SW06700 - Rooms: Delete a Room

Delete a Room

Only the HMRC Business Authorising Officer (BAO) can make the decision to delete a Shared Workspace Room.

The BAO must be satisfied that:

• the Room is no longer in use;
• the Room is unlikely to be used in the near future;
• the information within the Room does not need to be retained in line with HMRC retention policies.

To delete the Room the BAO must:

• Lock the Room;
• Remove any data that needs to be retained and store it elsewhere;
• Amend the Room name to include the text ‘to be deleted’;
• Contact the SW Live Service Support Team for a deletion template.

If there is any doubt about the criteria above the BAO should consider closing the Room SW06500.

There is also information in the BAO online learning package.