Form

How to complete form MR04 - checklist

Updated 6 February 2023

Delivery of documents

You must only use form MR04 where the date of creation of the original charge to be satisfied, in full or part, has a date of creation before, or on or after 6 April 2013.

Only submit one form MR04 for each charge that is to be satisfied.

Use the correct form type

For a company registered in England and Wales, Scotland or Northern Ireland - use form MR04.

For a limited liability partnership (LLP) - use form LL MR04.

Section 1 - Company details

Enter company name and company number of the charging company. This information must match the name and number held on Companies House records.

Section 2 - Charge creation

If the charge was created or property was acquired before 6 April 2013, you only need to complete Part A and Part C.

If the charge was created or property was acquired on or after 6 April 2013, you only need to complete Part B and Part C.

Part A - Charges created before 6 April 2013

Section A1 - Charge creation date

Enter the date the charge was created, or the date of acquisition.

This will usually be the date noted on the original particulars of a charge registration form (for example, form MG01 or M395). In the case of the acquisition of a property, the date of acquisition on the form (for example, form MG06 or M397).

Full details of types of charge and date of creation:

Standard security

The date of its recording in the Register of Sasines or its registration in the Land Register of Scotland.

Charge other than a standard security, where created or evidenced by an instrument

Where the instrument is a deed that has been executed and has immediate effect on execution and delivery - the date of delivery.

Where the instrument is a deed that has been executed and held in escrow - the date of delivery into escrow.

Where the instrument is a deed that has been executed and held as undelivered - the date of delivery.

Where the instrument is not a deed and has immediate effect on execution - the date of execution.

Where the instrument is not a deed and does not have immediate effect on execution - the date on which the instrument takes effect.

Charge other than a standard security, where not created or evidenced by an instrument

The date on which the charge comes into effect.

Section A2 - Charge number

Enter the charge number which can be found on the certificate of registration issued at the time of registration of the charge. This is not a mandatory field.

Section A3 - Description of instrument (if any)

Enter the description of the charge.

If there is more than one charge with the same date of creation, description and short particulars - you can also enter the name of the persons entitled to the charge (the ‘chargee’). This will help Companies House identify the correct charge to be satisfied.

Section A4 - Short particulars of the property or undertaking charged

Enter the details of all the property or assets charged.

You should either check the charging clause within the written instrument or the original registration form (for example, form MG01 or M395).

You can either:

• state all the charging clauses in full - use the continuation sheets if necessary
• summarise the information - this must be an accurate reflection of the property or assets charged

Part B - Charges created on or after 6 April 2013

Section B1 - Charge code

Enter the charge code which can be found on the certificate of registration issued at the time of registration.

Part C - Must be completed for all charges

Section C1 - Satisfaction

You must tick the appropriate box ‘full’ or ‘part’, as confirmation that the debt of the charge has been paid or satisfied in full or part.

Once a form MR04 has been registered and denoted in ‘full’, the charge will be marked as ‘fully satisfied’ and no other forms can be registered.

By filing a form MR04 denoted in ‘full’ you will not remove the charge from the company record - but the status of the charge will be shown as ‘fully satisfied’.

Section C2 - Details of the person delivering this statement and their interest in the charge

Enter the name of the person delivering the statement. This can be a person’s forename and surname or a corporate name, such as a solicitor’s corporate name.

Enter the address of the person delivering the statement. This does not have to be a residential address - for example, it can be a service address or the company’s registered office address.

Enter the person’s interest in the charge. They could be either:

• the chargor (being the company)
• the chargee (being the lender)
• a third party on behalf of the chargor or chargee - for example, a solicitor or accountant

Section C3 - Signature

The form must be signed by the person detailed in section C2.

This must be a manuscript signature or an automatically generated signature. We cannot accept typeface.

After you’ve filed your form MR04

Our examiners will check your form. If we find that it contains errors, we’ll reject your form and return it to the presenter detailed in the ‘Presenter information’ section. If this section is left blank, the rejected form will be returned to the registered office of the company.

A MR04 cannot be informally corrected under Section 1075 of the Companies Act 2006.

If you need more information to complete form MR04

You can:

• Check the Companies House register to view the company’s mortgage details
• Contact Companies House to order a mortgage report