Guidance

Privacy notice: catering staff accessing government buildings

Published 2 September 2020

© Crown copyright 2020

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.

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This publication is available at https://www.gov.uk/government/publications/fcdo-privacy-notice-catering-staff-accessing-government-buildings/privacy-notice-catering-staff-accessing-government-buildings

Date last modified: 2 September

1. Who we are

Government Hospitality
which is part of the
Foreign, Commonwealth & Development Office
King Charles Street
London
SW1A 2AH

Email: Government.Hospitality@fcdo.gov.uk

2. What data we process and why

The FCDO works in the UK and overseas to safeguard Britain’s national security, build Britain’s prosperity and support British citizens overseas. In doing so we process personal data.

In particular, Government Hospitality processes personal data for the purposes of ensuring catering staff are security cleared for access to government buildings.

We process this data because it is necessary to do so in order to perform our official functions as a government department.

4. What we do with it

Personal data received will be shared with FCDO and cross-Whitehall security teams in order for the relevant security clearance checks to be completed and for Contractor passes to be issued, allowing access to government buildings. Once the security clearance check process has been completed successfully, candidate application forms will be destroyed. However, certain personal details will be kept in order for repeat applications for contractor passes to be issued throughout the validity of the security clearance.

There may be other circumstances in which we may lawfully share your data with third parties where, for example, we are required to do so by law, by court order, or to prevent fraud or other crimes. Where we share data, however, we shall do so in accordance with applicable data protection laws.

5. How long we keep your data

We will retain your personal data until you are no longer contracted to work for Government Hospitality.

5.1 Your rights

In certain circumstances you have the right to:

  • object - request that your data is not processed for certain purposes
  • erasure - request that your personal data is erased where one of the statutory grounds applies
  • data portability - the right to obtain and reuse your personal data for your own purposes across different services in certain circumstances
  • restrict processing - request that the processing of your personal data is restricted in certain circumstances – for example, where accuracy is contested
  • rectification - request that any inaccuracies in your personal data are rectified without delay. Request that any incomplete personal data is completed, including by means of a supplementary statement
  • access - request information about how your personal data is processed and to request a copy of that personal data

If your personal data is processed on the basis of consent, you have the right to:

  • withdraw consent to the processing of your personal data at any time.

6. How to contact us

If you have any questions about anything in this notice, or if you consider that your personal data has been misused or mishandled, or if you would like to exercise any of your rights, you can contact us at: Government.Hospitality@fcdo.gov.uk.

You can also contact the Data Protection Officer at the Foreign, Commonwealth & Development Office:

Data Protection Officer
Knowledge Management Department
Knowledge and Technology Directorate
Room K4.02
Foreign, Commonwealth & Development Office
King Charles Street
London
SW1A 2AH

Email: Data.Protection@fcdo.gov.uk

Telephone: 020 7008 5000

7. Complaints

You may also make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

Email: casework@ico.org.uk

Telephone: 0303 123 1113

8. Changes to this notice

We may modify or amend this privacy notice at our discretion at any time. When we make changes to this notice, we will amend the last modified data at the top of this page. Any modification or amendment to this privacy notice will be applied to you and your data as of that revision date.

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