only contains information that can be extracted from SMaRT.
2.9 The regular quarterly and annual surveillance breach reports should be returned within a week of the production of the final report.
2.10 The exception reports and any other queries should be sent to
PHE.adultscreeningdata@nhs.net