Form

COR: capital outturn return privacy policy

Updated 5 July 2024

Applies to England

We are strongly committed to protecting the privacy of data providers and certifiers, and do all that we can to protect personal information.

1. The identity and contact details of MHCLG and our data protection officer

The Ministry of Housing, Communities and Local Government (MHCLG) is the data controller. The Data Protection Officer can be contacted via dataprotection@communities.gov.uk.

2. Why we are collecting the data

Your personal data is required so that you can be contacted in relation to local government finance forms collected by MHCLG that are not collected via the online DELTA system. The required personal data is your work email address, name and contact telephone number.

Using this data, we will be able to send out our Local Government Finance Excel-based forms by email; to ensure that our contact lists are correct; send out notifications about forms; and contact you about data submitted by your authority. This then enables us to fulfil our functions and policies. We will also use your email and phone number to contact you about data returns that are due, information about the collection timetable or communications relating to the DELTA system.

3. Legal basis for processing the data

This processing is necessary for performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, (GDPR Article 6(1)(e)).

4. With whom we will be sharing the data

We will share your information with the team who provide the DELTA Helpdesk support service so that they can make any necessary changes to forms that are collected on DELTA.

5. For how long we will keep the personal data, or criteria used to determine the retention period

Your personal data will be held until you notify us that your role has changed and you are no longer required to provide data to us, or until we become aware that you no longer need to provide data to us. At this stage we will delete your details from our contact list.

6. Your rights, e.g. access, rectification, erasure

The data we are collecting is your personal data, and you have considerable say over what happens to it. You have the following rights:

1. You have the right to obtain confirmation that your data is being processed, and access to your personal data
2. You are entitled to have personal data rectified if it is inaccurate or incomplete
3. You have a right to have personal data erased and to prevent processing, in specific circumstances
4. You have the right to ‘block’ or suppress processing of personal data, in specific circumstances
5. You have the right to data portability, in specific circumstances
6. You have the right to object to the processing, in specific circumstances
7. You have rights in relation to automated decision making and profiling

7. This data will not be sent overseas

8. This data will not be used for any automated decision making

9. How do I complain if I am not happy

If you are unhappy with how any aspect of this privacy notice, or how your personal information is being processed, please contact Department Data Protection Officer at dataprotection@communities.gov.uk.

If you are still not happy, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO): Contact us

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 0303 123 1113