Form

[Withdrawn] Privacy notice - UK Fisheries Fund

Updated 12 January 2024

This form was withdrawn on 3 September 2024

Applications for round 3 of the Infrastructure Scheme have now closed.

1. Who is collecting my data?

The data controller is Defra at:

• 2 Marsham Street, London, SW1P 4DF

Send questions about how Defra uses your personal data and your associated rights to the Defra Data Protection Manager at data.protection@defra.gov.uk or

• Department for Environment, Food and Rural Affairs, SW Quarter, 2nd floor, Seacole Block, 2 Marsham Street, London SW1P 4DF

The Data Protection Officer responsible for monitoring that Defra is meeting the requirements of the legislation can be contacted at defragroupdataprotectionofficer@defra.gov.uk or at the above address.

2. What of my data is being collected and how is it used? What is the legal basis for the processing?

We will be collecting your name, date of birth, contact details, copies of your passport, driving license and utility bills, VAT status, bank account details, vessel ownership and registration details (if applicable), and accounts/financial information.

We will only use your personal information to assess any grant applications you submit in the UK Seafood Fund system for eligibility and for grant claims to determine that you have defrayed the eligible expenditure in accordance with the terms and conditions set out in your offer of grant letter.

In applying for one of the available grants in the UK Fisheries Support System (UKFSS), you will be required to participate in the scheme evaluation.

For applications under the ‘grants for engine modifications’ funding area, we will collect data on:

• your fuel consumption in litres used and cost per month
• distance covered in your vessel each month (and where possible IVMS data)
• landings data and turnover each month before the new engine is fitted from the date of the grant agreement
• landings data and turnover each month after the new engine is fitted for a minimum period of 12 months

Our evaluation partners will also undertake a minimum of 2 interviews with you to talk about your experience of the scheme.

For applications under the ‘grants for improvements to ports that benefit the commercial catching sector’ funding area, we will collect data on:

• profit recorded by your business / organisation
• company accounts
• number of employees

Our evaluation partners also may undertake interviews with you to talk about your experience of the scheme.

For applications under the ‘grants for improvements to vessels to reduce fuel use and emissions (excluding engines)’ funding area, we will collect data on:

• your fuel consumption in litres used and cost
• your electricity consumption in kWh

Our evaluation partners also may undertake interviews with you to talk about your experience of the scheme.

For applications under the ‘grants to improve the health, safety and wellbeing of the catching sector’ funding area, we will collect data on:

• work-related accidents including:
• worker deaths (excluding suicides)
• specified injuries to workers as defined in RIDDOR 2013
• accidents where worker was incapacitated for over 7 days
• accidents where worker was incapacitated for over 3 days
• non-fatal accidents to non-workers (e.g. members of the public)

Our evaluation partners also may undertake interviews with you to talk about your experience of the scheme.

Processing your data is necessary for the performance (administration and management) of a grant.

3. Who will my data be shared with?

Defra will be sharing your information with the Marine Management Organisation (MMO). The MMO will share information collected in the UK Fisheries Support System under available grant schemes, which include the UK Seafood Fund and the Inshore Vessel Monitoring System scheme, with other government departments (including Marine Scotland, DAERA and the Welsh Government) and agencies (the Maritime and Coastguard Agency) to comply with the grant scheme regulations and to enable grant payments to be made.

As a public authority, in certain situations, we may also be required by law to disclose information about you to other public authorities. For example, information may be disclosed where this is required to meet HMRC statutory requirements, any national security and/or law enforcement requirements.

However, any personal data shared under this scheme is only to the extent, and in such manner, as is necessary for the purposes of the grant scheme or as is required by Law.

In addition, the Department may also use your information for other legitimate purposes in line with the Data Protection Legislation, the Freedom of Information Act 2000 and the Environmental Information Regulations 2004.

4. If you are relying on my consent to process my data, can I withdraw my consent?

The processing of your data is not based on consent. You cannot withdraw it.

5. How long will my data be held for?

Your personal data will be kept by us for 6 years from the date that your grant scheme activity is fully completed and in line with our standard information retention policy.

6. What will happen if I don’t provide the data?

Failure to provide this information will prevent us from progressing your application(s) for available grant schemes in the UK Fisheries Support System.

7. Will my data be used for automated decision-making or profiling?

The information you provide is not used for:

• automated decision making (making a decision by automated means without any human involvement)
• profiling (automated processing of personal data to evaluate certain things about an individual)

8. Will my data be transferred outside of the European Economic Area (EEA)? If it will, how will it be protected?

Defra will only transfer your data to another country that is deemed adequate for data protection purposes.

9. What are my rights?

Find out about your individual rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018).

10. How do I complain?

You have the right to make a complaint to the Information Commissioner’s Office at any time.