Spreading organic manure on agricultural land: RPS 252 – privacy notice
Updated 15 October 2021
Applies to England
© Crown copyright 2021
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This publication is available at https://www.gov.uk/government/publications/spreading-organic-manure-on-agricultural-land-rps-252/spreading-organic-manure-on-agricultural-land-rps-252-privacy-notice
We are the Environment Agency and we have published ‘Spreading organic manures on agricultural land: RPS 252’. It explains when we will allow you to spread organic manure in excess of crop and soil need.
How we use your personal data
We are the data controller for personal data relating to regulatory position statements (RPSs). A data controller determines how and why personal data (personal information) is processed.
Our personal information charter explains how we deal with your personal information.
The personal data we will collect
The personal data we process that relates to RPS 252 includes the:
- name of the person and company using the RPS, including their email address and phone number
- address where the material relating to the RPS will be used
- type of material that will be spread
We’re allowed to process your personal data because we have official authority as the environmental regulator. We need this data to carry out a task in the public interest that is set out in law.
If you do not give us this personal data, you will not comply with the conditions in this RPS. You should make sure that you to plan each application of organic manures to meet, but not exceed soil and crop needs.
What we do with your personal data
We use your personal data to:
- help us identify who is using this RPS
- cross check with any reported incidents, if required
We may also use the data to carry out site inspections and further investigations, if required.
We do not use your data to make an automated decision or for automated profiling.
We put all the information in your notification to us on a secure spreadsheet. The information is not held on a public register and we will not share your personal data with anyone else outside the Environment Agency without your consent, unless we are required to do so by law.
How long we keep your personal data
We will keep your personal data for a maximum of 3 years.
Where your personal data is processed and stored
We transfer your data through Amazon Web Services (AWS) servers in Ireland. We store the data on Microsoft Azure servers in Ireland. The data will not be transferred outside the European Economic Area.
Contact
Our Data Protection Officer (DPO) is responsible for independent advice and monitoring of the Environment Agency’s use of personal information.
If you have any concerns or queries about how we process personal data, or if you would like to make a complaint or request relating to data protection, please contact our DPO:
Data Protection Officer
Environment Agency
Horizon House
Deanery Road
Bristol
BS1 5AH
Email: dataprotection@environment-agency.gov.uk
You can find out about your personal data rights from the Information Commissioner’s Office (ICO). The ICO regulate data protection legislation. You have the right to lodge a complaint with them at any time.
This notice was last updated on 3 August 2021.