FOI release

BSCC-FOI-1023-HD: multifunctional devices and printing or scanning services contracts

Updated 10 January 2024

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This publication is available at https://www.gov.uk/government/publications/biometrics-and-surveillance-camera-commissioner-foi-responses-2023/bscc-foi-1023-hd-multifunctional-devices-and-printing-or-scanning-services-contracts

Professor Fraser Sampson
Biometrics and Surveillance Camera Commissioner
2 Marsham Street
London
SW1P 4DF

16/06/2023

To: [redacted]

Reference: BSCC-FOI-1023-HD

Letter by email

Dear [redacted]

I write in response an email received from you to our office on 25 May 2023 in which you ask for information relating to the authority’s current Multi-Functional Devices and printing/scanning services contract(s). Your request has been handled as a request for information under the Freedom of Information Act 2000.

In reference to the above, you have requested the following information:

  1. What services are included in the contract(s)? (e.g. printing vs scanning etc)

  2. Which supplier is delivering them? (If in-house, please confirm or if multiple provider please identify them)

  3. How many contracts does this entail and what’s the award value for each?

  4. When do these contracts expire and do they have any extensions?

  5. What is the annual volumetric data (split by Annual Mono and Annual Colour print)?

  6. What is the total number of devices supplied?

  7. What Managed Print Service software solution do you use?

  8. How many Mono MFDs and Colour MFDs do you have?

  9. What document management solution do you use?

  10. What High Volume printing devices do you use?

  11. Were any framework agreements used to procure the goods/services? If so, which ones?

  12. Any documentation you can provide me with, e.g. the order form

  13. What department is managing the contract and who’s the decision-maker?

  14. How many Adobe Acrobat (standard, professional and reader) licenses do you have?

  15. What is the annual cost?

  16. When is the renewal date?

  17. Who is responsible for the contract?

  18. Do you use any other PDF editing tools?

I am a regulator, independent of, but appointed by government. My office is a team of Home Office staff who make use of Home Office systems. With the exception of question 6, to which the answer is one printer, I therefore do not hold the information you have requested, and you may wish to consider a separate request to be made to the Home Office under the provisions of the Freedom of Information Act should you still require the information you have asked for.

If you are dissatisfied with this response, you may request an independent internal review of our handling of your request by submitting a complaint within two months to the address below, quoting reference BSCC-FOI-1023-HD. If you ask for an internal review, it would be helpful if you could say why you are dissatisfied with the response.

Mark Greenhorn

14th Floor
Lunar House
Building 40
Wellesley Road
Croydon
CR9 2BY

e-mail:Sciencesupportfoi@homeoffice.gov.uk

As part of any internal review, our handling of your information request will be reassessed by staff who were not involved in providing you with this response. If you remain dissatisfied after this internal review, you would have a right of complaint to the Information Commissioner as established by section 50 of the Freedom of Information Act.

Kind regards

Fraser Sampson

Biometrics and Surveillance Camera Commissioner

Email: enquiries@obscc.org.uk

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