Data sharing: Homes for Ukraine
How to access and record sponsor and guest data.
Applies to England
In England, councils will receive the necessary data from the Ministry of Housing, Communities and Local Government (MHCLG) about sponsors and guests who have applied for visas (including the accommodation address).
Request access to the system and data
The data is stored in a system called Share Homes for Ukraine Data (Share) and councils must register as a new user.
Council users can access the system and see the relevant data for their areas. Councils will need to access this data to start necessary checks on sponsors.
Data will also be available to the devolved administrations (Scotland, Wales, and Northern Ireland).
Find guidance for Share
- Log in to Share
- Find the guidance section on the right-hand side of the page
- Select ‘Training and guidance for Share’
You will find policies, user guides and videos on this page.
Required data and how it is used
These are the data transfer steps:
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The sponsor and guest’s data are submitted to the Home Office through the visa application process.
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This data is shared with MHCLG and the relevant council through the system. It will include the sponsor’s contact details, address and the guest’s visa status.
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The visa application is then processed by the Home Office.
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Data is updated every day, and council users must log into the system to see it.
The system will prompt council users to:
- contact sponsors and guests
- ensure accommodation is suitable
- conduct safeguarding checks
Recording safeguarding and accommodation checks
Councils must conduct safeguarding and accommodation checks after receiving notification of a visa application. These should be recorded in the system as soon as possible.
The 4 checks that need to be recorded in Share are:
- accommodation suitable
- accommodation exists
- DBS check and sponsor suitable
- guests have arrived in their accommodation
Accurate and regular data updating is necessary for funding
Council-level data is used for assurance on safeguarding and accommodation checks.
Read about Grant conditions for scheme funding.
MHCLG and the Home Office are data controllers for the scheme. More information can be found in the schemes privacy notice.
More information on council funding for the scheme is in payments and funding.
Regular data collection and updating
Councils must continue to collect and record data about both guests and sponsors or hosts in Share as soon as possible, but ideally every day, as needed by central government.
These data requirements may be amended or updated from time to time, and we will write to councils with further information when necessary.
Read more information on Grant conditions for scheme funding.
Updates to this page
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Updated to reflect new ‘Share’ system.
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First published.