Guidance

Set up your ILR and collect data with the Learner Entry Tool

A tool that helps smaller learning providers get the right structure for their individualised learner record (ILR) files.

From:
Education and Skills Funding Agency
Published
22 August 2019
Last updated
19 July 2024 — See all updates

Applies to England

Documents

Learner Entry Tool known issues 2024 to 2025

MS Excel Spreadsheet, 121 KB

Learner Entry Tool user guide 2024 to 2025

PDF, 853 KB, 22 pages

Learner Entry Tool known issues 2023 to 2024

MS Excel Spreadsheet, 121 KB

This file may not be suitable for users of assistive technology.

Request an accessible format.
If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Learner Entry Tool user guide 2023 to 2024

PDF, 880 KB, 26 pages

This file may not be suitable for users of assistive technology.

Request an accessible format.
If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Details

The Learner Entry Tool is for further education providers who need to return ILR information for up to 500 learners but don’t have a data management system.

You can download the ILR Learner Entry Tool for free. Using it is optional.

It’s designed to make putting your file together in the correct format and with the right information easier.

You must download the right version for the academic year you’re submitting data for.

If you’re having problems with the tool, check the known issues document to see if the ESFA are experiencing any issues and what it’s doing to solve them.

If your issue isn’t on there, please contact us.

Updates to this page

Published 22 August 2019
Last updated 19 July 2024 + show all updates

  1. Added 'Learner Entry Tool known issues 2024 to 2025' and 'Learner Entry Tool user guide 2024 to 2025'. Removed 2022 to 2023 documents.

  2. We've published the Learner Entry Tool known issues 2023 to 2024.

  3. We have published the Learner Entry Tool user guide for 2023 to 2024.

  4. We have updated the Learner Entry Tool known issues 2022 to 2023 document.

  5. We have updated the Learner Entry Tool known issues 2022 to 2023 document, and have updated the Learner Entry Tool user guide 2022 to 2023.

  6. We have update the Learner Entry Tool known issues 2022 to 2023 document and the Learner Entry Tool user guide 2022 to 2023.

  7. We have updated the Learner Entry Tool known issues 2022 to 2023 document.

  8. We have published the Learner Entry Tool known issues 2022 to 2023 and the Learner Entry Tool user guide 2022 to 2023.

  9. We have updated the Learner Entry Tool known issues 2021 to 2022 document.

  10. We have published the Learner Entry Tool user guide 2021 to 2022 and Learner Entry Tool known issues 2021 to 2022 document.

  11. We have updated the Learner Entry Tool known issues 2020 to 2021 document.

  12. We have updated the Learner Entry Tool known issues 2020 to 2021 document.

  13. We have updated the Learner Entry Tool known issues 2020 to 2021 log.

  14. We have updated the Learner Entry Tool known issues 2020 to 2021 document.

  15. We have updated the Learner Entry Tool known issues 2020 to 2021 document.

  16. We have updated the Learner Entry Tool known issues 2020 to 2021 document.

  17. We have updated Learner Entry Tool known issues 2020 to 2021 log.

  18. We have updated the Learner Entry Tool known issues 2020 to 2021 log.

  19. We have updated the Learner Entry Tool known Issues 2020 to 2021 log.

  20. We have updated the Learner Entry Tool known issues 2020 to 2021 log.

  21. We have published the Learner Entry Tool user guide 2020 to 2021 as well as the known issues log.

  22. First published.

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