Guidance

National Tutoring Programme year-end statement: how to complete the digital form for schools

Updated 2 September 2024

Applies to England

Introduction 

This guidance is to help you report how you used the National Tutoring Programme (NTP) grant in the 2023 to 2024 academic year. 

You need to submit the year-end statement, even if you did not spend any of your NTP funding. 

Who this publication is for

This guidance is for schools who received an NTP allocation in the 2023 to 2024 academic year.

When to complete your submission  

The deadline is 5pm on Thursday, 26 September 2024.

You can edit and resubmit your year-end statement until this date.

Before you start   

Make sure you have: 

• a DfE Sign-in account

• your NTP allocation

• the total number of pupils who received NTP tutoring 

• your total spend for all tuition routes, combining your NTP grant and your school’s contribution  

• the total number of tutoring hours delivered 

If you have an allocation for both mainstream and special educational needs (SEN)-funded pupils, you will need separate total spend and total hours figures for each of these.

Accessing the form  

Access the NTP year-end statement digital form  to complete your return.  

DfE Sign-in 

Sign in to  your DfE Sign-in account 

Follow the below steps to access your DfE Sign-In account. 

1. Access the online form and when prompted, enter your DfE Sign-in credentials (your username and password) for authentication.

2. Choose the organisation you are completing the form for – this is only required if your account is linked to several organisations.

3. The next page will display the details we hold about the organisation you selected when you signed in. This will show the name, address and unique reference number (URN) or UK provider reference number (UKPRN) of the organisation, as well as the name and email address of the person who signed in.

4. If these details are correct, select ‘Continue’ to go to the next page.

5. If you believe these details are incorrect, please contact us via the  Customer Help Portal  and we will investigate. You can still proceed with your submission.

Your account must be connected to the organisation you are completing the form for. You do not need to add any services in DfE Sign-in, it is only used for authentication.

If you do not have a DfE Sign-in account  

Follow the steps below to create an account.

1. Select ‘create a DfE Sign-in account’ on the DfE Sign-in page. 

2. Enter your name and email address (use a valid business email address that contains your name).

3. We will send you an email to verify your email address. Copy the code from this email and paste it into the box on the verification page.

4. Create a memorable password that is at least 14 characters. A good way to create a secure and memorable password is to use 3 random words. You can use numbers, symbols and spaces.

5. Sign in using your new credentials and request access to the organisation for which you would like to make a submission. Steps on how to add an organisation to your account are below.

Adding an organisation to your DfE Sign-in account

To add a new organisation to your account, follow the steps below:

1. Login to your DfE Sign-in account. 

2. Select ‘Organisations.’ 

3. Select ‘Request access to an organisation.’ 

4. Enter the URN or UKPRN of the organisation you would like to add.

5. Select the organisation from search results.

6. Select ‘Confirm.’ 

Your request will be sent to the approver of that organisation.  

An approver is someone at your organisation responsible for controlling who has access to DfE Sign-in and the services within the system. It is usually an administrator or a senior manager. 

For security reasons, you will need the authorisation of one of your organisation’s approvers before you can access the form. 

Once your request to access an organisation has been approved, you can follow the steps outlined under Sign in to your DfE Sign-in account to complete the form.

 If you need further assistance with DfE Sign-in 

If you are having problems using the DfE Sign-in service, use our DfE Sign-in help service.   

 Completing the form  

Once you have authenticated through DfE Sign-in and are in the year-end statement form, you will find a ‘save and continue’ button on each page which will take you to the next page. The form will remember information you have saved if you sign out or if you leave it open for an extended period. You can resume your submission when you sign back in. 

Once you have submitted the form, you will be advised of next steps and will receive an email confirmation of your submission. This email will contain a link to download a PDF copy of your submission – the link will expire after 6 months.  We recommend that you to download a copy as soon as possible. 

You can edit and resubmit your form until the submission deadline.   

 Your details  

We will show you the information we hold about the organisation you selected when you signed into your DfE Sign-in account.

Your allocation 

This page shows how much NTP funding your organisation received. You will see your allocation for mainstream-funded pupils, SEN-funded pupils in specialist settings, or both.  

You should still submit your year-end statement even if you think the funding details are incorrect. If you tell us in your return that you think we have your allocation displayed incorrectly then we will contact you to discuss this, you do not need to take any further action.

Reporting your NTP spend and delivery 

As part of your submission, we ask you to provide information on NTP tutoring you have delivered in the 2023 to 2024 academic year.

When reporting how much you spent, this should represent the full cost to your school, combining your NTP grant and your school’s contribution. 

This includes: 

• the tutoring routes you have used 

• how many pupils have received tutoring 

• the total amount you have spent on tutoring 

• how many hours of tutoring have been delivered 

If you did not spend any of your NTP grant, you must still complete the form in full. 

When reporting your hours, include every hour delivered per pupil. For example, if one tutor delivered 15 hours of tuition to a group of 3 pupils, record this as 45 hours. 

If you have an allocation for both mainstream and SEN-funded pupils, you will need separate total spend and total hours figures for each of these.

Hourly rate of NTP 

We calculate the average hourly cost of tutoring by dividing the total spend (NTP funding and the school’s contribution) by the total number of hours delivered.  

Your hourly rate is based on the information you provided. If the hourly rate does not look accurate, you should check the figures you entered for total spend and total hours delivered and amend any mistakes.

Recovery premium grant 

Recovery premium (RP) grant is additional education recovery funding provided on top of the NTP grant. Your school’s contribution to tutoring must not have been met from RP grant.  

We ask you to confirm that you have not used RP grant to fund NTP tutoring in the form.  

For more information, read the  COVID-19 recovery premium allocations and conditions of grant 2023 to 2024.

Declarations page 

You must complete all declarations before you can submit your form. You will not be able to submit without fully completing this section. 

Alternative email address 

We ask for an alternative email address to be provided to ensure you receive important information relating your NTP recovery amount.  

We will send a copy of your recovery statement to both the email address that you logged into DfE Sign-in with, and the alternative email address you provide in this section.

Submission summary 

The summary page allows you to check your answers before submitting the form. You can change your answers using the ‘Change’ link that appears next to each data entry. 

You can also save this summary by selecting ‘Save summary as PDF’ before you submit. Alternatively, you can download it by following the steps below. 

1. On the summary page, select ‘File’ and then ‘Print’ - a new window will open.

2. From the dropdown, select ‘Save as PDF.’ 

3. Select ‘Save’ 

It is important to note that a PDF summary of your answers before submitting will not be accepted as proof of submission.

You must select ‘Submit’ at the bottom of this page and receive a unique reference number for your submission to be processed.

 Confirmation  

The final page confirms your submission and provides you with a unique reference number. We recommend making a note of this reference number.  

You will then be sent a confirmation email to the email address that you logged into DfE Sign-in with and not to the alternative email you provided in the form. This will contain a link to download a PDF of your submission, which is valid for 6 months from the date of your submission. This download will include your unique reference number too.   

The alternative email will be used to send a copy of your recovery statement only.

 Amending your submission 

You can make changes to the form and resubmit until  5pm on Thursday, 26 September 2024. To do this, you will need to sign in and resubmit the form. 

You cannot amend your data after the submission deadline. We will use your latest submission to calculate your recovery amount. 

 If you need further assistance  

If you have further questions, contact us at tutoring.support@education.gov.uk.