Guidance

Lord Ferrers Awards 2018: nominations guidance

Published 7 June 2018

This guidance was withdrawn on 11 July 2019

Form no longer in use

1. Introduction

The Lord Ferrers Awards recognise outstanding contributions to volunteering in policing. Awarded annually, the Lord Ferrers Awards are open to a wide range of policing volunteers across 10 individual and team categories. This year we are introducing a new award recognising the contribution of office of police and crime commissioner volunteers.

A panel of judges will select a winner and runner-up from each category on the basis that they meet the following criteria:

• a high quality piece of work – the nomination demonstrates effectiveness, creativity, well planned work and that the person or team nominated played a leading role in its design, implementation or delivery
• a measureable impact – the nomination demonstrates how they have achieved and sustained a measureable impact for the benefit of policing or communities
• inspiring contribution – the nomination demonstrates a positive and inspiring contribution to others within policing

Judges for the Lord Ferrers Awards will not shortlist nominations where long service, extra hours or bravery are the sole case for nomination, as these are recognised by other awards.

The full list of award categories is set out below:

Award category	Detail
Ferrers Special Constabulary – Individual Award	Open to individual special constables who have demonstrated a sustained and significant contribution to policing in their local communities.
Ferrers Special Constabulary – Team Award	Open to teams of special constables who have demonstrated a sustained and significant contribution to policing in their local communities.
Police Support Volunteer – Individual Award	Open to individual police support volunteers who have demonstrated a significant and sustained contribution to policing in their local communities.
Police Support Volunteer – Team Award	Open to police support volunteer teams who have worked together to make a significant and sustained contribution to policing in their local communities.
Volunteer Police Cadet – Individual Award	Open to individual volunteer police cadets who have demonstrated a significant and sustained contribution to policing in their local communities.
Volunteer Police Cadet – Team Award	Open to teams of volunteer police cadets who have worked together to make a significant and sustained contribution to policing in their local communities.
Employer Supported Policing Award	Open to organisations that support their employees to volunteer in policing. The award recognises the contribution of employers and includes those accredited under the Community Safety Accreditation Scheme.
Leadership Award	Open to individual special constables who have demonstrated a significant and sustained contribution to leadership.
Technical Innovation Award – Team or Individual	Open to special constables, police support volunteers and volunteer police cadets. The award recognises the contribution volunteers can bring to using IT and technology to support policing.
Office of Police and Crime Commissioner (OPCC) Volunteer – Team or Individual	Open to OPCC volunteers who have demonstrated a significant and sustained contribution.

1.1 Submitting the nomination form

The nomination form for all award categories can be found online.

You can also request a Word version, should you prefer. Please provide as much information on what the nominee has achieved as you can within the word limit:

• all sections of the form must be completed or the nomination will not be shortlisted
• the selection panel will not consider self-nominations from individuals or teams
• persons nominating teams or individuals can make a maximum of one nomination per application – you may make more than one application
• we are unable to shortlist nominations where long service, extra hours or bravery are the sole case for nomination, as these are recognised by other awards
• if you have any queries or are unable to submit an online application, please email lordferrersawards@homeoffice.gov.uk for more information
• nominations close at midnight on Sunday 22 July 2018 – we cannot accept late nominations

Awards timetable and ceremony details

7 June 2018	Nominations open
Sunday 22 July 2018	Nominations close
Early August 2018	Shortlisting (unsuccessful nominations will be notified)
Late August 2018	Selection panel (shortlisted nominations will be notified as to whether or not they will be invited to the ceremony)
A date in autumn to be confirmed	Awards ceremony

The awards ceremony will take place at a central London location in autumn on a date to be confirmed. Only winners and runners-up will be invited to the ceremony, along with a guest and senior representative from their force. Winners and runners-up in the Employer Supported Policing category can also bring their employer to the ceremony so their contribution can be recognised jointly. Nominees will only find out if they have won at the ceremony itself.

Winners and runners-up will receive further information on the ceremony in due course, including the number of guest places that will be available.

2. Use of information

The Home Office is only allowed to process your data where there is a lawful basis for doing so. By signing this form you are providing your consent for us to process your data for the purposes we outline below. You can withdraw your consent at any time by writing to us at lordferrersaward@homeoffice.gov.uk.

In order for us to help you with your enquiry we may need to record details of your case. These details may contain your personal and sensitive data. Any personal information that you provide will be treated in confidence and only used in connection with the Lord Ferrers Awards. These will be stored securely throughout the nomination process and only accessed by those directly connected with the process. This may include sharing it with nominated officers. Once the award ceremony is complete then all personal information collected in connection with the Lord Ferrers Awards will be securely destroyed after a period of 2 years following the awards ceremony in 2018.

The Home Office collects, processes and shares personal information to enable it to carry out its statutory and other functions.

More information about the ways in which the Home Office may use your personal information, including the purposes for which we use it, the legal basis, and who your information may be shared with can be found on the personal information charter page.

2.1 Requesting access to your personal data

You have the right to request access to the personal information the Home Office holds about you. Details of how to make the request can be found on the personal information charter page.

2.2 Other rights

In certain circumstances you have the right to:

1. object to and restrict the use of your personal information, or to ask to have your data deleted, or corrected.
2. (where you have explicitly consented to the use of your personal data and that is the lawful basis for processing) you have the right to withdraw your consent to the processing of your data and the right to data portability (where processing is carried out by automated means)

2.3 Questions or concerns about personal data

If you have any questions or concerns about the collection, use or disclosure of your personal information please contact the Home Office via the contact details on the personal information charter page.

You have the right to complain to the Information Commissioner’s Office about the way the Home Office is handling your personal information. Details on how you do this can be found on the personal information charter page. More information about your rights in relation to the use of your data, including how to ask for your personal information and reporting a concern, can also be found on personal information charter page.