Annex C: HPV vaccination records and data capture
Published 27 July 2021
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Accurate recording of all vaccines given and good management of all associated documentation is essential and as per the core elements set out in the core service specifications, Statement of Financial Entitlement (SFE) and contracts.
The provider must ensure that information on vaccines administered, including the name of the vaccine administered – that is, Gardasil 4 or 9 – is submitted directly to the Registered General Practitioner and any relevant population immunisation registers. In most areas this is the Child Health Information System (CHIS).
Following an immunisation session or clinic or individual immunisation, local arrangements should be made for the transfer of data onto the relevant CHIS. Where possible this should aim to be within 2 working days.
Arrangements will also be required to inform neighbouring areas when children resident in their area are immunised outside their local area.
NHS England will continue to work with NHS X, NHS Digital and NHSE S7a regional commissioners to ensure robust data pathways are in place to enable the accurate recording and reporting of vaccines administered. This includes any additional reporting requirements to align vaccination status with screening programmes, for example, for young females who become eligible for the NHS Cervical Screening Programme.