Guidance

Land Parcel Identification System (LPIS) privacy notice

Published 18 July 2024

Applies to England

© Crown copyright 2024

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This publication is available at https://www.gov.uk/government/publications/land-parcel-identification-system-privacy-notice/land-parcel-identification-system-lpis-privacy-notice

How the Rural Payments Agency (RPA) collects and processes personal information relating to land parcels.

1. Purpose for processing

A system for the identification of all agricultural parcels in the Rural Payments service called Land Parcel Identification System (LPIS).

2. Why we are able to process your personal data

The law allows us to process your personal data under article 6(1)(e) of the UK General Data Protection Regulation (UK GDPR). We are allowed to process personal data when we need to carry out a public task. The relevant law is the Commission Delegated Regulation (EU) No. 640/2014.

3. What personal data we process

The information that we collect and process is:

  • customer registration information
  • mapping data
  • codes and references including land parcel identifiers

We may process your personal data including your email address in any questions or feedback you send to us. We may also use your information to contact you about future grants and updates to farming policy that would be relevant to you.

4. Your responsibility with other people’s personal data

If you’ve included personal data about other people in your registration, you must tell them. You must provide them with a copy of this privacy notice so that they know how their personal data will be used.

5. Where your personal data is stored

We store, transfer and process your personal data on our servers in the United Kingdom (UK) and the European Union (EU).

6. How long we keep your personal data

We keep your information for 7 years.

Please refer to our Personal Information Charter and the section ‘How long we will keep data’ for information on any potential exceptions.

7. Who we share your personal data with

We share your personal data with:

  • Defra group: Animal and Plant Health Agency, Agriculture and Horticulture Development Board, Centre for Environment, Fisheries and Aquiculture Science, Kew, Joint Nature Conservation Committee, Environment Agency, Veterinary Medical Directorate, Forestry Commission, Marine Management Organisation
  • Other government departments: HM Land Registry, Ministry of Defence, Office of National Statistics, Cabinet Office, Highways Agency, UKSA, Hydrographic Office
  • National Parks
  • Research Councils, for example, Natural Environment Research Council
  • Centre for Ecology & Hydrology
  • Ordnance Survey
  • local authorities
  • agri-technology sector, for example, farm software providers
  • environmental consultancies
  • drainage boards
  • charities including Wildlife Trusts, RSPB, National Trust, Woodland Trust, West Country Rivers Trust
  • conservation partnerships, for example, Areas of Outstanding Natural Beauty (AONB)
  • developers and construction
  • utilities, for example, National Grid, United Utilities, Welsh Water, Portsmouth Water
  • academic research
  • land agents
  • farmers
  • land managers

8. Your rights

Read our Personal Information Charter to find out your rights under the General Data Protection Regulation, the Data Protection Act 2018 (DPA 2018).

9. How to make a complaint

If you have concerns about how RPA uses your personal data, please read how to get in touch or make a complaint.

 

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