Basic check: Trading terms
Updated 1 October 2021
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DBS Payment on Account Trading Terms for Responsible Organisations
1. Payment on Account (POA)
This allows the Responsible Organisation to submit basic applications. The Disclosure and Barring Service (DBS) will confirm in writing when POA status has been granted, subject to acceptable credit references. When POA is granted, all basic applications will appear on the monthly statement.
2. Standard payment terms
Unless otherwise agreed, the agreed terms state that payment is 15 calendar days from the date of invoice. A condition of POA status is that charges will be paid in full by the due date.
3. Queries
Where a Responsible Organisation queries a charge and a corrective credit is agreed by DBS, this will be included on a future invoice / statement.
4. Payment method
A direct debit mandate must be completed for collection of charges owed in the month. Only in exceptional circumstances, at the discretion of DBS, will other methods be allowed i.e. BACS to pay outstanding invoices in full.
5. Invoices / statements
Invoices or statements will be sent to the Responsible Organisation within 5 working days of the calendar month end. Any transactions not paid/cleared on the current invoice/statement will be shown as a brought forward balance on the next invoice/statement, i.e. payment received will not be allocated to individual transactions.
Any credit adjustments and payments made during the month will also be shown on the invoice/statement.
6. Financial information
The Responsible Organisation agrees to provide financial information as is reasonably required by DBS from time to time, for the assessment of current and future credit references only. The Responsible Organisation and DBS further agree that such information shall be treated as strictly confidential and will not be disclosed to any third parties without express written permission of the Responsible Organisation.
7. Withdrawal
DBS may withdraw credit facilities at any time without notice. Without limiting DBS rights to withdraw credit, DBS reserves the right to suspend processing basic applications and place the account on hold until the account is returned to the agreed trading terms.