Appendix 21H: Declaration Category Data Sets H7
Updated 28 February 2025
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This publication is available at https://www.gov.uk/government/publications/appendix-21-import-declaration-category-data-sets/appendix-21h-declaration-category-data-sets-h7
The following table identifies the requirements for completion of the appropriate data elements on an H7.
The H7 data set cannot be used for Excise goods.
The H7 data set cannot be used for goods subject to Prohibitions and Restrictions (P&R) or licences unless eligible for an exemption or waiver.
The H7 data set cannot be used for goods subject to claims to quota or preference.
| Symbol | Symbols in the cells — Symbol description |
|---|---|
| A | Mandatory: data required by every Member State or data for which the UK has opted to mandate as always required |
| C | Optional for economic operators: data that economic operators may decide to supply |
| D | Dependant on Customs declaration scenario e.g. Procedure Code, Method of Payment etc. |
| X | Data element required at the item level of the declaration of goods. The information entered at the item level of goods is valid only for the items of goods concerned |
| Y | Data element required at the header level of the declaration of goods. The information entered at the header level is valid for all declared items of goods |
| Data Element (DE) Number | Data Element (DE) name | Symbol | Note | |
|---|---|---|---|---|
| 1/1 | Declaration type | A | Y | No Note |
| 1/2 | Additional Declaration type | A | Y | No Note |
| 1/6 | Goods item number | A | X | No Note |
| 1/8 | Signature/Authentication | D | Y | Only mandatory for a paper declaration |
| 1/9 | Total number of items | A | Y | No Note |
| 1/10 | Procedure | A | X | No Note |
| 1/11 | Additional Procedure | A | X | No Note |
| 2/1 | Simplified declaration/Previous documents | A | X, Y | No Note |
| 2/2 | Additional information (AI) | A | X, Y | [10] |
| 2/3 | Documents produced, certificates and authorisations, additional references. | D | X | [7] |
| 2/4 | Reference number/UCR | C | X, Y | No Note |
| 2/5 | LRN | A | Y | No Note |
| 3/1 | Exporter | A | Y | No Note |
| 3/15 | Importer | D | Y | [12t] [12u] |
| 3/16 | Importer identification no | D | Y | [12a] |
| 3/17 | Declarant | C | Y | No Note |
| 3/18 | Declarant identification no | A | Y | No Note |
| 3/19 | Representative | D | Y | [12] [12b] |
| 3/20 | Representative identification no | D | Y | [12b] |
| 3/21 | Representative status code | D | Y | [12c] |
| 3/40 | Additional fiscal references identification no | D | Y | [67e] |
| 4/18 | Value | A | X | No Note |
| 4/19 | Transport costs to the final destination | A | Y | No Note |
| 5/23 | Location of goods | A | Y | No Note |
| 6/5 | Gross mass (kg) | A | X, Y | No Note |
| 6/8 | Description of goods | A | X | No Note |
| 6/10 | Number of packages | D | X | [72] |
| 6/14 | Commodity code — Combined Nomenclature code | A | X | Only required to six digits |
| 7/4 | Mode of transport at the border | A | Y | No Note |
Note:
DE 4/10 Invoice currency is not declared as a separate data element however, a currency must always be declared against any monetary amount entered on the declaration.
DE 8/7 Writing-off functionality is included in DE 2/3.
For an explanation of each note in the table see the Declaration Category Data Sets Reading Notes.
For further information see the: