Guidance

Group 4: Valuation Information and Taxes

Updated 29 October 2024

Known error workarounds may apply to this area of the instructions.

DE 4/1 Delivery Terms (Box 20: Delivery Terms)

Declaration Categories	Field format	No. of occurrences at header level	No. of occurrences at item level
H1, H3, H4, H5, I1 C&F and I1 B&E	Coded version: INCOTERM code: a3 + UN/LOCODE: an..17 OR Free text description: INCOTERM code: a3 + Country code: a2 + Location name: an..35	1x	NA

Declaration Category H4:

Delivery terms must be completed for importations to Inward Processing when the declarant opts to use the Article 86 (3) customs debt rules as laid down in EU Reg. No. 952/2013. In such cases Additional Procedure Code F44 should be declared in Data Element (DE) 1/11 and GEN86 completed in DE 2/2 (Additional Information). Please refer to Appendix 1: DE 1/10: Requested and Previous Procedure Codes and Appendix 2A: DE 1/11: Additional Procedure Codes: Union Codes for more details.

Declaration Category I1 C&F:

This data element is only required on a simplified declaration where a claim to a tariff quota is being made on the simplified declaration.

Additional Procedure Code (DE 1/11) Codes E01, E02 or 1SV:

This data element must not be completed for goods which have been entered under Simplified Procedure Value (SPV) or Standard Import Value (SIV). It cannot therefore be used in conjunction with Additional Procedure Code E01, E02 or 1SV in DE 1/11. (See Appendix 2A: DE 1/11: Additional Procedure Codes: Union Codes for details.)

All Declaration Categories:

Delivery terms code must be provided for declarations using valuation method 1 (transaction value of imported goods).

Using the relevant Union codes and headings, specify the terms of the commercial contract.

The code to be declared shall be made up of two components:

• First Component: INCOTERM code
• Second Component: Location up to which the INCOTERMs apply.

Details of the delivery terms which may be used, and their completion instructions may be found in Appendix 7: DE 4/1: Delivery Terms.

First Component: INCOTERM (a3)

Enter the INCOTERM using the appropriate code from Appendix 7.

Second Component: Location name (an..17 coded version or an..37 free text version)

Enter the location up to which the INCOTERMs apply, in the following format:

• UN/LOCODE an..17.

The UN/LOCODE must be used where an appropriate code exists.

A list of GB UN/LOCODES may be found in Appendix 16I: DE 5/23: Goods Location Codes. Codes from Appendix 16I declared in DE 4/1 should be prefaced with the country code GB.

You can check Non-GB UN/LOCODES.

• A plain language description for the location may only be declared in DE 4/1, where no UN/LOCODE exists for the location.
• Where no UN/LOCODE exists, enter the location details in the following format: The appropriate country code (a2) followed by plain text location (an..35). A list of country codes may be found in Appendix 13: Country Codes.

For example:

Using UN/LOCODE:

• CIFGBTIL (Cost Insurance and Freight paid to Tilbury)
• FOBHKKWN (Free on Board at docks in Hong Kong)

Using plain language description:

• CIFGBCanewdon

Notes:

The delivery terms are part of the contractual agreements between seller and buyer. In principle the parties are free to agree whatever they might consider as necessary in order to pursue their commercial interests.

The terms of delivery have to be declared in a customs declaration for release for free circulation in order to allow for the correct determination of the customs value of the imported goods which is also used as the basis for the determination of statistical value/ value for VAT.

In international trade, parties usually base their contractual agreements on the INCOTERMS which are international sales terms, published by the International Chamber of Commerce (ICC). The INCOTERMS which may be used are listed in Appendix 7: DE 4/1: Delivery Terms.

Where the delivery terms agreed between the parties are not covered by one of the 11 codes, the code ‘XXX’ shall be used. When using code ‘XXX’, the data element is to be completed as follows:

• First component: ‘XXX’
• Second component: Country Code (a2) to which the delivery terms apply (for example, freight paid to France) followed by a narrative description of the delivery terms given in the contract. A list of the country codes which may be used can be found in Appendix 13: Country Codes

Where delivery terms are declared in DE 4/1 that require an addition or deduction to the customs value, the corresponding addition or deduction code must be declared in DE 4/9 to prevent the declaration being rejected. For example, delivery terms EXW would require, as a minimum a freight charge to be declared as an addition in DE 4/9.

When using Delivery Term DDP, see DE 4/14 Item Price completion instructions for further guidance.

DE 4/3 Tax Type (Box 47a: Type)

Declaration Categories	Field format	No. of occurrences at header level	No. of occurrences at item level
H1, H3, H4, H5, I1 C&F and I1 B&E	Union codes: a1 + n2 OR National codes: n1 + an2	NA	99x

Declaration Category I1 C&F:

This data element is only required on a simplified declaration where a claim to a tariff quota is being made on the simplified declaration.

All Declaration Categories:

Enter the appropriate tax type using the codes from Appendix 8: DE 4/3: Tax Types for each tax to be paid, secured or manually calculated.

Where no revenue is to be paid, secured or manually calculated, DE 4/3 may be left blank

Notes:

The Tax Type codes identify the kinds of duty or tax (for example, Customs Duty, VAT, Excise) being declared.

Manual Duty Calculations

Any manual calculations made in conjunction with these taxes to be paid or secured must be declared in DE 4/4 (Tax Base), 4/6 (Payable Tax Amount) and 4/7 (Total Taxes).

Additional Information statement OVR01 must be completed in DE 2/2 to specify the reason for the manual calculation and supporting evidence for the calculations are to be provided as required.

Additional Information code OVR01 may only be used where Explicitly authorised by HMRC.

Use of Postponed VAT Accounting PVA in conjunction with a manual duty calculation (AI Code OVR01):

Where the importer wishes to use postponed VAT accounting (PVA) for goods when a manual tax calculation is used, the detailed guidance provided in DE 3/40 must be followed in order to be eligible to use PVA.

Failure to comply with the completion instructions provided in DE 3/40, to hold documentary evidence to support the use of PVA and to correctly account for PVA on the VAT return may result in the use of PVA being disallowed and a demand for the VAT being issued.

DE 4/4 Tax Base (Box 47b: Tax Base)

Declaration Categories	Field format	No. of occurrences at header level	No. of occurrences at item level
H1, H3, H4, H5, I1 B&E and, I1C&F	Measurement unit and qualifier, if applicable: an..4 + Quantity: n..16,6	NA	99x

Declaration Category I1 C&F:

This data element is only required on a simplified declaration where controlled goods are being entered.

Additional Procedure Code (DE 1/11) Codes E01, E02 or 1SV:

This data element must not be completed for goods which have been entered under Simplified Procedure Value (SPV) or Standard Import Value (SIV). It cannot therefore be used in conjunction with Additional Procedure Code E01, E02 or 1SV in DE 1/11. (See Appendix 2A: DE 1/11: Additional Procedure Codes: Union Codes for details.)

All Other Declaration Categories:

This data element should be completed when:

A measurement unit and qualifier (3rd Quantity) are required:

• This data element should be completed where a measurement unit and qualifier (as applicable) are required to support the calculation of the tax amounts, for example a third quantity is required such as alcoholic strength by volume.
• Where a commodity code requires a measurement unit and qualifier (where applicable), this will be specified against the commodity code details in the UK Integrated Online Tariff or the Northern Ireland Online TariffWhere the specific commodity code requires a measurement unit and/ or qualifier to be declared, enter the appropriate code for the commodity’s measurement unit type using the list provided in Appendix 20: DE 8/7 & DE 4/4 - Measurement Unit Codes.
• For example, if the commodity requires a quantity in litres, enter the measurement unit code of LTR followed by the quantity declared in litres.

Specified by the Procedure Code or Additional Procedure Code completion notes:

• Please see Appendix 1: DE 1/10: Requested and Previous Procedure Codes and Appendix 2: DE 1/11: Additional Procedure Codes for specific details.

• DE 4/4 should be completed using the measurement unit code of ‘GBP’ followed by the value specified in the Procedure Codes completion rules (see Appendix 1: DE 1/10: Requested and Previous Procedure Codes for details).

• Where this data element is required by the Procedure Code, AI statement code ‘OVR01’ should also be entered in DE 2/2 (Additional Information) unless otherwise specified in the Procedure Codes completion rules. Completion of this data element may also require the completion of code ‘9WKS’ in DE 2/3 (Document codes) to provide evidence to support the manual duty calculation. This will be specified in the Procedure Code completion rules when required.

OVR01 AI statement is entered in DE 2/2

• AI statement code OVR01 may only be used where a manual duty calculation is specifically authorised by HMRC. Please see data elements 2/2, 3/40 and 4/3 for further details.

Use of Postponed VAT Accounting PVA in conjunction with a manual duty calculation (AI Code OVR01):

• Where the importer wishes to use postponed VAT accounting (PVA) for goods when a manual tax calculation is used, the detailed guidance provided in DE 3/40 must be followed in order to be eligible to use PVA.
• Failure to comply with the completion instructions provided in DE 3/40, to hold documentary evidence to support the use of PVA and to correctly account for PVA on the VAT return may result in the use of PVA being disallowed and a demand for the VAT being issued.

Notes:

For paper declarations: prefix any quantity with ‘Q’.

Any decimal places declared for the quantity (up to a maximum of 6 places) must be deducted from the total number of characters used in the data element. For example, if 3 decimal places are used, then only 13 whole numbers may be used in front of the decimal place.

If no quantity or measurement unit/qualifier is required, this data element should be omitted unless otherwise a manual tax calculation is permitted.

Wine easement

For wine with an alcoholic strength between 11.5% and 14.5%, inclusive, imported to free circulation and home use between 1 August 2023 and 31 January 2025, an easement is in place to facilitate trade readiness. Imports of wine within these parameters must be declared under the wine easement with measurement unit code EAS and a notional strength of 12.5% abv, in addition to declaring the actual strength of the wine against measurement unit ASV.

Measurement unit code	Details to be declared
ASV	Actual alcoholic strength of the wine between 11.5% and 14.5%
EAS	12.5

Small Producer Relief

When using a 300 series Tax Type/National Additional Code which includes Small Producer Relief, measurement unit code SPR must be declared together with the appropriate SPR rate. For details of the Small Producer Relief scheme and rate calculator see Check if you’re eligible for Small Producer Relief on Alcohol Duty. Only one instance of SPR is permitted at item level and must apply to all of the goods declared on that item. Any goods which are not entitled to SPR or which are entitled to SPR at a different rate, must be declared as separate items.

DE 4/6 Payable Tax Amount (Box 47d: Amount)

Declaration Categories	Field format	No. of occurrences at header level	No. of occurrences at item level
H1, H3, H4, H5 and I1 B&E	n..16,2	NA	99x

Declaration Category I1 B&E:

This data element may only be declared on a Declaration Category I1 B&E data set by Military end use authorisation holders.

All Other Declaration Categories:

When a manual tax calculation is permitted, DE 4/6 should be completed showing the amount of revenue to be paid or secured for each tax type.

This must be declared in Sterling (GBP). The currency must be declared as well as the amount of Tax due.

This data element should only be completed when:

Specified by the Procedure Code or Additional Procedure Code completion notes:

• Please see Appendix 1: DE 1/10: Requested and Previous Procedure Codes and Appendix 2: DE 1/11: Additional Procedure Codes for specific details.
• Completion of this data element may also require the completion of code ‘9WKS’ in DE 2/3 (Document codes) to provide evidence to support the manual duty calculation. This will be specified in the Procedure Code completion rules when required (see Appendix 1: DE 1/10: Requested and Previous Procedure Codes for details).
• Where this data element is required by the Procedure Code, AI statement code ‘OVR01’ should also be entered in DE 2/2 (Additional Information) unless otherwise specified in the Procedure Codes completion rules.

OVR01 AI statement is entered in DE 2/2:

• AI statement code OVR01 may only be used where a manual duty calculation is specifically authorised by HMRC. Please see data elements 2/2, 3/40 and 4/3 to 4/8 for further details.

Use of Postponed VAT Accounting PVA in conjunction with a manual duty calculation (AI Code OVR01):

• Where the importer wishes to use postponed VAT accounting (PVA) for goods when a manual tax calculation is used, the detailed guidance provided in DE 3/40 must be followed in order to be eligible to use PVA.
• Failure to comply with the completion instructions provided in DE 3/40, to hold documentary evidence to support the use of PVA and to correctly account for PVA on the VAT return may result in the use of PVA being disallowed and a demand for the VAT being issued.

Notes:

Wherever a monetary amount is declared, a currency code must also be provided for that same data element, for example USD500 in DE 4/14 (Item price).

The currency declared must relate to each specific monetary amount being declared.

For example:

• Goods are invoiced in US dollars, the currency declared in DE 4/14 (item price) would therefore be USD
• Freight charges are invoiced in Euros, the currency declared in DE 4/9 for freight costs would therefore be EUR
• Statistical value must be declared in Sterling, therefore the currency declared in DE 8/6 would be GBP

Any decimal places declared (up to a maximum of 2 places) must be deducted from the total number of characters used in the data element. For example, if 2 decimal places are used, then only 14 whole numbers may be used in front of the decimal place.

Amounts declared in DE 4/6 must be in GBP

DE 4/7 Total Taxes (Box 47: Derived)

Declaration Categories	Field format	No. of occurrences at header level	No. of occurrences at item level
H1, H3, H4, H5 and I1 B&E	n..16,2	NA	99x

Declaration Category I1 B&E:

This data element may only be declared on a Declaration Category I1 B&E data set by Military end use authorisation holders.

All Other Declaration Categories:

When a manual tax calculation is required, DE 4/7 should be completed showing the total amount of revenue to be paid or secured for the goods item.

This must be declared in Sterling (GBP). The currency must be declared as well as the amount of Tax due.

This data element should only be completed when:

Specified by the Procedure Code or Additional Procedure Code completion notes:

• Please see Appendix 1: DE 1/10: Requested and Previous Procedure Codes and Appendix 2: DE 1/11: Additional Procedure Codes for specific details.
• Completion of this data element may also require the completion of code ‘9WKS’ in DE 2/3 (Document codes) to provide evidence to support the manual duty calculation. This will be specified in the Procedure Code completion rules when required (see Appendix 1: DE 1/10: Requested and Previous Procedure Codes for details).
• Where this data element is required by the Procedure Code, AI statement code ‘OVR01’ should also be entered in DE 2/2 (Additional Information) unless otherwise specified in the Procedure Codes completion rules.

OVR01 AI statement is entered in DE 2/2:

• AI statement code OVR01 may only be used where a manual duty calculation is specifically authorised by HMRC. Please see data elements 2/2, 3/40 and 4/3 to 4/8 for further details.

Use of Postponed VAT Accounting PVA in conjunction with a manual duty calculation (AI Code OVR01):

• Where the importer wishes to use postponed VAT accounting (PVA) for goods when a manual tax calculation is used, the detailed guidance provided in DE 3/40 must be followed in order to be eligible to use PVA.
• Failure to comply with the completion instructions provided in DE 3/40, to hold documentary evidence to support the use of PVA and to correctly account for PVA on the VAT return may result in the use of PVA being disallowed and a demand for the VAT being issued.

In all other cases this data element must be left blank.

The Customs Declaration Service (CDS) system will calculate the total taxes due for each item.

Notes:

Wherever a monetary amount is declared, a currency code must also be provided for that same data element, for example USD500 in DE 4/14 (Item price).

The currency declared must relate to each specific monetary amount being declared.

For example:

• Goods are invoiced in US dollars, the currency declared in DE 4/14 (item price) would therefore be USD
• Freight charges are invoiced in Euros, the currency declared in DE 4/9 for freight costs would therefore be EUR
• Statistical value must be declared in Sterling, therefore the currency declared in DE 8/6 would be GBP

Any decimal places declared (up to a maximum of 2 places) must be deducted from the total number of characters used in the data element. For example, if 2 decimal places are used, then only 14 whole numbers may be used in front of the decimal place.

Amounts declared in DE 4/7 must be in GBP

DE 4/8 Method of Payment (Box 47e: Method of Payment)

Declaration Categories	Field format	No. of occurrences at header level	No. of occurrences at item level
H1, H3, H4, H5, I1 C&F and I1 B&E	a1	NA	99x

Declaration Category I1 C&F:

This data element is only required on a simplified declaration where a claim to a tariff quota is being made on the simplified declaration.

For Additional Declaration Types, C, F, Y or Z:

When Simplified Declaration Procedure or Entry in Declarant’s records (EIDR) is being used, only Method of Payment (MOP) codes E or R may be used.

All Declaration Categories:

The list of allowable MOP and the codes to be declared for each may be found in Appendix 9: DE 4/8: Method of Payment Codes.

A MOP code is only required where there is revenue to pay or secure.

Where no MOP code has been provided and CDS identifies that revenue has to be paid or secured, CDS will issue an immediate payment request.

Security and outright payment required for a single tax type:

A single MOP code is to be declared for each tax type declared in DE 4/3. Where a MOP code is entered to secure (or pay) a particular tax type, the equivalent payment method will be used to collect any outright payment (or security) due. For example, MOP code R (deferment account deposit) declared to secure the potential customs duty, the system will automatically collect any outright customs duty due from the same deferment account.

Quotas:

Where security may be required in the event of a quota being critical, an appropriate MOP code must be declared in DE 4/8 to ensure the duty can be taken on deposit. Please note that as per the section above, only a single method of payment can be used against a single tax type.

Deferment:

Where a deferred method of payment (code E or R) is used:

• Enter the deferment account numbers (DANs) in DE 2/6.

Where deferred payment is being used to pay or secure Customs duty:

• Document Codes C505 and C506 must also be declared in DE 2/3 and
• Authorisation Type Codes CGU and DPO declared in DE 3/39.

DE 2/3 and 3/39 do not need to be completed when deferment is only being used for other taxes.

Cash Accounts:

When MOP codes N or P are being declared in DE 4/8, then:

• In DE 8/2 (Guarantee Type): Enter Code ‘Y’ where Cash Accounts are being used to pay/ secure the duties and other charges concerned.
• In DE 8/3 (Guarantee Reference): Enter the Economic Operator Registration and Identification number (EORI) of the holder of the Cash Account being used to pay/ secure any duties and charges in the GRN component.

Authorisation by Customs Declaration:

The MOP types shown in the following table are the only MOP codes that can be used when security is required for an Authorisation by Customs Declaration to secure the potential duty due at the full rate of duty.

See Appendix 9: DE 4/8: Method of Payment Codes for codes that can be used for other tax lines.

MOP Code	Definition
M	Security Deposit: immediate payment (cash deposit)
N	Security Deposit: immediate payment (CDS Cash Account deposit)
R	Security Deposit: deferred payment (deferment account deposit)
S	Importers general guarantee account (Importer self-representation)
T	Agent’s general guarantee account
U	Security: Importers guarantee account — standing authority (Direct/indirect representation)
V	Security: Importers guarantee account — individual/specific authority (Direct/indirect representation)
Z	Importers individual guarantee (for example, C&E 250)

Notes:

DE 4/8 may be left blank where no payment or security is due for the specific tax type.

Evidence of VAT paid will normally be issued direct to importers in the form of a monthly VAT certificate form C79.

A declarant acting on behalf of an importer may not use the importer’s guarantee account (MOP U and V) without being authorised to do so. This authority may be specific (relating to one consignment) and be presented with the declaration, or alternatively may be a standing authorisation, which covers all consignments.

If a declaration is processed as a paperless declaration, any authority must be retained at the traders registered premises (for 4 years) and may be subject to audit by customs.

For Postponed VAT Accounting (PVA) the declarant should declare the Importer’s VAT registration details in DE 3/40 and leave DE 4/8 blank unless specifically instructed otherwise when performing a manual duty calculation. Detailed guidance on using PVA with CDS can be found in the completion instructions for DE 3/40.

When paying or securing duties or taxes using an immediate payment method (MOP codes A, B, C, H, M or Z) in DE 4/8, all items on the declaration must use an immediate payment method.

Combining MOP codes A, B, C, H, M or Z with a MOP code not on that list will cause the declaration to be rejected.

Use of Postponed VAT Accounting PVA in conjunction with a manual duty calculation (AI Code OVR01)

Where the importer wishes to use postponed VAT accounting (PVA) for goods when a manual tax calculation is used, the detailed guidance provided in DE 3/40 must be followed in order to be eligible to use PVA.

Failure to comply with the completion instructions provided in DE 3/40, to hold documentary evidence to support the use of PVA and to correctly account for PVA on the VAT return may result in the use of PVA being disallowed and a demand for the VAT being issued.

DE 4/9 Additions and Deductions (Box 45: Adjustment, Boxes 62-68: Value Build Up)

Declaration Categories	Field format	No. of occurrences at header level	No. of occurrences at item level
H1, H3, H4, H5, I1 C&F and I1 B&E	Code: a2 + Amount: n..16,2	99x	99x

Declaration Category I1 C&F:

This data element is only required on a simplified declaration where a claim to a tariff quota is being made on the simplified declaration.

Declaration category H4

Additions and Deductions must be completed for importations to Inward Processing when the declarant opts to use the Article 86 (3) customs debt rules as laid down in EU Reg. No. 952/2013. In such cases Additional Procedure Code F44 should be declared in DE 1/11 and GEN86 completed in DE 2/2 (Additional Information). Please refer to Appendix 1: DE 1/10: Requested and Previous Procedure Codes and Appendix 2A: DE 1/11: Additional Procedure Codes: Union Codes for more details.

Additional Procedure Code (DE 1/11) Codes E01, E02 or 1SV:

This data element must not be completed for goods which have been entered under Simplified Procedure Value (SPV) or Standard Import Value (SIV). It cannot therefore be used in conjunction with Additional Procedure Code E01, E02 or 1SV in DE 1/11. (See Appendix 2A: DE 1/11: Additional Procedure Codes: Union Codes for details.)

All Declaration Categories:

This data element may be completed at header or item level, dependent on the particular type of addition or deduction concerned (see Appendix 10: DE 4/9: Additions and Deductions Codes for details).

Additions and deductions should only be declared at header level where they apply to all good items on the customs declaration.

Each addition or deduction code can only be declared once at header level. The same addition or deduction code cannot then be declared at item level as well.

If a specific addition or deduction is being declared at item level, that addition or deduction may only be declared once per item.

All additions or deductions must be declared in the currency in which the charge (addition or deduction) was invoiced.

This data element is made up of two components:

First Component: Additions and Deductions code (a2)

For each type of addition or deduction, enter the relevant code from Appendix 10: DE 4/9: Additions and Deductions Codes.

Second Component: Amount (n..16,2)

For each addition or deduction declared in the first component, enter the corresponding amount to be included in or deducted from the item price.

This amount should be declared as either:

• A monetary amount (with the relevant currency code), declared in the same currency in which the addition/deduction is invoiced or
• A percentage adjustment given to 2 decimal places

Where the customs value of the goods in question cannot be determined under method 1 (Article 70 of the Code), the declarant shall provide the customs authorities any additional information necessary for the purposes of determining the customs value.

Notes:

Where delivery terms are declared in DE 4/1 that require an addition or deduction to the customs value, the corresponding addition or deduction code must be declared in DE 4/9 to prevent the declaration being rejected. For example, delivery terms EXW would require, as a minimum a freight charge to be declared as an addition in DE 4/9.

Up to 99 instances of this data element may be declared at header and item level.

Wherever a monetary amount is declared, a currency code must also be provided for that same data element, for example USD500.

The currency declared must relate to each specific monetary amount being declared.

For example:

• Goods are invoiced in US dollars, the currency declared in DE 4/14 (item price) would therefore be USD (if DE 4/11 Total Amount Invoiced is declared then the currency would also have to be USD, because it must always be the same as the currency code in DE 4/14)
• Freight charges are invoiced in Euros, the currency declared in DE 4/9 for freight costs would therefore be EUR
• Statistical value must be declared in Sterling, therefore the currency declared in DE 8/6 would be GBP

Please refer to Appendix 11: DE 4/10: Currency Codes for the list of codes to be used for each currency accepted by CDS.

When using Delivery Term DDP, see DE 4/14 Item Price completion instructions for further guidance.

Freight Apportionment

For multi-item declarations CDS divides any freight charges between the items in proportion to their value or gross mass according to the declarant’s choice.

Codes for apportionment by gross mass and value must not be mixed on a declaration. For instance, if a declaration includes any of the codes AP, AR, AV, BA or BR then it must not include any of the codes AQ, AS, AW, BS or BU.

When using codes BS and BU on a multi-item declaration, the deduction must not reduce the value of any item to zero or a negative amount.

In these cases, the freight charges must instead be apportioned by value rather than weight using the code BA or BR as appropriate.

Freight charges will be apportioned by value for codes:

• AP
• AR
• AV
• BA
• BR

Freight charges will be apportioned by gross mass for codes -

• AQ
• AS
• AW
• BS
• BU

Air Transport Costs (Codes AR, AS, BR and BS)

Codes AR, AS, BR or BS must only be used when an Airport of Loading code has been declared in DE 5/21 and an adjustment is being made to the customs value for the freight charges relating to the section of the flight which is considered to be within the EU. Only one of the codes AR, AS, BR or BS can be used on a declaration.

Enter those charges relating to the air transport of the goods which represent the freight charges only. Do not include any items such as handling charges or agency fees.

CDS will adjust the air transport costs using set percentages as per Appendix 15A: DE 5/21: Foreign Airport Zones and Percentages, as part of the calculation of the customs value.

Any other freight charges, such as transport from the exporter’s premises to the airport, should be declared separately using the appropriate code from the list in Appendix 10: DE 4/9: Additions and Deductions Codes. All freight charges to be added or deducted must be declared in the currency shown on the air waybill.

Transhipments:

For goods transhipped via another EU airport, DE 5/21 (Airport of Loading) must still be completed with the code for the third country airport from which the goods were dispatched to the EU.

The adjustments for flights within the EU use standard percentages irrespective of the destination airport so you will not be disadvantaged.

Any separate transport charges from the transhipment airport within the EU to the final destination must be declared using the appropriate code AV or AW.

Transport costs, loading and handling charges up to the place of introduction in the European Union (Codes AP & AQ)

These codes should not to be completed when freight charges have been included in DE 4/11 and DE 4/14.

If this data element is completed CDS will include the charges in the calculation of the customs and other values.

Enter the amount of the transport costs, loading and handling charges to no more than 2 decimal places.

Costs of transport after arrival at the place of introduction (Codes AV, AW, BA and AU)

For goods imported by surface transport (land or sea), if the values declared in DE 4/11 and 4/14 include the cost of transport within the EU, these should be declared against code BA or BU and will be deducted from the value for customs duty.

CDS calculates the value for VAT by adding any duties, levies or additional costs to be included in the VAT value, to the value declared in DE 4/14.

Codes AV or AW must only be used when there are any additional costs, not included in DE 4/14 Item Price, which need to be added to arrive at the value for VAT, for example freight charges covering transport within the EU (see Working out the customs value of your imported goods and Paying VAT on imports from outside the UK to Great Britain and from outside the EU to Northern Ireland).

Valuation Simplification Authorisations (Codes AN, AO, BG and BK)

When using codes AN, AO, BG or BK to declare an addition or deduction based on a decision granted in accordance with Article 71 of the EU Reg. No. 2015/2446, the following must also be declared:

In DE 2/3 (Document Codes):

Document Code	Document Identifier: Country Code	Document Identifier: Authorisation Type Code	Document Identifier: authorisation number
C504	e.g., GB	CVA	Enter the valuation simplification authorisation number

In DE 3/39 (Holder of the Authorisation):

Authorisation Type	Authorisation Type Code	Authorisation Identifier
Valuation Simplification	CVA	Enter the EORI of the authorisation holder

Please note that these codes must not be used on supplementary declarations (Additional Declaration Types Y or Z declared in DE 1/2).

Only one of the codes AN, AO, BG or BK can be used on a declaration.

Percentage Adjustments

When using codes AC, AX, AZ, AM, AO, BL, BF, BK or BI, CDS will apply the declared % adjustment to the item price declared in DE 4/14. If the % adjustment should be applied to any other additions or deductions or if the % adjustment does not apply to the full amount declared in DE 4/14, then the declarant will need to calculate the amount manually and declare the monetary adjustment under the appropriate corresponding code, AB, AF, AH, AI, AN, BD, BM, BG or BH.

If making a manual calculation of the addition or deduction, then a work sheet showing the calculations must be held and made available to Customs on request. Document Code 9WKS must be declared in DE 2/3 (Document Codes).

DE 4/10 Invoice Currency (Box 22: Invoice Currency and Total Amount Invoiced)

DE 4/10 (invoice currency) is not declared to CDS as a data element in its own right.

Wherever a monetary amount is declared, a currency code must also be provided for that same data element, for example USD500 in DE 4/14 (Item price).

The currency declared must relate to each specific monetary amount being declared.

For example:

• Goods are invoiced in US dollars, the currency declared in DE 4/14 (item price) would therefore be USD
• Freight charges are invoiced in Euros, the currency declared in DE 4/9 for freight costs would therefore be EUR
• Statistical value must be declared in Sterling, therefore the currency declared in DE 8/6 would be GBP

Please refer to Appendix 11: DE 4/10: Currency Codes for the list of codes to be used for each currency accepted by CDS.

DE 4/11 Total Amount Invoiced (Box 22: Invoice Currency and Total Amount Invoiced)

Declaration Categories	Field format	No. of occurrences at header level	No. of occurrences at item level
H1, H3, H4, H5, I1 C&F and I1 B&E	n..16,2	1x	NA

Additional Procedure Code (DE 1/11) Codes E01, E02 or 1SV:

This data element must not be completed for goods which have been entered under Simplified Procedure Value (SPV) or Standard Import Value (SIV). It cannot therefore be used in conjunction with Additional Procedure Code E01, E02 or 1SV in DE 1/11. (See Appendix 2: DE 1/11: Additional Procedure Codes for details.)

All Declaration Categories:

Completion of this data element is optional and may be left blank.

When this data element is completed, it must correspond to the sum of the item price/ amount for all items (DE 4/14 Item Price/ Amount).

Enter the total invoiced price/ amount for all goods declared in the declaration, expressed in the currency unit declared in DE 4/14 (Item price).

Enter either:

• The total invoice price (or the total adjusted invoice price (see DE 4/14 Item Price/ Amount), or;
• The total customs value of all goods items on the declaration.

Notes:

Wherever a monetary amount is declared, a currency code must also be provided for that same data element, for example USD500 in DE 4/14 (Item price).

The currency declared must relate to each specific monetary amount being declared.

For example:

• Goods are invoiced in US dollars, the currency declared in DE 4/14 (item price) would therefore be USD (if DE 4/11 Total Amount Invoiced is declared then the currency would also have to be USD, because it must always be the same as the currency code in DE 4/14)
• Freight charges are invoiced in Euros, the currency declared in DE 4/9 for freight costs would therefore be EUR
• Statistical value must be declared in Sterling, therefore the currency declared in DE 8/6 would be GBP

Please refer to Appendix 11: DE 4/10: Currency Codes for the list of codes to be used for each currency accepted by CDS.

Any decimal places declared (up to a maximum of 2 places) must be deducted from the total number of characters used in the data element. For example, if 2 decimal places are used, then only 14 whole numbers may be used in front of the decimal place.

CDS converts foreign currency amounts into Sterling using stored rates of exchange. The rate of exchange used for this purpose is the rate in force on the day the declaration is accepted.

Rates of exchange for most foreign currencies used for customs purposes are published by HM Revenue and Customs (HMRC) monthly and apply from midnight on the last day of the month for use during the following month. You can read about rates of exchange to be used for customs purposes, including:

• monthly currency exchange rates
• average currency exchange rates
• spot currency exchange rates

Where the goods are invoiced in multiple currencies, please follow the instructions below.

Multiple Invoice Currencies:

Where the goods have been invoiced in more than one currency, the invoice value must be converted and entered in Sterling (GBP).

Where the goods have been invoiced in more than one currency Document Code ‘9WKS’ must be declared in DE 2/3 (Document Codes). A copy of the worksheet or valuation declaration showing how the conversion was made, must be held and made available to Customs on request.

Fixed Rates of Exchange:

Where a fixed rate of exchange is stipulated in the contract of sale and is being used:

• Enter the fixed rate of exchange used for the currency conversion, for evidence purposes in DE 4/15 (Fixed Rate of Exchange)
• Where declared, enter the Total Invoice Amount (DE 4/11) in Sterling (GBP) and
• The item price/ amount (DE 4/14) in Sterling (GBP).

Where a fixed rate of exchange is applied, Document Code ‘9WKS’ must be declared in DE 2/3 (Document Codes). A copy of the worksheet or valuation declaration showing how the conversion was made, must be held and made available to Customs on request.

Evidence to support the use of fixed rates of exchange must be held and made available to Customs on request.

Delivery Terms DDP (Delivered Duty Paid)

When delivery terms DDP is declared in DE 4/1, any amounts included in the invoice value which represent import duties or other charges payable in the UK for reason of the import or sale of the goods, must be deducted so that these are excluded from the total amount invoiced declared in DE 4/11. Document code 9WKS must be included for the worksheet showing how the declared value has been arrived at.

When DDP is used with consignments which are not anticipated to incur UK import duties but the seller has undertaken to reimburse the buyer for any duties which are charged, no deduction should be made. If duty is charged and the seller reimburses the buyer for this amount, then an application can be submitted for a post clearance adjustment.

DE 4/13 Valuation Indicator (No Previous Reference)

Declaration Categories	Field format	No. of occurrences at header level	No. of occurrences at item level
H1, H4 & H5	an4	NA	1x

Declaration Category H4:

Valuation Indicator must be completed for importations to Inward Processing when the declarant opts to use the Article 86 (3) customs debt rules as laid down in EU Reg. No. 952/2013. In such cases Additional Procedure Code F44 should be declared in DE 1/11 and GEN86 completed in DE 2/2 (Additional Information). Please refer to Appendix 1: DE 1/10: Requested and Previous Procedure Codes and Appendix 2A: DE 1/11: Additional Procedure Codes: Union Codes for more details.

Additional Procedure Code (DE 1/11) Codes E01, E02 or 1SV:

This data element must not be completed for goods which have been entered under Simplified Procedure Value (SPV) or Standard Import Value (SIV). It cannot therefore be used in conjunction with Additional Procedure Code E01, E02 or 1SV in DE 1/11. (See Appendix 2A: DE 1/11: Additional Procedure Codes: Union Codes for details.)

All Declaration Categories:

This data element should only be completed when valuation method 1 is used. In all other instances it should be left blank.

Using the relevant codes, enter the combination of indicators required to declare whether the value of the goods is affected by specific factors.

The code comprises four digits, each of which being either a ‘0’ or a ‘1’:

• Enter a ‘1’ if the indicator affects the customs value.
• Enter a ‘0’ if the indicator does not affect the customs value.

Each ‘1’ or ‘0’ digit reflects whether or not a valuation indicator has an impact on the Customs Value of the goods concerned (for example, they affect the item price). These digits are directly related to the terms under which valuation method 1 can be used. If any of the 4-digits is ‘1’, then the consignment does not comply with the conditions for using valuation method 1, and an alternative valuation method must be used instead. The only acceptable valuation indicator when using valuation method 1, is 0000.

For all 4-digits, enter code:

• 1: where there is an effect
• 0: where there is no effect.

First digit:	A price influence as a result of a Party Relationship between the buyer and seller.
Second digit:	Restrictions as to the disposal or use of the goods by the buyer in accordance with Article 70(3)(a) of the Code.
Third digit:	The sale or price is subject to some condition or consideration in accordance with Article 70(3)(b) of the Code.
Fourth digit:	The sale is subject to an arrangement under which part of the proceeds of any subsequent resale, disposal or use accrues directly or indirectly to the seller.

Notes

If the consignment value does not exceed £20,000, and there is no evidence to suggest that the consignment does not comply with the conditions of using valuation method 1, then the declarant can assume that valuation method 1 is applicable and valuation indicator 0000 used.

For consignments valued in excess of £20,000 which are declared with valuation method 1, declarants will be expected to retain evidence that they have confirmed the consignment complies with the conditions of using valuation method 1. Other than in the case of self-representation, this evidence could include an:

• instruction from the importer to declare the goods using valuation method 1
• email from the importer confirming their consignment complies with the terms of using valuation method 1
• appropriately worded form with a tick box completed to indicate valuation method 1 is to be used

DE 4/14 Item Price/ Amount (Box 42: Item Price)

Declaration Categories	Field format	No. of occurrences at header level	No. of occurrences at item level
H1, H3, H4, H5, I1 C&F and I1 B&E	n..16,2	NA	1x

Declaration Category I1 C&F:

This data element is only required on a simplified declaration where:

• Controlled goods are being entered on a simplified declaration or
• A claim to a tariff quota is being made on the simplified declaration.

Valuation method 4:

This data element must not be completed for goods which have been entered under Simplified Procedure Value (SPV) or Standard Import Value (SIV). It cannot therefore be used in conjunction with Additional Procedure Code E01, E02 or 1SV in DE 1/11. (See Appendix 2A: DE 1/11: Additional Procedure Codes: Union Codes for details).

When the value is to be determined by the selling price after import, or where evidence to support to sale of equivalent goods is not available at the time of import, a provisional value must be declared in DE 4/14 and Additional procedure Code 1FV must be declared in DE 1/11. Document code 9WKS must be declared in DE 2/3 for the worksheet used to calculate the provisional value, which must be based on a realistic estimate of the expected selling price. All charges due will be taken on deposit and will be subject to post-clearance adjustment once the selling price has been established.

When the value is to be determined by the selling price of similar/identical goods, and supporting evidence is available at the time of import, a final value must be declared in DE 4/14 and none of the valuation specific Additional Procedure Codes (E01, E02, 1SV or 1FV) declared in DE 1/11. Document code 9WKS must be declared in DE 2/3 for the worksheet used to calculate the value, and appropriate evidence must be held to prove the details of the previous sale. The value declared in this case will be considered the final value and charges will be collected outright based on this value.

All Declaration Categories:

Enter the item invoice price/amount for the goods described in the relevant DE 6/8 (Description of Goods) and the currency used to invoice the goods.

Please refer to Appendix 11: DE 4/10: Currency Codes for the list of codes to be used for each currency accepted by CDS.

The item price must be the invoice price for each goods item, excluding any additions which need to be declared under DE 4/9, but including any amounts which are to be deducted under DE 4/9.

• Where Valuation the invoice price per item must be adjusted to include any addition or deduction allowable from a purchase price which is not shown in another data element (for example, not included in DE 4/9 (Additions and Deductions).

The item value must be calculated manually and the net amount entered in this data element (evidence to support any addition/ deduction is to be provided on request.

Code 9WKS must be declared in DE 2/3 (Document Codes) to support the valuation calculation.

Customs value

The customs value of goods is defined in Working out the customs value of your imported goods.

It must be declared when:

• The valuation method used to determine the customs value is Method 2, 3, 4 without Additional procedure codes E01, E02, 1SV or 1FV or 5;
• The customs value using Method 4 with Additional Procedure Code 1FV is used for security purposes;
• The declaration is a Simplified Declaration for controlled goods on which a full licensing declaration at the border is required.

When importers or agents/ representatives use their own valuation methods the customs value must also be declared in this data element.

When Additional Procedure Codes (DE 1/11) E01, E02 or 1SV are used this data element must be left blank.

Notes:

Wherever a monetary amount is declared, a currency code must also be provided for that same data element, for example USD500 in DE 4/14 (Item price).

The currency declared must relate to each specific monetary amount being declared.

For example:

• Goods are invoiced in US dollars, the currency declared in DE 4/14 (item price) would therefore be USD (if DE 4/11 Total Amount Invoiced is declared then the currency would also have to be USD, because it must always be the same as the currency code in DE 4/14)
• Freight charges are invoiced in Euros, the currency declared in DE 4/9 for freight costs would therefore be EUR
• Statistical value must be declared in Sterling, therefore the currency declared in DE 8/6 would be GBP

Any decimal places declared (up to a maximum of 2 places) must be deducted from the total number of characters used in the data element. For example, if 2 decimal places are used, then only 14 whole numbers may be used in front of the decimal place.

The sum of the amount filled in for DE 4/14 (Item price/ amount) of all items in a customs declaration must be equal to the total amount filled in for DE 4/11 (Total Amount Invoiced) where declared.

The CDS system will convert any amounts declared in foreign currencies to Sterling, using the rate of exchange current at the time the declaration is accepted by customs. If the current rate is not being used (for example because a fixed rate has been stipulated in the contract for sale of the goods or if the goods have been invoiced in more than one currency (see DE 4/11 Total Amount Invoiced) the amount shown in this data element must be in Sterling.

Multiple Invoice Currencies:

Where the goods have been invoiced in more than one currency, the invoice value must be converted and entered in Sterling (GBP).

Where the goods have been invoiced in more than one currency Document Code ‘9WKS’ must be declared in DE 2/3 (Document Codes). A copy of the worksheet or valuation declaration showing how the conversion was made, must be held and made available to Customs on request.

Fixed Rates of Exchange:

Where a fixed rate of exchange is stipulated in the contract of sale and is being used:

• Enter the fixed rate of exchange used for the currency conversion, for evidence purposes in DE 4/15 (Fixed Rate of Exchange)
• Where declared, enter the Total Invoice Amount (DE 4/11) in Sterling (GBP) and
• The item price/ amount (DE 4/14) in Sterling (GBP).

Where a fixed rate of exchange is applied, Document Code ‘9WKS’ must be declared in DE 2/3 (Document Codes). A copy of the worksheet or valuation declaration showing how the conversion was made, must be held and made available to Customs on request.

Evidence to support the use of fixed rates of exchange must be held and made available to Customs on request.

Delivery Terms DDP (Delivered Duty Paid)

When delivery terms DDP is declared in DE 4/1, any amounts included in the invoice value which represent import duties or other charges payable in the UK for reason of the import or sale of the goods, must be deducted so that these are excluded from the item price declared in DE 4/14. Document code 9WKS must be included for the worksheet showing how the declared item price has been arrived at.

When DDP is used with consignments which are not anticipated to incur UK import duties but the seller has undertaken to reimburse the buyer for any duties which are charged, no deduction should be made. If duty is charged and the seller reimburses the buyer for this amount, then an application can be submitted for a post clearance adjustment.

DE 4/15 Exchange Rate — Fixed in advance by contract (Box 23: Exchange Rate)

Declaration Categories	Field format	No. of occurrences at header level	No. of occurrences at item level
H1, H3, H4 & H5	n..12,5	1x	NA

Declaration Category H4:

Where applicable, the Fixed Rate of Exchange must be completed for importations to Inward Processing when the declarant opts to use the Article 86 (3) customs debt rules as laid down in EU Reg. No. 952/2013. In such cases Additional Procedure Code F44 should be declared in DE 1/11 and GEN86 completed in DE 2/2 (Additional Information). Please refer to Appendix 1: DE 1/10: Requested and Previous Procedure Codes and Appendix 2A: DE 1/11: Additional Procedure Codes: Union Codes for more details.

All Declaration Categories:

This data element contains the rate of exchange fixed in advance by a contract between the parties concerned.

Where a fixed rate of exchange is stipulated in the contract of sale and is being used:

• Enter the fixed rate of exchange used for the currency conversion, for evidence purposes in DE 4/15 (Fixed Rate of Exchange)
• Where declared, enter the Total Invoice Amount (DE 4/11) in Sterling (GBP) and
• The item price/ amount (DE 4/14) in Sterling (GBP).

Where a fixed rate of exchange is applied, Document Code ‘9WKS’ must be declared in DE 2/3 (Document Codes). A copy of the worksheet or valuation declaration showing how the conversion was made, must be held and made available to Customs on request.

Evidence to support the use of fixed rates of exchange must be held and made available to Customs on request.

Notes:

Any decimal places declared (up to a maximum of 5 places) must be deducted from the total number of characters used in the data element. For example, if 5 decimal places are used, then only 7 whole numbers may be used in front of the decimal place.

The exchange rate declared in DE 5/15 will not be used in any of the calculations made by CDS so it is imperative that any adjustment is made in the manual calculations.

DE 4/16 Valuation method (Box 43: Valuation Method)

Declaration Categories	Field format	No. of occurrences at header level	No. of occurrences at item level
H1, H3, H4, H5, I1 C&F and I1 B&E	n1	NA	1x

Declaration Category I1 C&F:

This data element is only required on a simplified declaration where a claim to a tariff quota is being made on the simplified declaration.

Declaration Category H4:

Valuation Method must be completed for importations to Inward Processing when the declarant opts to use the Article 86 (3) customs debt rules as laid down in EU Reg. No. 952/2013. In such cases Additional Procedure Code F44 should be declared in DE 1/11 and GEN86 completed in DE 2/2 (Additional Information). Please refer to Appendix 1: DE 1/10: Requested and Previous Procedure Codes and Appendix 2A: DE 1/11: Additional Procedure Codes: Union Codes for more details.

All Declaration Categories:

This data element must be completed for all items on the declaration to indicate the valuation method to be used to calculate the value for Customs Duty.

Enter the appropriate valuation method code in this data element and declare the document (and relevant status code) in DE 2/3 Document Code from the table below which supports the valuation method.

See Appendix 5: DE 2/3: Documents and Other Reference Codes for more details on the completion rules for the relevant document code.

Code	Valuation Method	Associated Document Code (DE 2/3)
1	Valuation Method 1 — Transaction value	N935 or N325 N934 if instructed to complete a form DV1 by Customs, (and, if appropriate, C602 for any continuation sheet) otherwise not applicable
2	Valuation Method 2 — Transaction value of identical goods	N935 and the reference number of the invoice for the identical goods which is being used as the basis for the declared value N934 if instructed to complete a form DV1 by Customs, (and, if appropriate, C602 for any continuation sheet) otherwise not applicable
3	Valuation Method 3 — Transaction value of similar goods	N935 and the reference number of the invoice for the similar goods which is being used as the basis for the declared value N934 if instructed to complete a form DV1 by Customs, (and, if appropriate, C602 for any continuation sheet) otherwise not applicable
4	Valuation Method 4 — The Deductive Method	9WKS with document status code AC for the worksheet demonstrating how the declared value has been determined. Not required if declaring E01, E02 or 1SV N934 if instructed to complete a form DV1 by Customs, (and, if appropriate, C602 for any continuation sheet) otherwise not applicable
5	Valuation Method 5 — The Computed Value Method	9WKS with document status code AC for the worksheet demonstrating how the declared value has been determined N934 if instructed to complete a form DV1 by Customs, (and, if appropriate, C602 for any continuation sheet) otherwise not applicable
6	Valuation Method 6 — The ‘Fall-back’ Method	9WKS with document status code AC for the worksheet demonstrating how the declared value has been determined N934 if instructed to complete a form DV1 by Customs, (and, if appropriate, C602 for any continuation sheet) otherwise not applicable

Note: if the declared value is based on a proforma invoice and the final invoice value differs from the proforma invoice value, the declarant will need to request a post clearance adjustment.

Notes:

Simplified Procedure Value (SPV) is now declared using an Additional Procedure Code E01 (EU or 1SV (GB) in DE 1/11 (see Appendix 2A: DE 1/11: Additional Procedure Codes: Union Codes for details) and Valuation Method Code ‘4’ should be declared in this field.

Declarations using Standard Import Value (SIV), DE 1/11 code E02, should also use valuation method code 4.

Guidance on Valuation methods can be found at: Working out the customs value of your imported goods.

If the consignment value does not exceed £20,000, and there is no evidence to suggest that the consignment does not comply with the conditions of using valuation method 1, then the declarant can assume that valuation method 1 is applicable.

For consignments valued in excess of £20,000 which are declared with valuation method 1, declarants will be expected to retain evidence that they have confirmed the consignment complies with the conditions of using valuation method 1. Other than in the case of self-representation, this evidence could include an:

• instruction from the importer to declare the goods using valuation method 1
• email from the importer confirming their consignment complies with the terms of using valuation method 1
• appropriately worded form with a tick box completed to indicate valuation method 1 is to be used

DE 4/17 Preference (Box 36: Preference)

Declaration Categories	Field format	No. of occurrences at header level	No. of occurrences at item level
H1, H2, H3, H4, H5, I1 C&F and I1 B&E	n3 (n1+n2)	NA	1x

Declaration Category H2:

DE 4/17 may be left blank for goods entered to a customs warehouse.

However, where a claim to preferential origin status is being reserved at the time of entry to the customs warehouse, the intended preference claim must be indicated on the entry to warehousing through the use of AI statement code WHSRP in DE 2/2 (see Appendix 4: DE 2/2: Additional Information (AI) Statement Codes for details).

DE 4/17, 5/16 and 5/15 (where appropriate) must also be completed in these instances.

Declaration Category I1 C&F:

The Preference Code is only required on the simplified declaration where controlled goods or a claim to a tariff quota is being made on the basis of the simplified declaration.

Declaration Category I1 B&E:

Only preference codes 100 and 118 may be declared in DE 4/17 when using a Declaration Category I1 B and/or E data set.

All Declaration Categories:

The completion of DE 4/17 is mandatory for all imports where the goods are:

• Entering a free circulation regime (including end use) or
• Where a claim to tariff preference or quotas is established upon entry to the customs procedure.

The 3-digit code indicates whether a reduction in, or relief from, import duty applies. This includes specific duties and other equivalent charges applicable to Common Agricultural Policy (CAP) goods. A definitive list of the combinations of these digits and their usage is provided in Appendix 12: DE 4/17: Preference Codes.

Northern Ireland Preference Mismatch

For goods imported into Northern Ireland and declared with AI code NIIMP, the declaration will be validated against both the UK Integrated Online Tariff and the Northern Ireland Online Tariff. In a limited number of cases the preference code requirements will not match in both tariffs. In such cases DE 4/17 should be completed with the preference code required by the UK Integrated Online Tariff. The preference code for the Northern Ireland Online Tariff should be declared in the DE 2/2 free text field against Additional Information code EUPRF. Validation against the Northern Ireland Online Tariff will treat this preference code as if it had been completed in DE 4/17.

For claims to quota on Northern Ireland declarations, DE 4/17 must be completed with the preference code appropriate to the UK Integrated Online Tariff quota being claimed. AI code EUPRF is not required for items claiming quota.

DE 4/18 Value (No Previous Reference)

Declaration Categories	Field format	No. of occurrences at header level	No. of occurrences at item level
H7	n…16,2	N/A	1x

All Declaration Categories:

Enter the intrinsic value of the goods in GBP (Sterling).

Notes: The intrinsic value of the goods should not include any values that are not specific to the actual goods item, for example freight/postage/shipping costs and insurance.

Where multiple products, being sent to a single recipient, are being grouped and declared as a single goods item on the declaration, the intrinsic value of all the goods must not exceed £135.

Wherever a monetary amount is declared, a currency code must also be provided for that same data element. The currency declared must relate to each specific monetary amount being declared.

Any decimal places declared (up to a maximum of 2 places) must be deducted from the total number of characters used in the data element. For example, if 2 decimal places are used, then only 14 whole numbers may be used in front of the decimal place.

DE 4/19 Transport costs to the final destination (No Previous Reference)

Declaration Categories	Field format	No. of occurrences at header level	No. of occurrences at item level
H7	n…16,2	N/A	1x

All Declaration Categories:

Enter the transport costs up to the place of final destination. This must be declared using the currency in which the transport costs are being charged.

Notes:

The currency used to declare the transport costs must be the currency in which the transport costs are charged and not the currency of any invoices for the goods.

Wherever a monetary amount is declared, a currency code must also be provided for that same data element. The currency declared must relate to each specific monetary amount being declared.

Any decimal places declared (up to a maximum of 2 places) must be deducted from the total number of characters used in the data element. For example, if 2 decimal places are used, then only 14 whole numbers may be used in front of the decimal place.