Updates: MOT testing guide for test stations
2024
4. General responsibilities – removed content from 'Premises and equipment'. Site managers no longer need to inform DVSA when the calibration of a piece of equipment that requires it has expired.
5. Retention of documentation – added "If emissions records are not available, DVSA could consider that an emission test was not conducted."
7. Formal disciplinary procedure – added new content about the fast track process.
M. System rules and user roles
5. Vehicle test station roles – updated the section 'Tester' to clarify that it's the tester's responsibility to make sure the equipment they use when conducting a test meets the mandatory requirements.
D. Requirements for authorisation
Updated 1. Authorised examiner, section 'How to apply to become an AE' with information about third parties submitting applications on behalf of an AE.
Updated 4. Class 3 and 4 vehicles, 5. Class 5 vehicles and 6. Class 7 vehicles, sections on 'Who needs connected equipment' with information on repairs for combined units.
M. System rules and user roles
Updated 8. MOT Testing Service System Security to say everyone with a user ID and role must not have more than one MOT testing Service account/user id.
Appendix 6: Tester training and demonstration tests
Appendix 6 Section 9 Arranging a demonstration test - updates on sending an original DBS certificate with a request for a demo test.
Appendix 7: Convictions and repute
Updated 3. Convictions General, removed the word 'unspent'. This section refers to all convictions that have been received and includes those which are spent and unspent.
Updated 7. Repute General added more information on what is included in good repute.
Appendix 8: Disciplinary procedures
Appendix 8 Disciplinary procedures, paragraph 10 Major and minor errors for class 3,4,5 and 7 (group B demonstration tests).
Performance checks, points 3 and 7. Removal of words 'in turn'.
Appendix 2: Facilities and security
2. Signs and notices –
removed the reference to the Business Names Act.It has been repealed and replaced with Companies House Act 2006 and 2015.
4. Equipment calibration –
Updated the paragraph about calibration expiry dates. Changed 'For roller brake testers (RBTs), plate brake testers (PBTs), automated test lane (ATL) weighing facility, motorcycle weighing equipment (where applicable) and headlamp aim testers the calibration expiry date will be taken as the month end date where certificates only show the month and year of expiry' to 'For roller brake testers (RBTs), plate brake testers (PBTs), automated test lane (ATL) weighing facility, motorcycle weighing equipment (where applicable) and headlamp aim testers, the calibration expiry date will be taken as the month end date. For example, a certificate showing an expiry date of 15 July 2024 will be taken as 31 July 2024'
Appendix 6: Tester training and demonstration tests
Updated section 6 (Recording annual training) as from 1 April 2024, MOT testers must record their annual training on the MOT testing service. They must also keep previous paper and electronic records (prior to those recorded on the MOT testing service) for 5 years.
Updated section 3 (Cessation of authorisation and other changes to businesses) as you can now fill in an online form to tell DVSA that you are surrendering your AE authorisation or closing an MOT centre.
Updated section 6 (MOT accounts) as you can now fill in an online form to request a slot refund and to tell DVSA you are closing an MOT centre.
D. Requirements for authorisation
2. Premises – updated the paragraph on the use of digitally relayed images for viewing areas. The monitor must be available to view the test when requested by the vehicle presenter. The relayed images cannot be interrupted or used for other purposes during that period, for example displaying advertisements.
2. MOT testing signs and notices – added 'If the notice board displays both MOT and business documents, there must be clear and distinct separation between the MOT documents and any documents not related to MOT testing.'
Appendix 2: Facilities and security
3. Notice board – updated to add "If the notice board displays both MOT and business documents, there must be clear and distinct separation between the MOT documents and any documents not related to MOT testing."
Appendix 6: Tester training and demonstration tests
9. Arranging a demonstration test – updated the information about Disclosure and Barring Service (DBS) checks when booking a demonstration test.
2023
MOT Manager – AED removed.
Notify DVSA – fax removed.
Purpose and scope of the test – updated to add that the electronic record of an MOT is the legal record of that test. The test result is lawful once the test has been recorded on the MOT testing service or a CT20 test certificate has been issued during contingency testing. The vehicle testing station does not need to automatically issue a paper record of the test.
Added information about the MOT history check service and the MOT reminder service.
Test classes – added category N1 to class 4.
Classes 4 and 7 – changed '4 x 4 pickup vehicles with a DGW over 3000kg up to and including 3500kg are to be considered dual purpose vehicles for test purposes where no unladen weight data is available' to '4 x 4 pickup and crew cab type vehicles with a DGW over 3000kg up to and including 3500kg are to be considered dual purpose vehicles for test purposes where no unladen weight data is available if they meet all other criteria in either option A or option B detailed within Section 2.2 Dual purpose vehicles.
Replaced references to the issue of test certificates with references to recording a test result on the MOT testing service.
Retests (Re-examinations) – changed 'In such cases the VT30 for the original fail must be endorsed to the effect that the seat belt installation check has been passed' to 'In such cases the VT30 for the original fail must be endorsed or a non-component advisory should be recorded to the effect that the seat belt installation check has been passed'.
C. Designated councils, taxis and private hire vehicles
Removed references to the issue of VT20 and VT30 MOT certificates. The electronic record of an MOT is the legal record of that test.
D. Requirements for authorisation
Changes to businesses – DVSA must now be told within 28 calendar days about any significant changes to the control or operation of the business.
Updated information about changes made to the members of an Authorised Examiner.
Roller brake tester standing area for classes 4, 5 and 7 – updated to include that where part of the roller brake test vehicle standing area is located outside of the building, the standing area must not encroach any public thoroughfare.
Premises – changed from:
- a clearly identified weatherproof public waiting room or area from which the whole test can be directly observed without interruption, except for road testing (room for 2 seated people is considered sufficient)
- mirror or camera relayed images may be acceptable if all parts of the test can be clearly observed as it would from an enclosed viewing area with window - consideration should be given to the quality of image produced by the equipment used including during variable light conditions - the use of recording equipment (CCTV) is unacceptable
- the observation room or area should be identified by a notice and floor markings if applicable - there should also be a notice in reception indicating the presence of a viewing area.
to:
- a clearly defined weatherproof viewing area from which all stages of the MOT test in progress can be observed safely without interruption, except for road testing (room for 2 seated people is considered sufficient)
- a sign installed in the customer reception area to alert presenters of vehicles for MOT tests of the presence of the MOT viewing area
- safe access from the customer reception to the designated viewing area if the viewing area is to be located in the workshop
Alternatively, you may opt to install a fixed display monitor in the customer reception or waiting area to display camera relayed ‘live feed’ images of the whole of the test bay area. The image displayed on the monitor must be in colour and of good quality but must not be recorded. The monitor must be identified as the MOT viewing facility/area and must not be used for any other purpose.
Supplementary monitors (such as portable handheld devices) are acceptable only when a fixed viewing monitor is also available and functional.
MOT testing signs and notices – changed from:
An MOT notice board with a protective transparent covering so positioned that DVSA notices can easily be read by anyone submitting vehicles for test. The board must be of sufficient size to accommodate at least one A3 fees poster (landscape) and one certificate of authorisation (portrait).
to:
A notice board with a protective transparent covering positioned inside the vehicle testing station so that DVSA notices can be easily read by any persons intending to or submitting vehicles for test.
The MOT notice board must not be obscured or be inaccessible and must be of sufficient size to accommodate at least one A3 fees poster (landscape) and one Certificate of Authorisation (A4 portrait). It must not be used for any other purpose other than official DVSA MOT notices and company public liability insurance and certificates of incorporation.
All authorised examiners (AEs) must display:
- the certificate of authorisation (VT9) issued by DVSA
- the current fees and appeals poster (form VT9A) showing vehicle classes, test fees and appeals procedure and the details of how to contact DVSA
Delays to authorisation – updated to include that the applicant may be contacted by email.
Evidence of exclusive use – updated to clarify that the letter must be signed by a solicitor of the firm you appoint.
Acceptable variations to layout and equipment – changed 'a test certificate is issued' to 'recorded on the MOT testing service'.
F. Driver and Vehicle Standards Agency
DVSA role – changed 'updating and maintaining access to MOT test related documentation' to 'updating and maintaining access to digital MOT test records and test related documentation'.
Updated to reflect that the electronic record of an MOT is the legal record of that test.
Changed 'Statutory appeal against the issue of a VT30' to 'Statutory appeal against the refusal to pass a test'.
Changed 'An owner or presenter of a vehicle has the right to appeal against a decision to refuse to issue a test certificate following an MOT examination' to 'An owner or presenter of a vehicle has the right to appeal against a decision to refuse to pass a test following an MOT examination'.
Changed 'Complaint against the issue of a VT20' to 'Complaint against the decision to pass a test'.
Changed 'An owner or presenter of a vehicle has the right to complain against the issue of a test certificate' to 'An owner or presenter of a vehicle has the right to complain against the decision to pass a test following an MOT examination.'
Replaced references to a 'VT20 pass certificate' and 'VT30 refusal to issue' with references to a pass or fail test outcome and the digital vehicle test record as the definitive result.
VT9 - Authorisation of an examiner – you can now apply for a replacement VT9 certificate online if you have lost or damaged the original.
Duplicate test documents – updated to clarify that test certificates can be downloaded from the check MOT history service for free.
Underlying principles – added 'When considering the outcome of disciplinary cases, DVSA will also consider if the good repute of an AE (including any individuals who is part of the AE) and a tester has been lost. Where good repute has been lost, any affected individual(s) will be unable to hold any role within the MOT testing service.
Where this occurs, DVSA will notify any authorisations that are affected by this loss of good repute, advising that the individual(s) concerned can no longer be involved in MOT testing operations. For further information about repute, see [Appendix 7: Convictions and repute](https://www.gov.uk/guidance/mot-testing-guide/appendix-7-convictions-and-repute)'.
Disciplinary action – multiple amendments to change terminology from the issue of the paper test certificate to the outcome of the MOT test.
Appeals against cessation – updated 2 of the bullet points in the list of grounds for appeal:
- 'the penalty is not proportionate to the offence - for example, cited formal warnings or previous short-term cessation letters are disputed' has been changed to 'the penalty is not proportionate to the offence'
- removed 'the conditions imposed are unreasonable'
Prohibitions general – replaced references to test certificates with references to MOT test outcomes.
K. Police vehicle defect rectification scheme (VDRS)
Vehicle defect form – changed 'When a police officer finds a fault on any vehicle that is, or will be, required to have an MOT test certificate' to 'When a police officer finds a fault on any vehicle that is, or will be, required to pass an MOT test'.
VAT, credit card payments and appeal fees – changed 'The fee payable to DVSA for an appeal against the refusal of a test certificate is the maximum fee for the appropriate vehicle class' to 'The fee payable to DVSA for an appeal against the decision to fail an MOT test is the maximum fee for the appropriate vehicle class'.
Class 4A and 5A retests – changed 'The tester issuing the original VT30 must endorse it to the effect that the seat belt installation check standards have been met and showing the number of belts installed' to 'The tester who conducted the original test must endorse the original VT30 or enter a non-component advisory to the effect that the seat belt installation check standards have been met and showing the number of belts installed'
M. System rules and user roles
Tester responsibilities – changed 'issue replacement documentation' to 'amend incorrect test records and issue replacement documentation'.
N. MOT contingency testing procedures
Contingency testing documentation – changed 'test certificate' to 'test record'.
Issuing duplicate and replacement certificates when contingency testing – changed heading to 'Amending test records and issuing duplicate and replacement certificates when contingency testing'.
Added references to test record amendment throughout the section.
Changed 'If the test was before the CT incident and they request a duplicate or replacement certificate during the incident' to 'If the test was before the CT incident and they request a duplicate certificate, a test record amendment or replacement certificate during the incident'.
Added a new sentence: 'Test records cannot be amended during CT'.
Changed 'If the test was a CT test and they request a duplicate or replacement certificate during the incident' to 'If the test was a CT test and they request a duplicate certificate, a test record amendment or replacement certificate during the incident '.
Changed 'When performing catch up enter the details that match the replacement certificate as a normal test' to 'When performing catch up enter the new details recorded on the replacement certificate as a normal test'.
Changed 'A replacement certificate must only be issued by a tester, preferably the tester who carried out the original test. The tester must be satisfied that the amendments required are correct and refer to the vehicle that was actually tested.
Replacement certificates must be issued free of charge' to 'Amendments to the test record and its accompanying replacement certificate must only be issued by a tester, preferably the tester who carried out the original test. The tester must be satisfied that the amendments required are correct and refer to the vehicle that was actually tested. Test record amendments and replacement certificates are issued free of charge'.
Changed 'If the test was a CT test and they request a duplicate or replacement certificate after the incident but before a catch up' to 'If the test was a CT test and they request a duplicate certificate, a test record amendment or replacement certificate after the incident but before a catch up'.
Appendix 2: Facilities and security
Signs added to align with Section D All Classes -
The business trading name as described within either the Companies or the Business Names Acts is displayed conspicuous and legibly.
Notice board – changed from:
'All authorised examiners (AEs) must also display:
- the certificate of authorisation (VT9) issued by DVSA
- the current fees and appeals poster (form VT9A) showing vehicle classes, test fees and appeals procedure and the details of how to contact DVSA
The notices must be displayed on a notice board with a protective transparent covering inside the vehicle testing station (VTS) in a location where they can be read by those presenting, or intending to present, vehicles for test.
The current fees and appeals poster may be displayed adjacent to the ‘official’ notice board if it will not fit on the notice board proper. Additional copies of this poster can be obtained online.'
To:
'A notice board must be installed with a protective transparent covering which must be positioned inside the vehicle testing station so that DVSA notices can be easily read by any persons intending to or submitting vehicles for test.
The MOT notice board must not be obscured or be inaccessible and must be of sufficient size to accommodate at least one A3 fees poster (landscape) and one certificate of authorisation (A4 portrait) and must not be used for any other purpose other than official DVSA MOT notices and company public liability insurance and certificates of incorporation.
All authorised examiners (AEs) must also display:
- the certificate of authorisation (VT9) issued by DVSA
- the current fees and appeals poster (form VT9A) showing vehicle classes, test fees and appeals procedure and the details of how to contact DVSA
The current fees and appeals poster may be displayed adjacent to the ‘official’ notice board if it will not fit on the notice board proper. Additional copies of this poster can be obtained online.'
Appendix 8: Disciplinary procedures
Updated to incorporate the change from the issue of of paper MOT test documentation (VT20/VT30) to the vehicle's digital record as the definitive test record.
References to the issue of a VT20/VT30 have been replaced with recording a pass or fail test result on the MOT testing service.
Appendix 8.2 incorrect test standards –
Changed '6a. Error of judgement (e.g. failure item ‘advised’, or ‘advisory’ item failed) - judgement obviously significantly wrong – Dangerous defect advised' to '6a. Error of judgement – dangerous defect (e.g. dangerous item ‘advised’, or ‘advisory’ item failed or wrong defect classification)'
Changed '6b. Error of judgement (e.g. failure item ‘advised’, or ‘advisory’ item failed) - judgement obviously wrong – Major defect advised' to '6b. Error of judgement – major defect (e.g. failure item ‘advised’, or ‘advisory’ item failed or wrong defect classification)'
Changed '6c. Error of judgement (e.g. failure item ‘advised’, or ‘advisory’ item failed) - judgement overruled but only marginally wrong – Minor defect advised' to 'Error of judgement – minor defect (e.g. minor item ‘advised’, or ‘advisory’ item failed or wrong defect classification)'
Informal hearings – bullet points removed from the list of examples for grounds for appeal:
* cited formal warnings and/or previous short-term cessation letters are disputed
* the conditions imposed are unreasonable
The venue –
Removed paragraph: 'The venues for English and Welsh cases will normally be DVSA’s offices in Bristol, Manchester and Leeds. Scottish cases will normally be heard in Edinburgh. The arrangements for (and the conduct of) the hearing will aim to create an appropriate atmosphere for discussion. For this reason, the parties will usually sit around a table.'
Replaced with: 'Appeals will, where possible, be heard via Microsoft Teams. In extreme circumstances where this is not possible, we will consider conducting them in person at a mutually convenient location.'
D. Requirements for authorisation
D. Requirements for authorisation - Evidence of exclusive use - Bullet changed from 'that the applicant is the owner of the land or that an enforceable lease, licence to occupy or rental agreement is in place between the applicant and the owner of the land' to 'that the applicant is the owner of the land or that an enforceable lease or rental agreement is in place between the applicant and the owner of the land'
E. Tester - 1. General - Bullet changed from 'have been issued with an MOT security card' to 'have set up two factor authentication'
Appendix 6: Tester training and demonstration tests
Appendix 6 - 1. Training for testers - Resuming testing following a lapse of 6 months to 5 years - Paragraph changed from 'To maintain their testing status, a tester must complete a full MOT test within a 6 month period. If a full test is not completed the testers status becomes lapsed.' to 'To maintain their testing status, a tester must complete a full MOT test within a 6 month period for each test group they test. If a full test is not completed for either test group, the testers status becomes lapsed for that test group.'
Appendix 6 - 5. MOT annual assessment and training for testers - Paragraph changed from 'Testers must complete at least three hours training (16 hours over a rolling 5 year period) annually and successfully complete the annual assessment. The annual assessment must be carried out solely by the tester.' to 'Testers must complete at least three hours training annually and successfully complete the annual assessment. The annual assessment must be carried out solely by the tester.'
Section B4 - General responsibilities - Checks by DVSA staff
Add additional paragraph for AEs to be responsible for their staffs actions towards DVSA staff.
Section B4 - General responsibilities - Premises and Equipment
Note added "For Connected equipment connectivity issues only, DVSA, at their discretion may consider requests to continue testing beyond 7 calendar days, Authorised Examiners must email motadministration@dvsa.gov.uk before the initial 7-day period has expired stating the reason for the request. "
D. Requirements for authorisation
D1 - Authorised Examiners - Evidence of exclusive use
Update criteria of exclusive use to include planning permission and testing facilities.
M. System rules and user roles
M8 - MOT Testing Service system security.
Added additional content clarifying every users responsibility for information security.
Appendix 2: Facilities and security
Amend section 4 - equipment calibration
Change calibration frequency for decelerometers from 2 year to 1 year from 1 April 2023.
Remove information and ability to carry our self calibration of equipment.
Appendix 8: Disciplinary procedures
8.1.5.b replace word "would" with "could"
8.4.B add new sanction 12 - relating to charging more than the statutory fee.
8.4.C.1 change sanction level for 2nd, 3rd & 4th occurrences of missing or incomplete training logs from L1 -L2 -L2 - L2 and L3 to L1 - L1 - L1 - L3 as applying the previous level sanction could cause inconsistency.
2022
D. Requirements for authorisation
Update to Section 1 - Authorised Examiner.
Removed the word 'Licence' from acceptable documents of exclusive use.
Removed IT requirements from this section as they are duplicated in Appendix 2. Replaced content with a link to the requirements in Appendix 2: facilities and security.
Content removed
"#### PC, Mac and laptops
The MOT testing service is designed to run on most recent Windows and Mac OS computers and laptops with:
* a 1GHz processor
* 512 MB system memory
* 20GB hard drive space
* 1024 x 768 screen resolution or above
* a network cable socket (RJ45) or Wi-Fi
#### Tablets
The MOT testing service is designed to run on any tablet with screen sizes of 9 inches and above (measured diagonally across the screen).
####Internet connection requirements
The MOT testing service works on internet connections of 0.5Mbps (512 Kbps) and above.
The internet connection may be via fixed line, 3G, 4G or satellite.
####Browser requirements
A suitable browser is required to view MOT testing service website. You can use:
* Chrome (latest version) – supplied by Google and can be used on either Windows or MacOS
* Firefox (latest version) – supplied by Mozilla and can be used on either Windows or MacOS
* Internet Explorer 9 (IE9) and above (IE10 and IE11) – supplied by Microsoft with its latest IT equipment
* Safari 7 – supplied by Apple with its latest IT equipment
####Printer requirements
An A4 black and white printer is required to print MOT certificates and other documents from the MOT testing service.
All printer consumables, for example paper and ink, are provided by the AE/VTS.
####MOT security code
All MOT testing service users with a role assigned to their MOT testing service profile need to enter a security code when signing into MOT testing service. Security codes generated by authentication app or email will be required once a day if the sign in details remain the same.
The 6 digit security code is generated by either:
**Authentication app**
Users will use an authentication app installed on their personal smart phone or tablet. This app will be linked to their MOT testing service profile. The app automatically generates the security code and is entered into MOT testing service when required as part of the sign in process
**Email**
MOT testing service will send a security code to the users unique email address recorded on the their MOT testing service profile. A new code is sent when required and is entered as part of the sign in process
**Security card**
The card generates a new 6 digit code when pressed. A new code is required each time a user signs into MOT testing service. Card holders must not write their user ID or password on the card. Security cards are no longer issued or replaced "
Update to Section 2 - Common to all classes.
Further details added on exemption to planning permission requirement's.
Update to Section 1 - Shortcomings in testing and operation
Include reference to possible prosecution.
Update to Section 3 and 4 - Underlying Principles
Include details of when cessation can be taken and new reference to prosecution.
Update to Section 7 - Formal disciplinary procedure
To include further details on reapplication following cessation.
Note added to Section 10
Note added to cover where scenario where the flow chart does not apply.
Appendix 2: Facilities and security
Updates to section 6 MOT Testing Service IT and associated equipment.
Added additional internet connection type - 5G
Updated browser requirements for the MOT Testing Service.
From "A suitable browser is required to view MOT testing service website. One of the following browsers will need to be installed on your device to use MOT Testing Service:
* Chrome (latest version) - supplied by Google and can be used on either Windows or MacOS
* Firefox (latest version) - supplied by Mozilla and can be used on either Windows or MacOS
* Internet Explorer 9 (IE9) and above (IE10 and IE11) - supplied by Microsoft with its latest IT equipment
* Safari 7 - supplied by Apple with its latest IT equipment"
to
"A suitable browser is required to view MOT testing service website. One of the following browsers will need to be installed on your device to use MOT Testing Service:
* Chrome (latest version) - supplied by Google and can be used on either Windows, MacOS, iOS and Android
* Firefox (latest version) - supplied by Mozilla and can be used on either Windows or MacOS
* Edge (latest versions) - supplied by Microsoft with its latest IT equipment
* Safari 12 and later - supplied by Apple with its latest IT equipment
* Safari for iOS 12.1 and later - supplied by Apple with its latest mobile equipment
* Samsung Internet (latest version) - can be used on Android operating systems"
Appendix 6: Tester training and demonstration tests
Update to Section 1 - Training for testers Subsection - Annual Training
Added additional information to first paragraph. From "For annual training, a tester will need to do the current year annual training and assessment. "
to
"For annual training, a tester will need to do the current year annual training and assessment for each Group (A and/or B) they test. It is the testers responsibility to ensure that the annual assessment has been uploaded against their MOT Testing Service (MTS) profile "
Update to Section 8
Include reference to asking questions as part of the demonstration tests.
Update to Section 9
Include reference to new online demo test arrangement
Include information as to when a DBS check is required.
Appendix 8: Disciplinary procedures
Update to section 8.1
Include reference to prosecution.
Update to section 8.9 and 8.10
Include new minor errors for "Candidate unable to answer a question correctly"
Update AED definition
From - The AE Delegate is a Person appointed by the AE Designated Manager to act on their behalf on a temporary or permanent basis. Note: this does not devolve the ultimate responsibility held by the AE.
To - The AE Delegate is a Person appointed by the AE Designated Manager to assist the AEDM with administration and management functions. Note: this does not devolve the ultimate responsibility held by the AE.
Update AEDM definition
From - The AE Designated Manager is the person who represents the AE and who has normally attended the MOT Management Course. Typically, an AE Principal but in larger organisations may be a senior manager with responsibility for the totality of the entity's MOT testing operations.
To - The AE Designated Manager is the person who represents the AE and who has normally attended the MOT Management Course. Typically, an AE Principal but may be a senior manager with responsibility for the totality of the entity's MOT testing operations.
Update Test Class information.
Class 1
From - Class 1 vehicles are motor bicycles (with or without sidecars) up to 200 cm3.
To - Class 1 vehicles are motorcycles and motorcycle combinations up to 200cc and electrically powered solo motorcycles with not more than 4kW maximum continuous rated power and a maximum design speed up to 45km/h (28mph).
Class 2
From - Class 2 vehicles are motor bicycles, other than mopeds, (including Class 1) (with or without sidecars).
To - Class 2 vehicles are all motorcycles and motorcycle combinations, including electrically powered variants, other than those in category L1.
Update to section B1 - If a company is in control of the testing operation
From - A copy of the current registrar of a company's record showing details of officers of the company will also normally be required to validate the confirmation.
To - The directors must be recorded on the company’s register at Companies House.
Update to section B2 - Training
From - Every new AE is required to have at least one person, the authorised examiner designated manager (AEDM), who has attended a DVSA approved MOT managers course that covers:
- testing responsibilities
- administrative arrangements
- quality systems
- disciplinary and appeal processes
The course is designed to help the AEDM to fully understand the role within the MOT testing service.
Existing authorisations granted before 1 April 1995 do not require an AEDM to have attended the MOT managers course. [Appendix 1: MOT manager training](/guidance/mot-testing-guide/appendix-1-mot-manager-training) gives more detail on the AEDM training requirements.
To - A DVSA approved MOT Managers course that covers testing responsibilities, administrative arrangements, quality systems, disciplinary and appeal processes must be attended for each AE by:
* An AE Principal for the AE
* The AE Designated Manager for that AE
The course is designed to help the AE and AEDM to fully understand their responsibilities and role within the MOT Service.
Authorisations granted before 1 April 1995, that have not been subject to change, do not require their AEDM to have attended the MOT Managers Course. Appendix 1 gives more detail on the AEDM training requirements.
Update the section B5 - Partial Retests - Guidance added to clarify that brake tests must be completed where applicable.
Previous - 12 When a partial re-examination is permissible, the Tester must examine all the failed defects (dangerous and major) along with any items that may have been affected by the repair. The tester should also check any minor defects or advisory item that had been recorded at the time of the initial test and mark as repaired as appropriate.
Changed to -
12 When a partial re-examination is permissible, the Tester must examine all the failed defects (dangerous and major) along with any items that may have been affected by repairs carried out since the initial test. Where applicable the partial retest must also include carrying out another brake performance test and entering the results in the MOT testing service. The tester should also check any minor defects and or advisory items that had been recorded at the time of the initial test and mark as repaired as appropriate.
D. Requirements for authorisation
Update to Section D1 - Company
From - A copy of the current registrar of company's record showing details of officers of the company will also normally be required to validate the confirmation
To - The directors must be recorded on the company’s register at Companies House.
Update to section D1 - AE responsibilities - General
From - Every new AE is required to have at least one person, the AEDM, who has attended a DVSA approved MOT managers course.
To - Every new AE is required to have at least one person, who is an AEP, plus the AEDM, who has attended a DVSA approved MOT Managers Course.
Update to section D1 - General
Removed out of date information - Membership of an approved code requires compliance with certain standards and trading ethics and DVSA may consider such VTS as low risk MOT operations, resulting in reduced regulatory checks. DVSA is committed to providing the public with information relating to VTSs in order that they are able to make an informed choice and part of this information will include details of any code membership.
Update to section D1 - Cessation for disciplinary reasons
From - The former AE shall not be involved in any way with the management or responsibility of any authorisation. However, they may continue as a tester if their nomination has not been ceased. In particular, because of the matrimonial relationship and property rights, it's improbable that the spouse of the former AE, partner or officer of a company would be considered sufficiently independent.
To - The former AE, including the AEDM and any individuals who were directly accountable in the cessation of the previous authorisation shall not be involved in any way with the management or responsibility of any authorisation. The spouse, partner, family members of the former AE, including the AEDM and any individuals who were directly accountable in the cessation of the previous authorisation, would not be considered sufficiently independent.
Update to section D1 - Changes to business
Added note - Any directors added to a currently Approved AE will need to meet the current requirements including a DBS check.
Update to section D1 - Authorisation granted
Bullet 2 Update from - the AE or an appropriate person within the partnership or company has attended the MOT managers course
To - * an AE Principal has attended the MOT Managers Course;
* an AE Designated Manager has attended the MOT Managers course;
Update to D1 - Authorisation granted
Removed Bullet - * prospective testers have satisfied DVSA that they can be included on the list of testers
Update to section D1 - Testers
From - The AE has identified at least one tester, prospective tester or a robust proposal for staffing the VTS.
To - The AE will not be able to test until they appoint a DVSA approved tester. The AE must appoint a tester and conduct MOT tests within 12 months of approval to retain their authorisation.
Update to section D1 - Mandatory roles and training
Remove sentence - Not all mandatory roles require access to the MOT testing service.
Update to section D1 - Mandatory roles and training
From - Depending on the size and make up of a business an individual can hold one or multiple roles. The role of AEDM will be appointed by DVSA from the information supplied in the AE’s application, the remaining roles must be appointed by the AEDM.
To - Depending on the size and make up of a business an individual can hold one or multiple roles. The roles of AE Principal and AEDM will be appointed by DVSA from the information supplied in the AE’s application, the remaining roles must be appointed by the AEDM.
Update to D1 Mandatory roles and training - AEDM
From - Every new AE is required to have an AEDM, who has attended a DVSA approved MOT managers course which covers testing responsibilities, administrative arrangements, disciplinary and appeal processes. The course is designed to help the AEDM to fully understand the role within the MOT service.
However, the AEDM training requirement does not apply if, when the application was received, the same applicant was an AE and authorised before 1 April 1995.
To - Every AE is required to have an AEDM who, on behalf of the AE, is responsible for ensuring testing is carried out in compliance with the Requirements of Authorisation.
Typically, the AEDM would be a person from within the AE, however it may also be a senior manager who has responsibility for testing across the entire AE.
Update to section D1 Mandatory roles and training - Who to train
Heading changed to Training requirements
Restructured to allow explanation of training of an AEP where the AEDM is not the AEP.
Update to section D1 - Mandatory roles and training - Timing of training
Removed final section - Cessation will also occur if a company is wound-up or ceases to manage the VTS but the business continues either:
- under another company with at least one director or officer of the former company
- as a partnership including at least one director or officer of the former company
- with one of the directors or officers of the former company as a sole trader
Update to D1 Mandatory roles and training - Tester
From - Every new AE is required to have at least one tester, prospective tester or a robust proposal for staffing the VTS with a tester, who has achieved a Level 2 Award in MOT Testing or previous equivalent DVSA MOT testers course, before authorisation to test is granted.
To - Every new AE is required to have at least one person, the Tester, who has achieved a Level 2 Award in MOT Testing or previous equivalent DVSA MOT Testers course, before testing can begin. If a tester isn’t present authorisation to test can be is granted but the test station will have deemed to have surrendered it approval if testing doesn’t begin within12 months of the approval date.
Update to section D2 - How to apply
Added content - Solicitors that submit evidence on behalf of the applicant must be governed by the Solicitors Regulator Authority (England and Wales) or the Law Society of Scotland (Scotland).
Update to section D2 - Acceptable variations to layout and equipment
Added note to final bullet - (where changes include the installation of equipment that needs to be connected)
Update to E2 eligibility for becoming a tester.
Note added to introduce DBS checks for new testers from 01 April 2022.
I 7 Notice of cessation changes - references to '1 day' have been replace with 'immediate effect' and added a paragraph to state that immediate effect may be extended to a maximum of 24 hours.
Previous - For a Tester, the notice period before cessation becomes effective may be
reduced to;
a. 10 working days if the particular case justifies more than 100 point;
or
b. 1 day if the particular case justifies 500 points or more.
Change - 11. For a Tester, the notice period before cessation becomes effective may be
reduced to;
a. 10 working days if the particular case justifies more than 100 point;
or
b. Immediate effect if the particular case justifies 500 points or more.
Previous - 12. For an AE, the notice period before cessation becomes effective may be
reduced to;
a. 10 working days if the particular case justifies 200 points or more after
any credits have been considered and previous Formal Warnings
and/or Short Term Cessations justifying a total of 140 points or more
are still valid;
or
b. Up to 1 day if the case being considered justifies single offence cessation
under Appendix 8.1.
Change - 12. For an AE, the notice period before cessation becomes effective may be
reduced to;
a. 10 working days if the particular case justifies 200 points or more after
any credits have been considered and previous Formal Warnings
and/or Short Term Cessations justifying a total of 140 points or more
are still valid;
or
b. Immediate effect if the case being considered justifies single offence cessation
under Appendix 8.1.
Previous - 13. Cessation may be implemented with 1 days’ notice (without DVSA first issuing the normal Contemplated Disciplinary letter or considering any representation,)
in a few very serious cases that DVSA sees as representing a very significant
risk to road safety or the integrity of the MOT Service.
Change and new paragraph - 13. Cessation may be implemented with immediate effect, without DVSA first issuing the normal Contemplated Disciplinary letter or considering any representation, in a few very serious cases that DVSA sees as representing a very significant risk to road safety or the integrity of the MOT Service.
The notice period before cessation becomes effective for AEs and Testers may be extended to a maximum of 24 hours. During this period testing may be monitored, where anomalies are identified the cessation will take immediate effect.
I7 Period of Cessation for both AEs and Testers
Bullet point changed 3 options replaced with 4.
Previous bullet removed - 2 years, the period may be extended to 5 years where the cessation results from serious fraud, dishonesty, gross negligence, or repute under Appendix 8.1.
Replaced with - 2 years, the period may be extended to 5 years where the cessation results from repeated shortcomings considered to have major road safety implications or damage the integrity of the MOT testing service.
and
• 5 years where the cessation results from a shortcoming(s) listed in Appendix 8.1.
Update to section L MOT accounts
Removed reference to GVTS - no longer relevant
M. System rules and user roles
Major change to whole section - all information replaced and updated for improved guidance
Appendix 1: MOT management training
Update section heading from MOT Manager Training to MOT Management Training
Update to Appendix 1 - Who to train
Restructured section and additional content added to support changes to AEP and AEDM roles.
Update to Appendix 1 - Timing of training.
Removed final information - Cessation will also occur if a company is wound-up or ceases to manage the vehicle testing station (VTS) but the business continues:
- under another company with at least one director or officer of the former company
- as a partnership including at least one director or officer of the former company
- with one of the directors or officers of the former company as a sole trader
Update to Appendix 1 - If the AE is subject to cessation .
Removed sentence - In such cases retraining will normally be permitted only when the AE is eligible for re-authorisation.
Update to Appendix 1 - Course content
Update first line to include - responsibilities of an AE
Update to Appendix 1 - Departure of the trained AEDM from an AE
Removal of incorrect information and updated to allow 35 working days to replace in all cases
Appendix 6: Tester training and demonstration tests
Update to Appendix 6 - MOT annual assessment and training for testers
Section header updated from - MOT annual training for testers to MOT annual assessment and training for testers
Appendix 7: Convictions and repute
Update to Appendix 7 - Conviction and Repute -General
Add AE consultants (AECs) to the list of individuals who must be free from conviction to hold a role on MTS.
Appendix 8: Disciplinary procedures
Add references back in to section 8.1 Authorised Examiner - A and Tester - B
Update to Section 8.2 to improve understanding.
Previous -
1. Any defect missed on a testable item that would, in the opinion of DVSA, involve a risk of injury to any person if driven further. 40 points
2. Failable defect missed on a testable item. 20 points
3. Item failed is not testable. 20 points
4. Item failed has no defect, (i.e. not a case involving an error of judgement). 20 points
5. Minor defect missed or incorrectly added 10 points
6. Error of judgement (e.g. failure item ‘advised’, or ‘advisory’ item failed)
a. Judgement obviously significantly wrong 10 points
b. Judgement obviously wrong 5 points
c. Judgement overruled but only marginally wrong 0 points
Changed to -
1. Any defect categorised as dangerous within the relevant inspection manual that is missed on a testable item 40 points
2. Any defect categorised as major within the relevant inspection manual that is missed on a testable item. 20 points
3. Item failed is not testable. 20 points
4. Item failed has no defect, (i.e. not a case involving an error of judgement). 20 points
5. Any defect categorised as minor within the relevant inspection manual that is missed or incorrectly added 10 points
6. Error of judgement (e.g. failure item ‘advised’, or ‘advisory’ item failed)
a. Judgement obviously significantly wrong – Dangerous defect advised 10 points
b. Judgement obviously wrong – Major defect advised 5 points
c. Judgement overruled but only marginally wrong – Minor defect advised 0 points
New section added.
New section added.
New section added.
C. Designated councils, taxis and private hire vehicles
New section added.
D. Requirements for authorisation
New section added.
New section added.
F. Driver and Vehicle Standards Agency
New section added.
New section added.
New section added.
New section added.
New section added.
K. Police vehicle defect rectification scheme (VDRS)
New section added.
New section added.
M. System rules and user roles
New section added.
N. MOT contingency testing procedures
New section added.
Appendix 1: MOT manager training
New section added.
Appendix 2: Facilities and security
New section added.
Appendix 3: Grounds for refusal
New section added.
Appendix 4: Liability for loss or damage
New section added.
Appendix 5: Tester qualifications
New section added.
Appendix 6: Tester training and demonstration tests
New section added.
Appendix 7: Convictions and repute
New section added.
Appendix 8: Disciplinary procedures
New section added.
New section added.