Guidance

Stakeholder database privacy notice

Updated 13 November 2024

Applies to England

© Crown copyright 2024

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/natural-england-privacy-notices/stakeholder-database-privacy-notice

Who collects your personal data

The data controller is Natural England at:

Foss House, Kings Pool, 1-2 Peasholme Green, York, Y01 7PX

Send questions about how Natural England uses your personal data and your associated rights to the Natural England Data Protection Manager at foi@naturalengland.org.uk or:

Natural England, County Hall, Spetchley Road, Worcester, WR5 2NP

The Data Protection Officer for the Department for Environment, Food and Rural Affairs (Defra) group is responsible for checking that Natural England complies with legislation. You can contact them at DefraGroupDataProtectionOfficer@defra.gov.uk or:

Department for Environment, Food and Rural Affairs, SW Quarter, 2nd floor, Seacole Block, 2 Marsham Street, London SW1P 4DF

What personal data’s collected and how it’s used

Natural England collects the following personal information of its stakeholders:

  • name
  • photo, where this is linked to a social media profile, as it appears on your social media account (Twitter or LinkedIn)

Natural England also collects the following business-related information of its stakeholders:

  • address
  • postcode
  • telephone
  • employer
  • job title
  • company address
  • company contact details
  • business social media web addresses

The data will be used to identify contacts in organisations and to record Natural England’s interactions with them. Organisations and contacts within those organisations will usually be in the public domain.

Natural England will store interactions and keep them as a record. These could include:

  • business meetings held with stakeholders
  • business notes or actions captured at meetings or in conversation and communication
  • communications that take place relating to regular business matters

Processing is necessary for the performance of a task carried out in the public interest.

The task is to maintain a stakeholder database.

The processing of your data is not based on consent. You cannot withdraw it.

Who Natural England shares your personal data with

Natural England will not share the personal data collected under this privacy notice with other organisations.

Natural England respects your personal privacy when responding to access to information requests. It only shares information when necessary to meet the statutory requirements of the Environmental Information Regulations 2004 and the Freedom of Information Act 2000.

How long Natural England holds personal data

Natural England will keep your personal data for 1 year after it was last accessed.

What happens if you do not provide the data

Natural England will be unable to get in touch with you to:

  • communicate policy or announcements
  • fulfill its statutory duties
  • invite you to meetings or events

Use of automated decision-making or profiling

The information you provide is not used for:

  • automated decision making (making a decision by automated means without any human involvement)
  • profiling (automated processing of personal data to evaluate certain things about an individual)

Transfer of data outside of the UK

Natural England will only transfer your data to another county that is deemed adequate for data protection purposes.

Your rights

Find out about your individual rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Complaints

You have the right to make a complaint to the Information Commissioner’s Office at any time.

Natural England’s personal information charter

Natural England’s personal information charter explains more about your rights over your personal data.

Back to top