Guidance

COLLECT guides for schools and local authorities

Guides for schools and local authorities submitting data using COLLECT.

• From: Department for Education
• Published: 22 December 2016
• Last updated: 31 October 2023
  Show all updates

  1. 31 October 2023

     Updated the 'COLLECT Matching and reconciliation guidance for academies and free schools' and 'COLLECT Matching and reconciliation guidance for local authorities' for the school workforce census 2023.

  2. 4 November 2021

     Updated 'COLLECT matching and reconciliation guidance for academies and free schools' and 'COLLECT matching and reconciliation guidance for local authorities' for the school workforce census 2021.

  3. 23 September 2020

     Added 'COLLECT matching and reconciliation guidance for academies and free schools 2020' and 'COLLECT matching and reconciliation guidance for local authorities 2020'.

  4. 11 October 2019

     'COLLECT matching and reconciliation guidance for local authorities' and 'COLLECT matching and reconciliation guidance for academies and free schools' updated.

  5. 26 July 2019

     'COLLECT guide for local authorities' and 'COLLECT guide for schools' updated.

  6. 17 October 2018

     Replaced 'COLLECT matching and reconciliation guidance for local authorities' and 'COLLECT matching and reconciliation guidance for academies and free schools' with updated documents.

  7. 16 November 2017

     Added video guide.

  8. 19 October 2017

     Added 2 matching and reconciliation documents (for school workforce census).

  9. 22 December 2016

     First published.

Applies to England

Documents

COLLECT guide for local authorities

Ref: DFE-00359-2016

PDF, 3.01 MB, 41 pages

COLLECT guide for schools

Ref: DFE-00360-2016

PDF, 2.03 MB, 27 pages

COLLECT matching and reconciliation: guidance for local authorities

PDF, 1.85 MB, 23 pages

COLLECT matching and reconciliation: guidance for academies and free schools

PDF, 1.94 MB, 21 pages

Details

These guides will help schools and local authorities complete and submit data using COLLECT (Collections Online - Learners, Education, Children and Teachers).

COLLECT is the Department for Education’s centralised data collection and management system.

The guides include information on:

• accessing COLLECT
• uploading and submitting data
• error queries
• matching and reconciliation (school workforce census only)

Video guide to COLLECT

Generic COLLECT Guide