IPGN5300 - Guide Notes: duplicate, replacement and retrospective preference certificates

Introduction

Duplicate certificates

If your certificate of origin is lost or stolen, then depending on who authenticated the original certificate, you will need to contact either HMRC, the British Chambers of Commerce (BCC) or the Office of the Institute of Chartered Shipbrokers (ICS) to request a duplicate certificate. 

Duplicate certificates must:

• be completed with the word 'Duplicate' in Box 7 of an EUR1/EUR-MED, and
• show the date (and for some Agreement preferences the serial number) of the original certificate. The period of validity of the duplicate shall take effect from the date of the original.

The preference certificates are printed in sets with the second and third sheets re-printed with the words 'Duplicate' or 'Copy'. These are not acceptable. Neither are photocopies and carbon copies presented as duplicates. 

Businesses will need to declare in writing that they do not have the original but will surrender it immediately to HMRC if it becomes available later.

Replacement certificates of origin on the basis of a certificate of origin already issued

When products originating in a partner country are placed under customs control in the United Kingdom (UK), it shall be possible for HMRC, the BCC or the ICS to replace the original proof of origin by one or more EUR.1 movement certificates for the purpose of sending all or some of those products elsewhere the UK. The replacement movement certificate shall be issued by the customs office under whose control the products are placed.

Retrospective certificates (issued after exportation of the goods)

Retrospective certificates (issued after exportation of the goods) should be marked 'Issued Retrospectively' in Box 4 of a DCTS Form A or Box 7 of an EUR1 / EUR-MED (this may be in another EU language).