Guidance

Register to claim Erasmus+ and ESC funding from the government guarantee

If your organisation has a successful Erasmus+ or European Solidarity Corps (ESC) bid, register to claim against the government guarantee if there's a no-deal Brexit.

• From: Department for Education
• Published: 8 April 2019
• Last updated: 25 October 2019 — See all updates

This guidance was withdrawn on 31 January 2020

This content is out of date and should not be followed.

The UK has agreed a deal and left the EU on 31 January 2020.

This means that the UK government guarantee of EU funding is no longer be required.

Projects approved during the current (2014 to 2020) Erasmus+ and ESC programmes will continue to receive EU funding for the full duration of the project, including those where funding runs beyond 2020 and the end of the transition period.

Current guidance is available on the Erasmus+ national agency website

You can also read about the transition period.

The government guarantee will cover funding for successful Erasmus+ and European Solidarity Corps (ESC) bids, if there’s a no-deal Brexit. The funding will continue until the end of your project if it continues to meet the eligibility and validation criteria.

Successful bids are those approved directly by the European Commission (EC) or the UK National Agency and then ratified by the EC.

Register as soon as possible so you’re ready to make a claim if there’s a no-deal Brexit.

Who should register

You should register if you’re a UK organisation and either:

• you currently get Erasmus+ or European Solidarity Corps (ESC) funding
• your Erasmus+ or ESC funding has been approved but you do not have the grant agreement yet

You do not need to register if you only have projects that include students covered by the Erasmus+ Contingency Regulation. This includes study and work placements that start before Brexit.

How to register

Fill in the grants management registration form. You’ll need to give information about your organisation, your project and your funding.

After you’ve registered, you’ll get a confirmation email within 10 working days.

If there’s a no-deal Brexit, you’ll get an email inviting you to create an account on the new government guarantee system for Erasmus+ and ESC.

You will not be able to register a project for the guarantee until the bid has been confirmed as successful by the UK National Agency or the EC.

Prepare what you’ll need to claim

If you need to make a claim, the information you’ll need to provide includes:

• confirmation that EU funding is withdrawn - you can add this later, if you’re waiting for confirmation
• a list of UK and non-UK partners involved in the project
• your confirmation of continuation form (MS Word Document, 16.1 KB), if working with non-UK organisations
• if applicable, a child protection form for all schools and youth projects

You’ll also need to provide funding amounts for the project, including:

• the EU funding contribution
• amount pre-financed
• spend to date
• expected date and amount of the next EC payment and all annexes - only include funding post-Brexit for UK organisations

Partnership projects with non-UK organisations

The government guarantee will replace funding for UK organisations’ participation in projects. It does not cover funding you give to non-UK partners and organisations.

Talk to your partner organisations and make arrangements to continue your partnerships if you can. You should get written confirmation from your partners that they agree to continue the project.

You should then complete a confirmation of continuation form (MS Word Document, 16.1 KB). You’ll need to provide this as part of your claim against the government guarantee.

You’ll also need to provide a letter from the head of your organisation (for example, the vice chancellor of a higher education institution or the headmaster of a school) confirming the agreement with the other organisations involved in your project or projects.

Published 8 April 2019
Last updated 25 October 2019 + show all updates

1. 25 October 2019

   Formatting changes have been made to highlight actions that users need to take.

2. 19 August 2019

   Format updates have been made to highlight actions that people need to take. A link has also been added that allows people to sign up for email alerts to get the latest information about Brexit.

3. 8 April 2019

   First published.