Guidance

National Tutoring Programme year-end statement: how to complete the digital form for local authorities

Updated 2 September 2024

Applies to England

Introduction 

This guidance is to help you report how you used the National Tutoring Programme (NTP) grant in the 2023 to 2024 academic year. 

You need to submit the year-end statement, even if you did not spend any of your NTP funding.

Who is this publication for? 

This guidance is for local authorities (including virtual school heads) who received an NTP allocation for looked-after children (LAC) or pupils they have placed in independent special schools (ISSs) in the 2023 to 2024 academic year.

Some sections within this guidance may not be relevant to your local authority if they relate to a component of the NTP allocation that you did not receive.   

When to complete your submission  

The deadline is 5pm on Thursday, 26 September 2024.

You can edit and resubmit your year-end statement until this date. 

Form structure for local authorities 

This local authority collection is divided into 2 sub-forms that make up the full year-end statement. You must submit all relevant sub-forms for your return to be considered complete.  

If your allocation included funding for LAC only, you will complete one sub-form. If it includes funding for pupils in ISSs and LAC, you will complete 2 sub-forms.

Before you start   

Depending on your allocation, make sure you have: 

• a  DfE Sign-in account 
• your NTP allocation
• the total number of LAC who received NTP tutoring 
• your total spend on LAC for all tuition routes, combining your NTP funding and your local authority’s contribution – this should be split into mainstream and special educational needs (SEN)-funded 
• total tutoring hours delivered to LAC, split into mainstream and SEN-funded 
• the names, URNs and amount of funding transferred for each ISS 
• total tutoring hours delivered by ISSs where funded has been transferred 
• your total spend, hours delivered and number of pupils in ISSs who received tutoring centrally 

Accessing the form  

Access the NTP year-end statement for local authorities digital form  to complete your return. 

DfE Sign-in 

Sign in to  your DfE Sign-in account 

Follow the below steps to access your DfE Sign-in account:

1. Access the online form and, when prompted, enter your DfE Sign-in credentials (your username and password) for authentication.

2. Choose the organisation for whom you are completing the form – this is only required if your account is linked to several organisations.

3. The next page will display the details we hold about the organisation you selected when you signed in. This will show the name, address and URN or UKPRN of the organisation, as well as the name and email address of the person who signed into DfE Sign-in.

4. If these details are correct, select ‘Continue’ to go to the next page.

5. If you believe these details are incorrect, please contact us via the Customer Help Portal  and we will investigate. You can still proceed with your submission.

Your account must be connected to the organisation you are completing the form for. You do not need to add any services in DfE Sign-in, it is used  only  for authentication.

If you do not have a DfE Sign-in account  

Follow the steps below to create an account:

1. Select ‘create a DfE Sign-in account’ on the DfE Sign-in page.

2. Enter your name and email address (use a valid business email address that contains your name).

3. We will send you an email to verify your email address. Copy the code from this email and paste it into the box on the verification page. 

4. Create a memorable password that is at least 14 characters. A good way to create a secure and memorable password is to use 3 random words. You can use numbers, symbols and spaces.

5. Sign in using your new credentials and request access to the organisation for which you would like to make a submission. Steps on how to add an organisation to your account are below.

Adding an organisation to your DfE Sign-in account

To add a new organisation to your account, follow the steps below:

1. Login to your DfE Sign-in account.

2. Select ‘Organisations’. 

3. Select ‘Request access to an organisation’. 

4. Enter the URN or UKPRN of the organisation you would like to add.

5. Select the organisation from search results.

6. Select ‘Confirm’. 

Your request will be sent to the approver of that organisation.  

An approver is someone at your organisation responsible for controlling who has access to DfE Sign-in and the services within the system. It is usually an administrator or senior manager. 

For security reasons, you will need the authorisation of one of your organisation’s approvers before you can access the form. 

Once your request to access an organisation has been approved, you can follow the steps outlined under Sign in to your DfE Sign-in account to complete the form. 

 If you need further assistance with DfE Sign-in 

If you are having problems using the DfE Sign-in service, use our DfE Sign-in help service.

 Completing the  forms  

Once you have authenticated through DfE Sign-in, you will only be shown the sub-forms that are relevant to your local authority, based on the funding you have received.   

In each of the sub-forms, you will find a ‘save and continue’ button on each page which will take you to the next page. The form will remember information you have saved if you sign out, or if you leave it open for an extended period. You can resume you submission when you sign back in.

Once you have submitted the form, you will be advised of next steps and will receive an email confirmation of your submission. This email will contain a link to download a PDF copy of your submission – the link will expire after 6 months.  We recommend that you download a copy as soon as possible. 

You can edit and resubmit your forms until the submission deadline. 

 Your details  

We will show you the information we hold about the organisation you selected when you signed into your DfE Sign-in account.  

Your allocation 

Both sub-forms will show you how much NTP funding your organisation received.  

You should still submit your year-end statement even if you think the funding details are incorrect. If you tell us in your return that you think we have your allocation displayed incorrectly then we will contact you to discuss this, you do not need to take any further action.

Submit your data for looked-after children 

There is one sub-form to complete if your organisation received NTP funding for LAC.  

When completing this section, you will need the following information: 

• the total number of LAC who received NTP tutoring 
• your total spend for all tuition routes, combining your NTP grant and your local authority’s contribution – this should be split into mainstream and SEN-funded 
• the total number of tutoring hours delivered to LAC, split into mainstream and SEN-funded 

Submit your data for pupils placed in independent special schools 

There is one sub-form to complete if your organisation received NTP funding for pupils placed in ISSs.  

When completing this section, you will need the following information: 

• your NTP allocation for pupils in ISSs 
• the total amount of NTP funding you transferred to ISSs 
• the names, URNs and amount of funding you transferred for each ISS  
• the total number of hours delivered by ISSs 

You will also need to report the following information for any NTP funding spent centrally: 

• the total number of pupils who received NTP tutoring 
• your total spend for all tuition routes, combining your NTP grant and your local authority’s contribution  
• the total number of tutoring hours delivered 

Hourly rate of NTP 

We calculate the average hourly cost of tutoring by dividing your total spend (NTP funding and the school’s contribution) by the total number of hours delivered.  

Your hourly rate is based on the information you provided. If the hourly rate does not look accurate, you should check the figures you entered for total spend and total hours delivered and amend any mistakes. 

Declarations page 

You must complete all declarations on each relevant sub-form. You will not be able to submit without fully completing this section. 

Alternative email address   

We ask you to provide an alternative email address to ensure you receive important information relating your NTP recovery amount.  

We will send a copy of your recovery statement to both the email address that you logged into DfE Sign-in with, and the alternative email address you provide in this section. 

Submission summary 

The summary page allows you to check your answers before submitting the form. You can change your answers using the ‘Change’ link that appears next to each data entry. 

You can also save this summary by selecting ‘Save summary as PDF’ before you submit. Alternatively, you can download it by following the steps below. 

1. On the summary page, select ‘File’ and then ‘Print’. A new window will open.

2. From the dropdown, select ‘Save as PDF.’ 

3. Select ‘Save.’ 

It is important to note that a PDF summary of your answers before submitting will not be accepted as proof of submission.

You must select ‘Submit’ at the bottom of this page and receive a unique reference number for your submission to be processed.

 Confirmation  

The final page of the sub-forms confirms your submission and provides a unique reference number. We recommend making a note of this reference number. 

You will then be sent a confirmation email to the email address that you logged into DfE Sign-in with and not to the alternative email you provided in the form. This will contain a link to download a PDF of your submission, which is valid for 6 months from the date of your submission. This download will also include your unique reference number.  

Your alternative email will be used to send a copy of your recovery statement only. 

 Amending your submission 

You can make changes to the sub-forms and resubmit until  5pm on Thursday, 26 September 2024. To do this, you will need to sign in and resubmit the form by completing the steps again. 

You cannot amend your data after the submission deadline. We will use your latest submission to calculate your recovery amount. 

 If you need further assistance  

 If you have further questions, contact us at tutoring.support@education.gov.uk.