Guidance

New apprenticeship service employer agreement

From 20 August 2020, we asked employers to accept a new employer agreement to access apprenticeship funding for new apprentices and approve any account changes.

From:
Department for Education
Published
4 March 2020
Last updated
20 January 2021 — See all updates

Applies to England

Employers accessing apprenticeship funds through the apprenticeship service or making changes to an existing apprentice account must accept the employer agreement with the Department for Education (DfE).

On 9 January 2020, we published a new employer agreement. The new agreement includes:

  • the terms and conditions for all employers using the apprenticeship service to access funds

  • changes to reflect the service’s expansion to include employers that do not pay the apprenticeship levy

We’re asking employers to accept the new agreement, so that all employers access the apprenticeship service under the same terms and conditions.

View the latest employer agreement and guidance.

Organisations that accepted the agreement before 9 January 2020

If your organisation accepted the agreement before 9 January 2020 and will have new apprentices on or after 20 August 2020, you will need to accept the new employer agreement.

Your current agreement (accepted before 9 January 2020) covers your approved apprentices until they complete their apprenticeship, or until you accept the new agreement.

Without accepting the employer agreement, you will also be unable to:

  • approve any new apprenticeships funded by a transfer

  • approve apprenticeship vacancies

  • approve changes to your current apprentice records

  • apply for incentive payments for hiring a new apprentice

Organisations that accepted the agreement on or after 9 January 2020

If your organisation accepted the 9 January 2020 agreement, you can accept the updated agreement in your apprenticeship service account.

How to check when your organisation accepted the employer agreement

  1. Go to the ‘Your organisations and agreements’ section of your apprenticeship service account.
  2. Find the table at the bottom of the page.
  3. Select ‘View’ next to your organisation’s agreement (in the ‘Action’ column). A new page will open.
  4. Find the table at the bottom of the page.
  5. Check the date in the ‘Accepted on’ row.

Accepting the new agreement

You can accept the new employer agreement in the ‘Your organisations and agreements’ section of your account. You must have:

  • ‘account owner’ permission
  • authority to accept the agreement on the organisation’s behalf

Your organisation’s account owner can check and change permissions in ‘your team’.

Updates to this page

Published 4 March 2020
Last updated 20 January 2021 + show all updates

  1. Updated to reflect changes to the employer agreement.

  2. Updated to include information relating to Coronavirus (COVID-19)

  3. First published.

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