Guidance

Privacy notice for expression of interest for membership of the TCA Domestic Advisory Group and Civil Society Forum

Updated 9 April 2024

© Crown copyright 2024

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/privacy-notice-for-expression-of-interest-for-membership-of-the-tca-domestic-advisory-group-and-civil-society-forum/privacy-notice-for-expression-of-interest-for-membership-of-the-tca-domestic-advisory-group-and-civil-society-forum

Last updated: 9 April 2024

Who we are

EU Directorate which is part of:

Foreign, Commonwealth & Development Office
King Charles Street
London
SW1A 2AH

dagsecretariat@fcdo.gov.uk

What data we process and why

The FCDO works in the UK and overseas to safeguard Britain’s national security, build Britain’s prosperity and support British citizens overseas. In doing so we process personal data. In particular the EU Directorate processes personal data for the purposes of appointing organisations to the Domestic Advisory Group and Civil Society Forum within the UK as part of the EU Trade and Cooperation Agreement (TCA).

The personal data will be obtained from the organisation employing the data subject/s. The following personal data will be processed:

  • name
  • email address
  • job title
  • organisation
  • attendance
  • opinions
  • video and audio recordings of meetings
  • bank details
  • disabilities for reasonable adjustments

We process this data because such processing is necessary for the purposes of our legitimate interests, namely for the delivery of the UK-EU Trade and Cooperation Agreement which provides for the involvement of civil society through the creation of a Domestic Advisory Group and Civil Society Forum in advising on the implementation of the Agreement.

The legal basis for processing Special Categories of personal data is that it is necessary for the purposes of performing or exercising our obligations or rights as the controller, or your obligations or rights, under employment law, social security law or the law relating to social protection.

What we do with your data

The personal data will be processed for the purposes of:

  • receiving expressions of interest from organisations for membership of the Domestic Advisory Group and Civil Society Forum
  • running the Domestic Advisory Group and Civil Society Forum
  • recording proceedings of the Domestic Advisory Group and Civil Society Forum
  • managing the Domestic Advisory Group and Civil Society Forum
  • recording, publishing and/or livestreaming the proceedings of the Domestic Advisory Group and Civil Society Forum

Your personal data will be shared with venue providers, IT infrastructure and data processors who provide video management services, email services and document management/storage services.

Minutes of proceedings will be published; audio and/or video recordings may also be published.

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the UK. Where that is the case, it will be subject to equivalent legal protection through an adequacy decision or reliance on Standard Contractual Clauses.

There may be other circumstances in which we may lawfully share your data with third parties where, for example, we are required to do so by law, by court order, or to prevent fraud or other crimes. Where we share data, however, we shall do so in accordance with applicable data protection laws.

How long we keep your data

We will retain your personal data for the duration of the Trade and Cooperation Agreement.

Data that is of historic interest may be preserved indefinitely in accordance with our obligations under the Public Records Act 1958.

Your rights

You have the right to:

  • object: request that your data is not processed for certain purposes
  • erasure: request that your personal data is erased where one of the statutory grounds applies
  • data portability: the right to obtain and reuse your personal data for your own purposes across different services in certain circumstances
  • restrict processing: request that the processing of your personal data is restricted in certain circumstances – for example, where accuracy is contested
  • rectification: request that any inaccuracies in your personal data are rectified without delay Request that any incomplete personal data is completed, including by means of a supplementary statement.
  • access: request information about how your personal data is processed and to request a copy of that personal data

If your personal data is processed on the basis of consent, you have the right to:

  • withdraw consent to the processing of your personal data at any time
  • request a copy of any personal data you have provided

How to contact us

If you have any questions about anything in this notice, or if you consider that your personal data has been misused or mishandled, or if you would like to exercise any of your rights, contact us at: Data.Protection@fcdo.gov.uk.

You can also contact the Data Protection Officer at the Foreign, Commonwealth & Development Office:

Data Protection Officer
Information and Digital Directorate
Knowledge and Information Management Services
Room WHG.168
Foreign Commonwealth & Development Office
King Charles Street
London
SW1A 2AH

Email: Data.Protection@fcdo.gov.uk

Tel: 020 7008 1500

Complaints

You may also make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

Email: casework@ico.org.uk
Tel: 0303 123 1113

Changes to this notice

We may modify or amend this privacy notice at our discretion at any time. When we make changes to this notice, we will amend the last modified data at the top of this page. Any modification or amendment to this privacy notice will be applied to you and your data as of that revision date. We encourage you to periodically review this privacy notice to be informed about how we are protecting your data.

Back to top