Guidance

Combatting Hate Against Muslims: privacy notice

Published 2 April 2025

Applies to England

© Crown copyright 2025

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This publication is available at https://www.gov.uk/government/publications/combatting-hate-against-muslims-fund-prospectus/combatting-hate-against-muslims-privacy-notice

This privacy notice explains your rights and gives you the information you are entitled to under UK data protection legislation.

The identity of the data controller and contact details of our data protection officer  

MHCLG is the data controller. The Data Protection Officer can be contacted at dataprotection@communities.gov.uk.

What personal data we are collecting and why  

Your personal data is being collected as an essential part of the Combatting Hatred Against Muslims competitive grant bidding process, so that we can contact you regarding your bid and for monitoring purposes. We may also use it to contact you about matters specific to the Fund.

The following personal data is being collected for this purpose: your name, address and any other contents of your application that could be used to identify you personally.

We may also undertake checks to verify the information provided in your bid, and may carry out financial, adverse publicity, and other due diligence checks for matters of reputational concern regarding the organisations named in your bid. This may result in the processing of personal data obtained from publicly available sources relating to the senior leadership or senior spokespeople of those organisations.

Lawful basis for processing the data 

The data protection legislation sets out when we are lawfully allowed to process your data. The lawful basis that applies to this processing is Article 6 (1) (e) of the UK GDPR; that processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; data being processed belongs to business contacts processed during the routine course of business of a government department.

Sharing your personal data

As part of the process of selecting and monitoring the Combatting Hate Against Muslims competitive grant, MHCLG may share your personal data with relevant government departments including:

  • HM Treasury (HMT)
  • Department for Digital, Culture, Media and Sport (DCMS)
  • Cabinet Office
  • Home Office
  • Department for Education
  • Department for Science, Information and Technology

How long we will keep your personal data

If your bid is successful, your personal data will be held for up to seven years from the closure of the bidding process which is currently estimated to be June 2032. As part of the monitoring process, we will contact you regularly to ensure our records are up to date.

Should your bid be unsuccessful, your personal data will be held for up to 6 months.

Your rights

The data we are collecting is your personal data, and you have rights that affect what happens to it. You have the right to:

  • know that we are using your personal data
  • see what data we have about you
  • ask to have your data corrected, and to ask how we check the information we hold is accurate
  • complain to the ICO

In some circumstances you may also have the right to withdraw your consent to us having or using your data, to have all data about you deleted, or to object to particularly types of use of your data. We will tell you when these rights apply.

Sending data overseas

Your personal data will not be sent overseas.

Automated decision making

We will not use your data for any automated decision making.

Storage, security and data management

Your personal data will be stored in a secure government IT system. Where data is shared with third parties, as set out in Sharing your personal data, we require third parties to respect the security of your data and to treat it in accordance with the law. All third parties are required to take appropriate security measures to protect your personal information in line with our policies.

Complaints and more information

When we ask you for information, we will keep to the law, including the Data Protection Act 2018 and UK General Data Protection Regulation.

If you are unhappy with the way the Department has acted, you can make a complaint.

If you want to make a Subject Access Request, another request in relation to your rights, or If you are not happy with how we are using your personal data, you should first contact dataprotection@communities.gov.uk

If you are still not happy, or for independent advice about data protection, privacy and data sharing, you can contact:

The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113 or 01625 545 745
https://ico.org.uk/

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