Freedom of Information request about supplier invoices (FOI 21/208)
Published 7 May 2021
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Thank you for your request for information under The Freedom of Information (FOI) Act.
Please see responses next to your questions below:
What is your current invoice process for handling supplier invoices, from receipt to when its posted in the ERP and ready for payment? Manual capture and processing
What systems do you use for managing and processing invoices and catalogues Oracle Fusion, we no longer hold catalogues
How many invoices were processed in FY19-20? 14146
In what format do you currently receive invoices? pdf
Do you print your emailed or pdf invoices? No
Do Accounts Payable check every invoice received? Yes
What is the current split between PO and non PO invoices? We have a no PO no pay policy
If you have an invoice matching process, is this automated or manual? Manual
How many FTE’s do you have in your AP team who process invoices? 3
What % of invoices were paid late in FY19-20? 8.3% (including in dispute invoices)
What processes or solutions do you have in place for employees to submit and reclaim expenses? Oracle Fusion
How many expense claims were submitted by employees in FY19-20? 2581
Do you use OCR (optical character recognition) to scan invoices and/or expenses? No
Have there been investigations relating to expense compliance in your organisation in the last 24 months? If so, how many? Information unavailable
We do not hold records in relation to question 14 but I have been in post for 5 months and there have been no expense compliance investigations conducted.
Yours sincerely,
P2P Team Manager, Finance & Procurement
MHPRA_3268_AW
10 South Colonnade, Canary Wharf, London E14 4PU
Direct Dial: 020 3080 6179
gov.uk/mhra nibsc.org cprd.com