Local highway maintenance transparency report template - annexes A and B to letter
Published 24 March 2025
Applies to England
© Crown copyright 2025
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This publication is available at https://www.gov.uk/government/publications/highway-maintenance-funding-guidance-for-local-authorities/local-highway-maintenance-transparency-report-template-annexes-a-and-b-to-letter
Annex A – local highways maintenance transparency report template
The Department for Transport requires all local highways authorities to publish information about their highways maintenance activities to help local taxpayers see the difference that funding is making in their areas.
How to fill out this template
To complete this template:
- use plain English – the audience for this document are members of the public not technical specialists
- please make sure you address all of the sections based on the instruction notes
- please delete the instruction notes before publication
- feel free to adjust the formatting of the document to your own house style, but please do not change the overall layout of tables unless there are specific instructions allowing this
- please do not put links on their own as answers to questions. There should always be some explanation to guide the reader
- Local Highway Authorities in Mayoral Combined Authorities (MCAs) should provide their own reports individually. An MCA may choose to publish a combined report in addition to these if it wishes
When publishing the report you should:
- publish it on your website and send a link to roadmaintenance@dft.gov.uk by 30 June 2025
- ensure it is accessible by members of the public
Our highway network
Please provide information about the highways network that your authority manages. This is to help local people understand what you are responsible for. You should consider including the data below.
Lengths of highways, footways and cycleways
| Type of highway | Length in kilometres (km) |
|---|---|
| A road | km |
| B and C roads | km |
| U roads | km |
| Total roads | km |
| Footways | km |
| Other public rights of way | km |
| Cycleways | km |
You may also wish to provide information about other structures or assets you manage and any wider contextual information you feel is relevant. The suggested word limit is 250 words.
Highways maintenance spending figures
| Year | Capital allocated by DfT (£) | Capital spend (£) | Revenue spend (£) | Estimate of percentage spent on preventative maintenance | Estimate of percentage spent on reactive maintenance |
|---|---|---|---|---|---|
| 2025 to 2026 projected | £ | £ | £ | % | % |
| 2024 to 2025 | £ | £ | £ | % | % |
| 2023 to 2024 | £ | £ | £ | % | % |
| 2022 to 2024 | £ | £ | £ | % | % |
| 2021 to 2022 | £ | £ | £ | % | % |
| 2020 to 2021 | £ | £ | £ | % | % |
Information on capital funding allocated by DfT is available.
Additional information on spending
Please add additional information or context on spending such as, for example, a description of the types of activities that are funded under each heading.
For your preventative maintenance spend, for example, please specify how many miles of network you have resurfaced or plan to resurface and how many structures you have maintained / planned to maintain.
For your reactive maintenance spend, please specify what proportion of this is on pothole repair and how many potholes you estimate have been filled in each of the last 5 years.
Please also explain how you determine the split between preventative and reactive and how you are trying to increase the proportion of your spend that is on preventative maintenance. The suggested word limit is 500 words.
Estimate of the number of potholes filled
| Year | Estimate of the number of potholes filled |
|---|---|
| 2024 to 2025 | x |
| 2023 to 2024 | x |
| 2022 to 2024 | x |
| 2021 to 2022 | x |
| 2020 to 2021 | x |
Condition of local roads
Set out information about the overall state of your network, including what percentage of your roads are in what condition, and how this has changed in recent years (in other words, highlighting for your residents the local level information that has formed the RDC01 data.
Please provide at least 5 years’ worth of data. You may also wish to include any other information that you think might help members of the public to understand what this data means and the reasons for any trends.
Percentage of A roads in each condition category
| Year | Percentage of A roads in red category | Percentage of A roads in amber category | Percentage of A roads in green category |
|---|---|---|---|
| 2020 | % | % | % |
| 2021 | % | % | % |
| 2022 | % | % | % |
| 2023 | % | % | % |
| 2024 | % | % | % |
Describe frequency of collection for A road data.
Percentage of B and C roads in each condition category
| Year | Percentage of B and C roads in red category | Percentage of B and C roads in amber category | Percentage of B and C roads in green category |
|---|---|---|---|
| 2020 | % | % | % |
| 2021 | % | % | % |
| 2022 | % | % | % |
| 2023 | % | % | % |
| 2024 | % | % | % |
Describe frequency of collection for B and C road data.
Percentage of U roads in the red condition category
| Year | Percentage of U roads in red category |
|---|---|
| 2020 | % |
| 2021 | % |
| 2022 | % |
| 2023 | % |
| 2024 | % |
Please also provide a brief description your approach to understanding the condition of U roads in your area. If you would like to include other data on U roads and the trends in their condition, please do so here.
You may also wish to include text along the following lines to explain how road condition is monitored.
Road condition assessments on the local classified road network in England are currently made predominantly using surface condition assessment for the national network of roads (SCANNER) laser-based technology.
A number of parameters measured in these surveys are used to produce a road condition indicator which is categorised into 3 condition categories:
- green – no further investigation or treatment required
- amber – maintenance may be required soon
- red – should be considered for maintenance
From 2026 to 2027 a new methodology will be used based on the BSI PAS2161 standard. Local Highway Authorities will be required to use a supplier that has been accredited against PAS2161. This new standard will categorise roads into 5 categories instead of 3 to help government gain a more detailed understanding of road condition in England.
Additional information on condition
Optional section – if you wish to add additional information or context on condition, for example, about significant factors skewing the numbers or further information on wider asset condition, please provide that here. The suggested word limit is 250 words.
Plans
Overall strategy
Describe your current approach to asset management/highway maintenance. The ssuggested word limit is 250 words.
What are you doing to follow best practice and deliver innovation and efficiency. The word limit is 250 words.
Specific plans for 2025 to 2026
Please answer the following questions:
- which parts of your network will be benefiting from this activity?
- what will be the split between preventative and reactive works?
- how many miles of carriageway are you planning to resurface?
- how many footways do you plan to improve?
- which of your structures do you plan to repair?
- how many potholes do you estimate you will fill in during 2025 to 2026?
These will inevitably be rough estimates but may help to paint a picture for members of the public.
Streetworks
Please set out what your authority is doing to minimise the disruption caused by streetworks and to ensure that these are planned and coordinated effectively.
Climate change, resilience and adaption
Please set out briefly what you are doing to:
- decarbonise your maintenance operations
- understand the risks your network faces from the changing climate and to make them more resilient
Additional information on plans
Optional section – if you wish to add additional information or context on your plans, for example, with links to wider projects you are undertaking, or ways local people can access more information, please provide this here. The word limit is 250 words.
Annex B - incentive element questions
What is your local authority’s assessment of the Gross Replacement Cost / Asset Value of your total highway assets (including bridges, cycleways, footways, drainage, trees et cetera but excluding land), using the HAMFIG or CIPFA methodology and the last available rates?
What percentage of your current asset value has been spent on maintenance in each of the last 5 years?
Does your local authority use a Customer Service / Satisfaction Survey such as the NHT network? If so, who do you use and how does this get factored into maintenance operations?
Does your authority carry out benchmarking of its performance with other authorities and can you provide evidence of that?
Do you have a highways asset management performance management framework against which you are regularly tracking performance?
What are your key performance indicators (KPIs) for maintenance?
Does your authority have, and can you provide a weblink to:
- a Highways Asset Management Plan (HAMP)
- a resilient network plan
Can you confirm that your local authority has provided, or will provide, DfT with all of the data required under the annual single data list requirements in 2025, namely:
- 130-01: principal roads where maintenance should be considered
- 130-02: non-principal classified roads where maintenance should be considered
- 130-03: skidding resistance data
- 130-04: carriageway work done from April 2024 to March 2025
- 251-01: winter salt stock holdings for winter 2025
In addition to the data required for the single data list, what other data does your authority collect on the condition of its highway assets, including footways, cycleways, structures, and lighting columns? To what standard do you collect this data and with what frequency?
The information provided to DfT will need to be signed off by:
- the leader of the council or the cabinet member with responsibility for highways
- your section 151 officer