Guidance

LIFE Recreation ReMEDIES project privacy notice

Updated 13 November 2024

Applies to England

Who collects your personal data

The data controller is Natural England at:

Foss House, Kings Pool, 1-2 Peasholme Green, York, Y01 7PX

Send questions about how Natural England uses your personal data and your associated rights to the Natural England Data Protection Manager at foi@naturalengland.org.uk or:

Natural England, County Hall, Spetchley Road, Worcester, WR5 2NP

The Data Protection Officer for the Department for Environment, Food and Rural Affairs (Defra) group is responsible for checking that Natural England complies with legislation. You can contact them at DefraGroupDataProtectionOfficer@defra.gov.uk or:

Department for Environment, Food and Rural Affairs, SW Quarter, 2nd floor, Seacole Block, 2 Marsham Street, London SW1P 4DF

What personal data’s collected and how it’s used

Natural England collects personal data to carry out its work on the LIFE Recreation ReMEDIES project.

Mailing list

Natural England collects your name and contact details. You can unsubscribe from the mailing list at any time by emailing LifeRemedies@naturalengland.org.uk.

Volunteers

When you sign up as a volunteer, Natural England collects your:

• name and contact details
• emergency contact details

Images you submit

Natural England collects your name and contact details.

Surveys and interviews

Natural England collects:

• your name and contact details
• information about you
• your opinions
• information about your activities in protected marine habitats

Natural England uses your data to understand how recreational boating activities affect sensitive habitats.

The legal basis for processing your personal data

Processing is necessary for:

• the performance of a task carried out in the public interest
• the exercise of official authority vested in the data controller

This is to allow Natural England to carry out its work on the LIFE Recreation ReMEDIES project.

The legal basis for processing the personal data you provide in surveys and interviews is consent.

Consent to process your personal data

The processing of your data, apart from survey and interview data, is not based on consent. You cannot withdraw it.

The processing of your survey or interview data is based on consent.

You can withdraw this consent up to 2 weeks after you’ve completed a survey or taken part in an interview. You do this using the consent sheet sent out with an invitation to take part in a survey or interview. After this point, Natural England will make your data anonymous and combine it with other survey or interview data.

You can withdraw your name and contact details at any time by emailing LifeRemedies@naturalengland.org.

Who Natural England shares your personal data with

Natural England may share your information with other partner organisations in the LIFE Recreation ReMEDIES project. These are:

• Royal Yachting Association
• Marine Conservation Society
• Ocean Conservation Trust
• Tamar Estuaries Consultative Forum hosted by Plymouth City Council

Images you submit

Natural England shares the following with other partner organisations:

• images
• copyright holder
• the information in the image release form, which you need to submit with your images

External contractors

External contractors carry out certain tasks within the LIFE Recreation ReMEDIES project. To perform these tasks, Natural England shares personal data with them. They follow their own data processing procedures under their contract with Natural England.

Surveys and interviews

Natural England shares audio recordings of your interview with an external transcription service.

Natural England will make your opinions anonymous. It will add them to reports that the project will present at workshops and conferences.

If you give your specific consent on the consent sheet, Natural England can quote your survey and interview responses in research reports. The project will share these reports in public.

Natural England respects your personal privacy when responding to access to information requests. We only share information when necessary to meet the statutory requirements of the Environmental Information Regulations 2004 and the Freedom of Information Act 2000.

How long Natural England holds personal data

The partnership will keep your data for 5 years after the end of the project, due in January 2025. It will delete your mailing list contact details at the end of the project. Contractors will delete any personal data they have at the end of their contract.

What happens if you do not provide the data

If you do not provide the data:

• Natural England will not be able to email you about the project or invite you to take part in workshops, surveys or interviews
• you will not be able to volunteer for the project
• Natural England will not be able to use your image in the project
• the project team will not be able to take your experience and opinions into account

Use of automated decision-making or profiling

The information you provide is not used for:

• automated decision making (making a decision by automated means without any human involvement)
• profiling (automated processing of personal data to evaluate certain things about an individual)

Transfer of data outside the European Economic Area (EEA)

Apart from data shared in interviews, Natural England will not transfer your data outside the EEA.

Natural England may transfer audio recordings of interviews to a transcription service located outside the EEA. If it does, it will make sure there are data protection safeguards in place.

Your rights

Find out about your individual rights under the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

Complaints

You have the right to make a complaint to the Information Commissioner’s Office at any time.

Natural England’s personal information charter

Natural England’s personal information charter explains more about your rights over your personal data.