Academies funded on estimates
Information for academies funded on estimated pupil numbers
Applies to England
Introduction
For most academies, their autumn census return forms the basis for calculating pupil-led funding for the following academic year. In some cases, we use estimated pupil numbers if the academy’s funding agreement includes a clause to this effect.
The funding agreement clause may be conditional, and an academy’s allocation is funded on estimates until certain conditions are met. This is usually until all year groups are present. Once these conditions are met, the autumn census becomes the basis for future funding.
Special and alternative provision academies are not funded on estimates as the number of high needs places forms the basis of their general annual grant. More information on how high needs places are funded is available in the high needs funding arrangements: 2024 to 2025.
Please refer to ‘academies revenue funding allocations’ for more information on how your allocation is calculated.
Estimating pupil numbers data collection
Institutions provide their estimated pupil numbers in October each year, using an online form via the Department for Education sign in.
We have now published information on how to complete the estimating pupil numbers data collection.
Once agreed, estimated pupil numbers are used to calculate the academy’s budget. We review them to ensure they are reasonable, and that evidence supports any significant changes in numbers. However, where an increase in pupils relates to basic need, this is funded by the local authority and should not be reflected in the estimates an institution provides to us.
If an academy does not provide their estimated pupil numbers, we will use the most recent census data to calculate their funding. If they are a growing school that is still adding year groups, this can result in a funding shortfall.
Pupil number adjustment (PNA)
Where we initially fund academies based on estimated pupil numbers, we include them in the annual PNA exercise during the academic year. The PNA exercise determines if adjustments are required to bring initial funding allocations into line with the actual pupil numbers that schools record in the autumn (October) school census.
Some estimate-funded academies have funding agreements with a PNA threshold, where no adjustment will occur if actual pupil numbers vary by more or less than a specified percentage. If an academy’s estimate of pupil numbers is outside the threshold, or no threshold applies, we adjust funding through the PNA process. This results in either an increase or decrease in funding.
We use an academy’s estimated pupil numbers, and the pupil led funding they receive to produce per-pupil funding rates for the academic year. This average figure will be adjusted downwards for academies delivering T Levels within 16 to 19 provision to exclude the relevant T Level funding. We multiply the difference in actual pupil numbers by the per-pupil rates, taking account of any threshold, to determine the required adjustment. As in previous years, we run the calculation separately for pre-16 school budget share and 16 to 19 funding, and then combine the results into a single overall adjustment.
Where local authorities have already funded growth in pre-16 pupil numbers to meet basic need, we will deduct the amount they have paid from any positive PNA to ensure that academies are only funded for the growth once.
PNA calculator for 2024 to 2025
You can use our PNA calculator with the figures you have for your academy to estimate your own adjustment. By inputting your own projected numbers, it can also provide a reasonable estimate for future years, to inform your longer-term budget planning.
Academies in scope of PNA receive their statements in May. Academies receive payment of any positive adjustments in July. PNA recoveries start from September, in the following academic year.
PNA: important dates for 2024 to 2025 academic year
| Month | Activity |
|---|---|
| February 2025 | We begin payment of guaranteed early positive PNA instalments for academies where their estimated pupil numbers have been rejected. Newly opened September 2024 free schools are also included at this stage. |
| May 2025 | We issue main PNA statements, this covers outcomes for positive and negative adjustments. |
| July 2025 | We pay positive PNA adjustments (backdated from September). |
| July 2025 | Academies agree repayment plans for PNA recoveries. |
| September 2025 | We begin recovery of PNA in instalments from the general annual grant (GAG). |
PNA calculator for 2025 to 2026
Our PNA calculator for 2025 to 2026 will be available in November 2025.
Estimate review and PNA: important dates for 2025 to 2026 academic year
| Month | Activity |
|---|---|
| October 2024 | Academies submit estimated pupil numbers to ESFA. |
| January 2025 | We confirm funded pupil numbers. |
| March 2025 | We issue initial funding allocations. |
| September 2025 | We begin payment of initial allocations in monthly instalments. |
| October 2025 | Academies report actual pupil numbers in the autumn schools census. |
| February 2026 | We begin payment of guaranteed early positive PNA instalments for academies where their estimated pupil numbers have been rejected. Newly opened September 2024 free schools are also included at this stage. |
| May 2026 | We issue main PNA statements, this covers outcomes for positive and negative adjustments. |
| July 2026 | We pay positive PNA adjustments (backdated from September). |
| July 2026 | Academies agree repayment plans for PNA recoveries. |
| September 2026 | We begin recovery of PNA in instalments from the general annual grant (GAG). |
Updates to this page
Published 2 November 2016Last updated 16 October 2024 + show all updates
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We have updated the guidance and added the pupil number adjustment (PNA) calculator for academic year 2024 to 2025. We have also update the estimate review and PNA important dates for 2025 to 2026.
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We have added some text in the pupil number adjustment section about adjustments where academies with 16 to 19 provision deliver T Levels.
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We have updated the guidance and added the PNA calculator for academic year 2023 to 2024.
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We have updated the guidance and added the PNA calculator for academic year 2022 to 2023.
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We have added the PNA calculator for academic year 2021 to 2022
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Updated with link to revised information on how to complete the revenue funding data collection for 2022 to 2023.
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The PNA calculator tool has been updated
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Updated for 2020 to 2021 including estimate review important dates.
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We have updated the PNA calculator and guidance for the 2019 to 2020 academic year.
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We've added the PNA calculator for the 2018 to 2019 academic year and updated the PNA supporting information.
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Updated PNA guidance and added PNA calculator for the academic year 2017 to 2018
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Updated information on the pupil number adjustment (PNA) process for 2016 to 2017 academic year.
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First published.