Guidance

Re-brokerage of academies

Updated 9 September 2024

Applies to England

1. Re-brokerage of academies

If your academy trust has had any academies join or leave since May 2024, refer to the below sections.

2. New convertors/newly created academies joining existing trusts​​

Period joined	BFR lines
April 2024 and May 2024​ (academy should appear on your list of schools included in your BFR)	STEP 1 At the point of completing the BFR.  Enter any balances for the lines below (where applicable) into your form in the period i.e. actuals, current or forecasts that corresponds to the date of joining the trust:​
	999 - Pupil numbers - Adjust upwards to account for new pupils joining the trust.​
	215 - Revenue surplus on conversion - include revenue surplus received or receivable on conversion from local authorities. For example, surpluses received from local authorities on conversion excluding pensions and fixed assets. Enter this as a positive figure.​​
	351 - Revenue deficit on conversion - Include revenue deficit payable on conversion from local authorities, e.g. deficits received from local authorities on conversion excluding pensions and fixed assets. Enter this as a positive figure.​​
	572 - Capital assets transferred on conversion - Include the value of capital assets and liabilities received or receivable from local authorities on conversion. These balances will have a contra adjustment. For example, when you record a conversion from a local authority the entry is conversion income and the opposite adjustment conversion expenditure. The former recognises the transfer income and the later the expenditure to recognise the asset. The budgeting impact is neutral.​
	STEP 2 Treat the academy as if they have always been part of the trust by: Completing all BFR lines going forward i.e. actuals and forecasts for the relevant periods after the date of transfer.​​

3. Existing academies joining your trust​​​

Period joined	BFR lines
April 2024 and May 2024​ (academy should appear on your list of schools included in your BFR)	STEP 1 At the point of completing the BFR.  Enter any balances for the lines below (where applicable) into your form in the period i.e. actuals, current or forecasts that corresponds to the date of joining the trust:
	999 - Pupil numbers - Adjust upwards to account for new pupils joining the trust​.
	212 -  Revenue surplus transfer of an existing academy in/out of the trust - Include all revenue surplus received following the transfer of an existing academy, excluding pensions and fixed assets. Where there is a transfer of a surplus out of the trust, enter this as a negative figure, decreasing your income. ​
	350 -  Revenue deficit transfer of an existing academy in/out of the trust - Include all revenue deficit payable following the transfer of an existing academy, excluding pensions and fixed assets. Where there is a transfer of a deficit into the trust, enter this figure as a positive figure, increasing your expenditure.​
	573 -  Capital assets transferred of an existing academy into the trust - Include the value of capital assets and liabilities received or receivable following the transfer of an existing academy from another academy trust. The value of any amount received or receivable should be entered as a positive value.
	STEP 2 Treat the academy as if they have always been part of the trust by: Completing all BFR lines going forward i.e. actuals and forecasts for the relevant periods after the date of transfer.​​

4. Existing academies leaving your trust​​

Period joined	BFR lines
April 2024 and May 2024​ (academy should appear on your list of schools included in your BFR)	STEP 1 At the point of completing the BFR.  Enter any balances for the lines below (where applicable) into your form in the period i.e. actuals, current or forecasts that corresponds to the date of leaving the trust:
	999 - Pupil numbers - Adjust downwards to account for pupils leaving the trust.​
	212 - Revenue surplus transfer of an existing academy in/out of the trust - Include all revenue surplus received following the transfer of an existing academy, excluding pensions and fixed assets. Where there is a transfer of a surplus out of the trust, enter this as a negative figure, decreasing your income.
	350 - Revenue deficit transfer of an existing academy in/out of the trust - Include all revenue deficit payable following the transfer of an existing academy, excluding pensions and fixed assets. Where there is a transfer of a deficit out of the trust, enter this as a negative figure, decreasing your expenditure.​
	573 -  Capital assets transferred of an existing academy into the trust - Include the value of capital assets and liabilities received or receivable following the transfer of an existing academy from another academy trust. The value of any amount received, or receivable should be entered as a positive value.
	STEP 2 Treat the academy as if they have never been part of the trust by: Completing all BFR lines actuals and forecasts excluding the leaving trusts figure.

5. New or existing academies joining or leaving your trust

Period joined	BFR lines
June 2024 to Aug 2024 New/existing academy joining or leaving a trust during this period won’t appear on your list of schools; add academy details in comment box	Reflect to the best of your knowledge expected pupil numbers from point of transfer and forecasts for current and future years.
	Include any narrative about any anticipated transfers to your trust - including timescales. Reflect to the best of your knowledge expected pupil numbers from point of transfer and forecasts for current and future years.
	Include any narrative about any anticipated transfers to your trust - including timescales.
Sep 2024 onwards	Outside of the time period of the BFR 2024.