Appendix 23C: Declaration Category Data Sets C21e
Updated 28 February 2025
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The following table identifies the requirements for completion of the appropriate data elements (DE) on a C21e Customs Clearance Request (CCR).
| Symbol | Symbols in the cells - Symbol description |
|---|---|
| A | Mandatory: data required by every Member State or data for which the UK has opted to mandate as always required |
| C | Optional for economic operators: data that economic operators may decide to supply |
| D | Dependant on Customs Clearance Request (CCR) scenario e.g. Procedure Code, licencing requirements etc. |
| X | Data element required at item level of the clearance request. The information entered at item level is valid only for the goods item concerned |
| Y | Data element required at header level of the clearance request. The information entered at header level is valid for all declared items. |
| Data Element (DE) Number | Data Element (DE) name | Symbol | Note | |
|---|---|---|---|---|
| 1/1 | Declaration type | A | Y | No Note |
| 1/2 | Additional Declaration type | A | Y | No Note |
| 1/6 | Goods item number | A | X | No Note |
| 1/7 | Specific circumstance indicator | D | Y | [56] [64] |
| 1/8 | Signature/Authentication | D | Y | Only mandatory for a paper declaration |
| 1/9 | Total number of items | A | Y | No Note |
| 1/10 | Procedure | A | X | No Note |
| 1/11 | Additional Procedure | A | X | No Note |
| 2/1 | Simplified declaration/Previous documents | A | X, Y | No Note |
| 2/2 | Additional information | D | X, Y | [7] [7a] [10] |
| 2/3 | Documents produced, certificates and authorisations, additional references. | D | X | [7] [7b] |
| 2/4 | Reference number/UCR | C | X, Y | No Note |
| 2/5 | LRN | A | Y | No Note |
| 2/7 | Identification of warehouse | D | Y | [11c] |
| 3/1 | Exporter | D | Y | [12] [12k] [12r] |
| 3/2 | Exporter identification no | D | Y | [12g] |
| 3/7 | Consignor | D | X, Y | [12] [12d] [56] |
| 3/8 | Consignor identification no | D | X, Y | [12d] [56] |
| 3/9 | Consignee | D | X, Y | [12k] |
| 3/18 | Declarant identification no | D | Y | [12m] |
| 3/20 | Representative identification no | D | Y | [12b] [12l] |
| 3/21 | Representative status code | D | Y | [12c] [12l] |
| 3/31 | Carrier | D | Y | [12] [56] [66] |
| 3/32 | Carrier identification no | D | Y | [12i] [56] [66] |
| 3/39 | Holder of the authorisation identification no | D | Y | [12f] [12k] |
| 3/41 | Person presenting the goods to customs in case of entry in the declarant’s records or pre-lodged customs declarations identification no | D | Y | [18d] |
| 4/2 | Transport charges method of payment | D | X, Y | [51] [56] |
| 5/8 | Country of destination code | D | X, Y | [12l] |
| 5/12 | Customs office of exit | D | Y | [12l] |
| 5/15 | Country of origin code | D | X | [68] |
| 5/18 | Countries of routing codes | D | Y | [56] [69] |
| 5/23 | Location of goods | A | Y | No Note |
| 5/26 | Customs office of presentation | D | Y | [30] |
| 5/27 | Supervising customs office | D | Y | [12k] [31] |
| 6/1 | Net mass (kg) | D | X | [12o] [31b] [68] |
| 6/8 | Description of goods | D | X | [12l] |
| 6/9 | Type of packages | D | X | [12l] |
| 6/10 | Number of packages | D | X | [12l] |
| 6/11 | Shipping marks | D | X | [12l] |
| 6/12 | UN Dangerous Goods code | D | X | [12l] [31e] [56] |
| 6/14 | Commodity code – Combined Nomenclature code | D | X | [12k] [18e] |
| 7/2 | Container | D | Y | [12l] |
| 7/4 | Mode of transport at the border | D | Y | [12l] |
| 7/7 | Identity of means of transport at departure | D | Y | [12l] [43] |
| 7/10 | Container identification number | D | X, Y | [12l] [43a] |
| 7/18 | Seal number | D | Y | [56] |
| 8/2 | Guarantee type | D | Y | [31] |
| 8/3 | Guarantee reference | D | Y | [31] |
Note:
DE 4/10 Invoice currency is not declared as a separate data element however, a currency must always be declared against any monetary amount entered on the customs clearance request.
DE 8/7 Writing-off functionality is included in DE 2/3.
For an explanation of each note in the table see the Declaration Category Data Sets Reading Notes.
For further information see the: