TRSM70040 - Discrepancy reporting: The Proof of Registration document

The Proof of Registration document (PoR)

Regulation 30A of the MLRs requires Relevant Persons to collect an excerpt of the Trust Registration Service (TRS) from the trustee or agent of a registrable trust (see TRSM70030). This is to establish that a trust is registered on TRS and that the details are accurately recorded.

Relevant Persons should ensure that this excerpt of the register is up to date and represents the details of all the beneficial owners held on TRS of the beneficial owners of the registrable trust.

In order to enable trustees and agents to provide such an excerpt to Relevant Persons, HMRC offers the facility to download a Proof of Registration (PoR) document which can be downloaded from TRS by trustees and properly authorised agents on their next log in following successful registration. See GOV.UK Manage your trust’s details. References to an excerpt from the register in this guidance means the PoR document.

The PoR document will contain the following information:

1. HMRC logo

2. Trust name and address

3. Reference (UTR or URN: UTR will take preference if both exist).

Please see TRSM70050.

4. Date of issue

5. This statement:

“This document confirms that the trust named below has been registered on the Trust Registration Service in the United Kingdom. Details of the beneficial owners of the trust as held on the register are shown below.”

6. Trust details

  • Trust name (limited to 53 characters see TRSM70050)
  • URN or UTR
  • Trust start date
  • Date trust last updated

7. For all beneficial owners: Trustees, settlors, beneficiaries, protectors, or other Individuals that exercise control over the Trust

Information regarding beneficial owners will be provided, and the document will differentiate between individuals and other entities such as companies or trusts etc as relevant.

Individual
  • First name
  • Middle name (please see TRSM70050) 
  • Last name
  • Month and year of birth (MM/YYYY) - please note format, see TRSM70050
  • Country of Residence
  • Nationality
Company
  • Company name (If relevant)
  • Country of residence
Trust
  • Name
  • Country of residence
Charity
  • Name
  • Country of residence

8. Classes of beneficiary

Classes of beneficiary will be listed by description. Note: where the beneficiary description is above 56 characters it may be presented as Part A, Part B etc (see TRSM70050)