Corporate report

Environment Agency corporate scorecard quarter two 2018 to 2019

Published 21 February 2019

The Environment Agency corporate scorecard shows a high level overview of our performance against our environmental and business aims.

The scorecard is reported every 3 months to executive directors and the board within the Environment Agency. Our Corporate Scorecard enables us to monitor how well we are achieving our stated aims as set out in the Environment Agency Action plan. It is also shared with the Department for environment, food and rural affairs (Defra), and is published here. Our corporate scorecard measures also contribute towards the wider Defra single departmental plan.

1. Corporate scorecard summary page

We use a red amber green system to see at a glance how we are performing. Green means we are performing at or above the target(s) set, amber means we are falling slightly short of the target and red means there is improvements to be made.

This table shows the red, amber green scores for the 12 measures plus the actual and target figures.

1.1 Protecting and improving the environment

Measure title	Units	Q2 Year to date actual	Q2 Year to date target	Year end target	Q2 year to date status	Forecast
The water environment is healthier (Defra)	Kilometres	1,213	1,345	2,000	Green	Green
We protect people, the environment and wildlife by reducing serious pollution incidents (Defra)	Number of incidents in the last 12 months	492	400	400	Red	Red
We create new habitats (Defra)	Hectares created	Reports in Q4	Reports in Q4	410 Hectares	Reports in Q4	Red
We reduce the number of high risk illegal waste sites (Defra)	Number of high waste sites	260	240	196	Amber	Red
We reduce reduce the risk of flooding for more households (Defra)	Number of households better protected	147,634	147,000	185,00	Green	Green
We maintain our flood and costal risk management assets at or above the target condition (Defra)	% of high risk assets at target condition	96.9%	97.5%	97.5%	Amber	Green
We have a first class incident response capability - number of staff trained and ready to respond to incidents (Defra)	Number of people	6,507	6,500	6,500	Green	Green
We successfully influence planning decisions by local authorities	% decision notices successfully influenced	97.1%	97.0%	97.0%	Green	Green

1.2 Outstanding organisation

Measure title	Units	Q2 Year to date actual	Q2 Year to date target	Year end target	Q2 year to date status	Forecast
We manage our money efficiently	% spend on budget	99%	100%	100%	Green	Green
We reduce our carbon footprint	Tonnes of carbon dioxide	10,719	13,333	32,000	Green	Green
we have a diverse workforce: a) The proportion of our staff are from black, Asian and minority ethnic (BAME)	% of workforce	4.0%	14%	14%	Red	Red
we have a diverse workforce: b) The proportion of our executive managers who are female	% of executive manager workforce	34%	50%	50%	Red	Red
We provide a safe place to work	LTI frequency rate per 100,000 hours	0.16	0.11	0.11	Red	Amber

Key: (DEFRA) this measure is reported to Defra on the Defra scorecard

2. The water environment is healthier

Q2 Status	Q2 actual (km)	Q2 target	Year end forecast	Year end target (km)
Green	1,213	1,345	Green	2,000

We have worked with partners to enhance 169km of the water environment in the last three months. This takes the total so far this financial year to 1,213km against an ambitious target of 2,000km. That’s 4,483km enhanced since January 2016.

These recent outcomes have come from improving river flows by making water abstraction more sustainable, physically removing weirs and enabling fish passage over other barriers and removing invasive floating pennywort. 9,000 acres of land in Lincolnshire and Northamptonshire was planted by cover crops to reduce the leaching of nitrates into groundwater.

We continue to work closely with our partners who have delivered the bulk of these great outcomes. Our partners include the Forestry Commission, Water Companies and Catchment Partnerships. Of special note is our Hertfordshire and North London area who have had a particularly successful few months.

We have seen fewer outcomes from Environment Agency regulatory and other field activities than over the same period for the last 2 years because we have had to focus on managing the environmental impacts of the ongoing prolonged dry weather.

Kilometres of rivers, lakes and coastal waters enhanced this year

Quarter	Actual km	Target km
2016/17	1,231	717
2017/18	2,038	1,500
Q1 2018/19	1,044	1,014
Q2 2018/19	1,213	1,345

Cumulative KM enhanced since April 2016

Quarter	Actual km	Target km
Q1 2017/18	2,127	1,814
Q2 2017/18	2,202	2,190
Q3 2017/18	2,387	2,387
Q4 2017/18	3,269	2,731
Q1 2018/19	4,314	3,745
Q2 2018/19	4,483	4,076

3. We protect people, the environment and wildlife by reducing serious pollution incidents

Q2 Status	Q2 actual (+10%)	Ceiling target	forecast	Year end target
Red	492 (541)	400	Red	400

Performance - no. of category 1 and 2 pollution incidents

Quarter	Cat 1	Cat 2	+10%	Q Total actual cat 1 and 2 shown	Target
2011/12 Q4	47	552	N/A	599	560
2012/13 Q4	46	485	N/A	531	532
2013/14 Q4	60	636	N/A	696	436
2014/15 Q4	56	546	N/A	602	631
2015/16 Q4	66	441	N/A	507	631
2016/17 Q4	54	441	N/A	495	553
2017/18 Q1	50	431	N/A	481	496
2017/18 Q2	43	372	N/A	415	496
2017/18 Q3	44	375	N/A	419	496
2017/18 Q4	54	377	N/A	431	496
2018/19 Q1	61	385	N/A	446	400
2018/19 Q2	73	419	49	492	400

After seeing a significant rise in pollution incidents in 2013 we have targeted the sectors showing the poorest performance. For each sector we developed Pollution Incident Reduction Plans which we are now delivering. These are showing good results, but we will remain vigilant because incidents can be weather-related and will continue to show some seasonal variations

The data shown here is using initial quarterly data which is subject to change. The results for the most recent quarters are likely to increase in future reports due to the inherent lag time in investigating and recording all the necessary incident details onto the reporting system.

Illegal Waste main contributors

Quarter	Illegal waste site	Burning of waste	Unauthorised waste management activity	Fly-tipping	Other
2017 Oct - Dec	4	3	2	1	0
2018 Jan - Mar	9	1	2	3	1
2018 Apr - Jun	13	4	2	1	0
2018 Jul - Sep	6	1	3	4	0

Category 1 and 2 incidents from illegal waste management

Quarter	Total
2014 Jan - Mar	19
2014 Apr - Jun	16
2014 Jul - Sep	16
2014 Oct - Dec	17
2015 Jan - Mar	17
2015 Apr - Jun	21
2015 Jul - Sep	13
2015 Oct - Dec	14
2016 Jan - Mar	14
2016 Apr - Jun	26
2016 Jul - Sep	30
2016 Oct - Dec	22
2017 Jan - Mar	22
2017 Apr - Jun	11
2017 Jul - Sep	8
2017 Oct - Dec	10
2018 Jan - Mar	16
2018 Apr - Jun	20
2018 Jul - Sep	14

Water Company Main Contributors

Quarter	Water distribution system	Sewage treatment works	Foul sewer	Rising Main	Pumping station
2017 Oct - Dec	4	3	4	2	2
2018 Jan - Mar	1	2	0	2	0
2018 Apr - Jun	1	5	7	0	2
2018 Jul - Sep	2	8	4	3	3

Category 1 and 2 incidents from the water company sector

Quarter	Total
2014 Jan - Mar	13
2014 Apr - Jun	26
2014 Jul - Sep	21
2014 Oct - Dec	9
2015 Jan - Mar	11
2015 Apr - Jun	20
2015 Jul - Sep	26
2015 Oct - Dec	11
2016 Jan - Mar	9
2016 Apr - Jun	13
2016 Jul - Sep	30
2016 Oct - Dec	14
2017 Jan - Mar	5
2017 Apr - Jun	20
2017 Jul - Sep	15
2017 Oct - Dec	17
2018 Jan - Mar	6
2018 Apr - Jun	16
2018 Jul - Sep	25

Agriculture main contributors

Quarter	Dairy and livestock	Intensive farming	Arable and horticulture	Other / unspecified agriculture
2017 Oct - Dec	16	7	2	0
2018 Jan - Mar	14	7	2	2
2018 Apr - Jun	13	9	2	0
2018 Jul - Sep	4	3	2	1

Category 1 and 2 incidents from agriculture

Quarter	Total
2014 Apr - Jun	21
2014 Jul - Sep	15
2014 Oct - Dec	35
2015 Jan - Mar	21
2015 Apr - Jun	21
2015 Jul - Sep	27
2015 Oct - Dec	17
2016 Jan - Mar	33
2016 Apr - Jun	13
2016 Jul - Sep	16
2016 Oct - Dec	8
2017 Jan - Mar	19
2017 Apr - Jun	9
2017 Jul - Sep	15
2017 Oct - Dec	25
2018 Jan - Mar	25
2018 Apr - Jun	24
2018 Jul - Sep	10

Non regulated industry sectors main contributors

Quarter	Natural source	Domestic & residential	Service sector	Manufacturing	Transport	Retail sector
2017 Oct - Dec	3	2	3	1	1	1
2018 Jan - Mar	2	6	7	3	4	2
2018 Apr - Jun	10	6	2	3	2	2
2018 Jul - Sep	48	5	1	3	3	1

Category 1 and 2 incidents from non regulated industry sectors

Quarter	Total
2014 Jan - Mar	26
2014 Apr - Jun	28
2014 Jul - Sep	45
2014 Oct - Dec	21
2015 Jan - Mar	21
2015 Apr - Jun	28
2015 Jul - Sep	39
2015 Oct - Dec	19
2016 Jan - Mar	19
2016 Apr - Jun	25
2016 Jul - Sep	30
2016 Oct - Dec	19
2017 Jan - Mar	21
2017 Apr - Jun	26
2017 Jul - Sep	23
2017 Oct - Dec	13
2018 Jan - Mar	24
2018 Apr - Jun	26
2018 Jul - Sep	62

Which sectors make up the most number of category 1 and 2 pollution incidents over the last 12 months

Sector	Number of incidents	Cumulative %
Agriculture	84	62%
Other non regulated industry sectors	126	26%
Other regulated industry sectors	93	45%
Not identified	65	75%
Water company	64	88%
Illegal waste management	60	100%

Commentary

1. There are 492 incidents recorded for the 12 months to the end of quarter two 2018/19, this may rise by 10% when all the investigations are completed and data is entered into our recording system. We have exceeded our ambitious ceiling target of 400 incidents.
2. Incidents caused by the Other regulated sectors (not the 3 priority sectors) have decreased this quarter from 32 down to 25 incidents.
3. Other non-regulated incidents have increased dramatically from 20 in quarter one to 62 in quarter two. Of these incidents the majority are classified as natural incidents (48), with these being related to natural sources (22), algal activity (15), fish deaths due to urban runoff following thunderstorms (9), dry weather (7) and natural processes (4). There were 11 incidents that were not identified a decrease of 7 from the previous quarter of 18.

Illegal Waste Management: There were 13 incidents in quarter two, all were category two. The incidents include six illegal waste sites, over 50% reduction from last quarter, and two were from unauthorised activity. The incidents display no geographic pattern or particular trend in waste types. Of the 13 incidents, seven have been recommended for prosecution, three offenders were given formal warnings and the remainder are either still under investigation or the offenders have yet to be identified. We continue to tackle waste crime as a corporate priority and have had significant additional Government funding to explore new opportunities to prevent and disrupt waste crime.

Water Company:
The number of Water Company category one and two incidents in quarter two shows an increase from the previous quarter with numbers rising from 16 to 25. The overall trend is a slight decrease in incidents in the longer term. The incidents were predominately caused by waste water operations with only two incidents from water distribution assets. Of the waste water incidents four were caused by foul sewers, one from an adopted foul sewer, three from sewage pumping stations, eight from sewage treatment works, three from surface water outfalls, three from rising main sewers, and one from a combined sewer outfall. The trend of reducing incidents from the waste water assets reflects continued improvement due to improved technical liaison on incidents and installation by companies of additional telemetry which enables quicker responses. We continue to engage the senior management of the companies to reduce incident numbers from both foul and clean water assets further.

Agriculture: This quarter sees a welcome and marked reduction in agriculture incidents, the third lowest number of incidents out of the past 19 quarters. This reduction was expected due to the dry weather through the quarter. Dairy and other livestock are still the largest cause of incidents. Silage liquors from stores constitute the main pollutant followed by impacts to air from odour from permitted Intensive Farms. There were also two liquid fertiliser spills from arable farms. We are developing a dairy behaviour change communications campaign as well as developing future regulatory controls for the dairy sector.

Other non-regulated sectors: There is a significant increase in the number of other non-regulated incidents from 20 in quarter one to 62 in quarter two. Of these incidents the majority are classified as natural incidents (48), with these being related to natural sources (low dissolved oxygen) (22), algal activity (blue green and other species) (15), fish deaths due to urban runoff following thunderstorms (9), dry weather (low flows) (7) and natural processes (varied) (4). This marked increase is due to the prolonged dry weather and extreme temperatures through the summer months. Of the 14 incidents that were not attributed to natural incidents, five were related to domestic and residential premises, three to manufacturing, three to transport, one for service sector, one for retail sector and one to public administration (Environment Agency). There were 11 incidents that were not identified a decrease of seven from the previous quarter of 18.

Non-regulated industry sectors have seen a slight quarterly reduction from 32 incidents to 25 in quarter two.

Actions

Action(s)	Owner(s)	Deadline(s)
Detailed analysis of IWS data from National Incident Report System (NIRS) and Case Management System (CMS) to understand discrepancies in reported trends and further review of the use of sub-sector fields to improve clarity, consistency and value of this measure.	Enforcement & waste crime manager	31/03/2019
Produce intervention plan to reduce pollution incidents in the ‘other’ sector, where achievable by the EA (includes service sector, transport, natural causes, unidentified, food & drink, other regulated sectors).	Deputy Director Radioactive Substances and Industry Regulation	31/03/2019

4. We create new habitats

Q2 Status	Q2 actual	Q2 target	Forecast	Year end target
Reports in Q4	Reports in Q4	Reports in Q4	Red	410 Hectares (ha)

This measure reports in quarter four.

The current expectation from areas is that the projects that have high confidence in delivering this year will create 400 ha of new priority habitat. Other projects that have lower confidence could address the shortfall if obstacles such as land owner concerns and public footpath rerouting can be addressed ahead of schedule.

Action(s)	Owner(s)	Deadline(s)
Explore the possibility of bringing lower confidence projects forward	Area Fisheries, Biodiversity & Geomorphology teams	31/03/2019
Remind areas of the importance of updating the Future Habitats Creation	Measure Reporter	30/09/2018

5. We reduce the number of high risk illegal waste sites

Q2 Status	Q2 actual	Ceiling target	Forecast	Year end target
Amber	260	240	Red	196

During quarter two the number of active high risk sites increased for the first time in 12 months from 255 to 260. We stopped fewer (48) but also found fewer (25) high risk sites in quarter two compared to quarter one. Nationally we are Amber against the quarter two target of 240 high risk sites.

Whilst tackling illegal waste activity remains a priority for us our efforts in quarter two have been reduced due to our role as a category one responder. Many Areas have been dealing with extremely high levels of incidents, largely related to the prolonged dry weather. Against their local targets seven areas are green and seven are red.

Tactically we continue to work on a systems review of waste crime to identify our most effective interventions and in quarter three will begin joint visits with HMRC to illegal waste sites to help enforce the expanded scope of landfill tax. Strategically quarter three should see the publication of Defra’s Resources and Waste Strategy (which will include a section on waste crime) and the Secretary of State’s review of serious and organised waste crime.

Number of high risk illegal waste sites in England

Quarter	Total	Ceiling target
Baseline	380	380
Q4 16/17	253	242
Q4 17/18	259	223
Q1 18/19	255	254
Q2 18/09	260	240

Actions

Action(s)	Owner(s)	Deadline(s)
Complete Phase I of waste crime systems review to better understand effectiveness of interventions.	Deputy Director for Waste Regulation	31/12/2018
Develop basket of waste crime measures for 2019/20 Integrated Service Levels and Defra Resources and Waste Strategy.	Deputy Director for Waste Regulation	31/12/2018
Produce enforcement model options for review by Operations Leadership Team	Deputy Director for National Enforcement Service	Completed
Support Defra with development of their 5 year Strategic Approach to Waste Crime.	Deputy Director for Waste Regulation	Completed

6. We reduce the risk from flooding to more households

Q2 Status	Q2 actual	2018/19 Q2 Cumulative target	Forecast	Year end target
Green	147,634	147,000	Green	185,000

16 separate projects have better protected 3,424 homes in quarter two of 2018/19 bringing the cumulative total since April 2015 to 147,634. The largest single scheme delivering during quarter two better protected a further 2,219 homes around Chapel St. Leonards in Lincolnshire. This work is part of a longer term programme of beach management along the Lincolnshire coastline which is forecasting to better protect a further 4,438 homes by the end of the six year programme.

We are currently forecasting to exceed 150,000 by the end of quarter three and 196,000 by the end of 2018/19, above the target of 185,000.

The programme remains on track to better protect 300,000 homes by the end of March 2021.

Houses protected

2017/18 programme cumulative target = (140,000)

Quarter	Total
Q4 2016/17	96,986
Q1 2017/18	99,651
Q2 2017/18	101,214
Q3 2017/18	107,834
Q4 2017/18	142,850
Q1 2018/19	144,210
Q2 2018/19	147,634

7. We maintain our flood and coastal risk management assets at or above the target condition

Q2 Status	Q2 actual	Q2 target	Forecast	Year end target
Amber	96.9%	97.5%	Green	97.5%

Asset condition has dropped slightly in quarter two. The repair programme has been partially delayed as a consequence of summer drought and fire incidents that has had an impact on delivering repair works. The area forecast remains to meet the target (with risk) however action is required to improve the forecasts and areas need to focus effort on the repair programme.

Where assets are below the required condition this identifies that work is required, this does not mean that they have structurally failed or that performance in a flood is compromised. If the performance of an asset is reduced, we will take action to ensure that flood risk is effectively managed until the asset is fully repaired or replaced. We are forecasting to improve asset condition further in 2018/19 to achieve a target of 97.5% by April 2019.

% of high consequence assets at or above the required target condition

Quarter	% Actual (Rounded)	% Target
2014/15	96.6%	97%
2015/16	95.7%	97%
2016/17	97.2%	97%
Q1 17/18	96.3%	97.1%
Q2 17/18	95.7%	97.2%
Q3 17/18	96.7%	97.3%
Q4 17/18	97.7%	97.5%
Q1 18/19	97.2%	97.5%
Q2 18/19	96.9%	97.5%

No. of high consequence assets passing

At or above required target condition (EA)	Below required target condition (EA)
31353	1006

8. We have a first class incident response capability. Number of staff who are trained and ready to respond to incidents

Q2 Status	Q2 actual	Q2 target	Forecast	Year end target
Green	6,507	6,500	Green	6,500

We estimate that we have 6,507 trained and capable incident staff ready to respond to incidents.

Since last year we have moved from a manual recording approach to a systems-based method of reporting this measure with information being extracted directly from our incident management systems. This method has increased our reporting accuracy and because it has removed duplicate records (some individuals were counted more than once if they had several incident roles) we have a clearer picture of our people resilience for incident response.

We have also developed our approach for the roles we consider as part of our trained and ready incident response team. From this quarter we have included around 650 people who gain their skills and knowledge from their day job. These people are critical and it is important to recognise their contribution as they are integral to how we respond to incidents.

In quarter three we will see some further refining of our figures as the remaining Areas and Directorates complete their switch to the systems based approach. Additionally we have a strong pool of just over 1,000 people in training who will contribute to our trained and ready workforce as they become capable and confident in their roles.

Number of staff who are trained and ready to respond to incidents

Quarter	Number
2016 Oct - Dec	6,577
2017 Jan - Mar	6,716
2017 Apr - Jun	6,267
2017 Jul - Sep	6,431
2017 Oct - Dec	6,626
2018 Jan - Mar	6,568
2018 Apr - Jun	6,568
2018 Jul - Sep	6,507

Actions

Action(s)	Owner(s)	Deadline(s)
We will continue to reflect the contribution of people who do not have an incident role but play a critical role in our incident response through their day job.	Deputy Director Incident Management & Resilience	31/12/2018
Ensure all incident staff continue to manage their own professional capability through the Incident Management Academy. This will also enable us to accurately capture information for this measure.	Deputy Director Incident Management & Resilience	31/12/2018
Future changes to our response model - begin implementing in 2018/19 - will impact on these figures. Measure will be reviewed to accommodate these changes in 2018/19	Deputy Director Corporate Incident Management	31/04/2019

9. Our inputs to planning consultations are influential

Q2 Status	Q2 actual	Q2 target	Forecast	Year end target
Green	97.1%	97%	Green	97%

Our 2018/19 quarter two performance is 97.1% against a target of 97% and green. Area Sustainable Places teams have worked hard to improve on their quarter one performance that was slightly below target at 96.5%. This success has been achieved despite the on-going prolonged dry weather incident and we fully expect to be green by the end of the year. By objecting to inappropriate developments, or by working with developers and local planning authorities to amend and improve initially unacceptable proposals, we can ensure that the environment is protected and enhanced. By engaging in this way we also help deliver our corporate objective of protecting the environment and promoting sustainable development.

% decision notices where Local Planning Authorities have accepted our representations

Quarter	Total
2016/17	97.4%
2017/18	96.7%
Q1 2018/19	96.5%
Q2 2018/19	97.1%

Actions

Action(s)	Owner(s)	Deadline(s)
National Office Sustainable Places will work with Area Sustainable Places teams to ensure a streamlined and efficient collection of decision notices and the reasoning behind them e.g. developing the current Lincs & Northants Area process nationally.	E&B Manager, Sustainable Places	Ongoing

10. We manage our money effectively to deliver our outcomes

Q2 Status	Q2 actual (£m)	Q2 target (£m)	Forecast	Year end target
Green	£558 m	£566 m	Green	100%

The measure is used to report on effective management of our money to achieve our outcomes, and is based on the percentage of our full year budget that we have invested. The Environment Agency has a major capital and revenue programme of investment projects and conducts a very detailed planning process in order to ensure appropriate prioritisation of these investments. We are subject to a series of strong financial and governance controls that both protect this investment and provide a logistical challenge in delivering the programme of expenditure. This is considered an appropriate measure, with expenditure being a proxy for delivery of environmental outcomes and this measure is therefore inextricably linked to most of the other scorecard measures.

The Environment Agency has invested 45% of full year budget in the first half of 2018/19, which represents a good start to the financial year and is ahead of the proportion invested to the same point last year (43%), when the same target was achieved. The FCERM capital programme has made a strong start to the year following the good summer weather. During October, Executive Directors will be reviewing the mid-year financial position in detail including the financial risks and issues highlighted by Finance. Actions arising out of this review will be implemented during quarter three to ensure we make best use of our available funding for the environment.

Cumulative expenditure against YTD budget (%)

Quarter	Total
Q1 17/18	104%
Q2 17/18	90%
Q3 17/18	93%
Q4 17/18	100%
Q1 18/19	97%
Q2 18/19	99%

Cumulative expenditure against YTD budget (£m)

Quarter	Planned profiled cumulative expenditure (£m)	Actual cumulative expenditure (£m)
Q1 17/18	£242	£251
Q2 17/18	£566	£510
Q3 17/18	£854	£795
Q4 17/18	£1,173	£1,170
Q1 18/19	£272	£264
Q2 18/19	£566	£558

Actions

Action(s)	Owner(s)	Deadline(s)
Conduct a mid year financial review to be presented to EA Directors in October.	Director of Finance	31/10/2018

11. We reduce our carbon footprint

Quarter 2 year to date carbon dioxide emissions (tonnes)

Q2 Status	Q2 actual	Ceiling target	Year end target	Year end forecast
Green	10,719	13,333	32,000	Green

11.2 Quarter 2 year to date carbon dioxide emissions by type (tonnes)

Type	Status	Actual	Target
Total	Green	10,719	13,333
Operational fuel	Green	1,356	1,496
Travel	Green	3,489	3,867
Buildings (inc labs)	Green	1,693	2,710
Pumping	Green	4,181	5,261

Our carbon dioxide emissions are 80% (10,719 tonnes) of the target (13,333 tonnes) and 11% lower than quarter three last year (12,047 tonnes).

The long period of dry weather has had a varied impact on our operational carbon across the country but saw a net reduction. The Ely-Ouse Wixoe and Kennett pumping stations that supply Essex with water were not able to pump until later in quarter three because they are surface water fed and we needed to safeguard the rivers at source. The Shropshire Groundwater scheme has been pumping to augment low river flows. As a result, carbon from this scheme has been high from July onwards. Further operational pumping could also be seen at Gunnislake in Cornwall which has increased electricity usage to help pump water over a weir. We remain in prolonged dry weather for most of the country (drought in Cumbria, Lancashire and Greater Manchester) so we are expecting to see operational carbon emissions increase in quarter three as surface water fed schemes pump significant amounts of supply water. Delivery of a pumping station efficiency tool will help teams understand how their assets are operating and help inform investment plans.

Buildings carbon has reduced significantly by 30% (1,693 tonnes) compared to last year (2,407 tonnes). The carbon savings are largely a result of a change in the DEFRA conversion factors for electricity, reflecting the change in UK grid mix of renewables. A further saving is a result of National Laboratory Services efficiencies, closing its Nottingham site and moving the workload to the other laboratories, leading to a 29% reduction in CO2. Reductions are also seen from moves into 2 Marsham Street and Ceres House where the carbon is now accounted for in the Defra figures. These savings are netted off by the additional people we have accomodated in our shared sites such as Horizon, where we still report the carbon.

The Environment Agency has produced 188,036 kWh of its own renewable energy this year avoiding almost 60 tonnes of carbon. This is about 4% of the total Environment Agency building power use.

Carbon from Operational fuel is still very high having over doubled this quarter (1,356 tonnes) compared to the same time last year (508 tonnes). This is due to more early orders of diesel for pumping stations and depots compared to the same time last year. Travel carbon has seen reduction of 11% in comparison to last year quarter two. The biggest saving has been from rail travel which has reduced significantly compared to last year’s quarter two which is approximately 2,250,000 fewer miles travelled.

Tonnes of carbon dioxide produced

2020 target is 32,501 tonnes

Quarter	Total
2014/15	35,635
2015/16	38,460
2016/17	34,470
2017/18	32,450
Q1 18/19	4,308
Q2 18/19	10,719

Actions

Action(s)	Owner(s)	Deadline(s)
Facilities Management to provide a forecast of predicted carbon savings from their Forward Maintenance programme of investment.	Director of Facilities Management	End of November 2018
Managers to continue their focus on Travel and Subsistence and the application of the travel hierarchy in order to keep the reduction in travel emissions.	Executive Directors, Directors and Deputy Directors	Ongoing
Pumping efficiency tool and measure to be made available to Areas so that areas can understand their operational carbon pumping opportunities or restrictions.	Deputy Director Asset Performance	End Dec 2018

12. We have a diverse workforce

The proportion of our staff who are from a Black, Asian and minority ethnic background (BAME %)

Q2 Status	Q2 actual	Target	Forecast	Year end target
Red	4.0%	14%	Red	14%

There were 16 new BAME recruits this quarter out of a total of 295 new starters, which represents 5.4% of all external recruits, slightly below the mean value of 6.0% for the whole period beginning quarter one 2016/17. This contributed to a net increase in headcount from 395 in quarter 1 2018/19 to 407, representing an increase in BAME staff across the Environment Agency from 3.9% to 4.0%; the 2016/20 target remains however at 14%.
A suite of initiatives are being used to move us towards our aspirations for the short and long term. These include promoting more community / university focused outreach work, unconscious bias training for recruiting managers, development programmes and mentoring for BAME staff, reviews of exit interviews, an EDT ‘Race Action Plan’, a refreshed resourcing strategy, blind sifting of CVs in recruitment, the “increase the pace on race” events, a more engaged BAME network and more active communication on our ethnic diversity.

BAME staff as % of all staff

2020 target = 14%

Quarter	Total
Q1 2016/17	3.6%
Q2 2016/17	3.7%
Q3 2016/17	3.7%
Q4 2016/17	3.8%
Q1 2017/18	4.0%
Q2 2017/18	4.0%
Q3 2017/18	3.8%
Q4 2017/18	3.8%
Q1 2018/19	3.9%
Q2 2018/19	4.0%

The proportion of our executive managers who are female %

Q2 Status	Q2 actual	Target	Forecast	Year end target
Red	34%	50%	Red	50%

The percentage of female Executive Managers (EMs) is 34.5% (30), which is similar to the previous quarter 4 2017/18 (34.4%), the headcount remaining at 30. This compares to a target of 50%. The equivalent figure for the UK Civil Service is 43.1%, which has increased from 38.7% in 2016. The drop in the number of female EMs from 42 to 31 between quarter two and quarter three 2017/18 is a result of the transfer of female EMs from the EA to Defra group on 1 November 2017. The percentage of female Grade 7 employees has increased slightly to 34% (156), compared with a target of 50%; the latest equivalent figure for the Civil service is 44% (Civil Service Grade 6).

Proportion of Executive Managers (EMs) who are female

2020 target = 50%

Quarter	Total
Q2 2016/17	36%
Q3 2016/17	34%
Q4 2016/17	37%
Q1 2017/18	38%
Q2 2017/18	37%
Q3 2017/18	35%
Q4 2017/18	34%
Q1 2018/19	34%
Q2 2018/19	34%

Actions

Action(s)	Owner(s)	Deadline(s)
Unconscious bias training for interview	Exec. Director FCRM	Ongoing
Development programmes and coaching for BAME staff	Legal Services	Ongoing
Development programmes and coaching for female staff	Legal Services	Ongoing
Active support for Brunel and associated engagement initiatives	All Executive Directors	Ongoing

13. We provide a safe place to work: lost time incident (LTI) frequency rate

Q2 Status	Q2 actual	Ceiling rate	Forecast	Year end target
Red	0.16	0.11	Amber	0.11

Our Lost Time Incident Frequency Rate (LTIFR) ceiling of 0.11 is particularly low as it is based on our position at the end quarter four 2016/17, when we had gone several months with very low numbers of LTIs. It therefore only required a relatively small increase in injuries for this ceiling to be exceeded. Five LTIs were reported in quarter two. In the same period, if we had used the same definition of an LTI as the water companies with whom we compare our performance, we would have had a LTI frequency rate of 0.04 due to the conservative definition of an LTI that they use. It is to be expected that we will continue to move just above and below this ceiling for the foreseeable future, although this should not be viewed as complacency. We continue to improve our processes for learning from LTIs and Safety Critical Incidents (SCIs) and to refresh key aspects of our Health Safety and Wellbeing (HSW) risk management instructions, training and communications. We are planning for the next major re-fresh of our health, safety and wellbeing programme to deliver the next step change improvement in our performance.

Lost time incident frequency rate

12 month rolling average

Quarter	Number
July 2017	0.10
August 2017	0.11
September 2017	0.10
October 2017	0.12
November 2017	0.13
December 2017	0.14
January 2018	0.15
February 2018	0.16
March 2018	0.16
April 2018	0.16
May 2018	0.17
June 2018	0.17
July 2018	0.18
August	0.17
September	0.16

Number of LTIs

Quarter	Number
Q2 2015/16	8
Q3 2015/16	4
Q4 2015/16	12
Q1 2016/17	4
Q2 2016/17	6
Q3 2016/17	5
Q4 2016/17	4
Q1 2017/18	7
Q2 2017/18	6
Q3 2017/18	13
Q4 2017/18	6
Q1 2018/19	6
Q2 2018/19	5

Actions

Action(s)	Owner(s)	Deadline(s)
Implement the Health, Safety and Wellbeing plan for 2018/19	Executive Director of Operations	Q4 18/19