Closed call for evidence

Dormant Assets Scheme- data protection notice

Published 24 September 2024

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This publication is available at https://www.gov.uk/government/calls-for-evidence/dormant-assets-scheme-parliamentary-review-2025-call-for-evidence/dormant-assets-scheme-data-protection-notice

Who is collecting my data?

The Department for Culture, Media & Sport (DCMS) helps to drive growth, enrich lives and promote Britain abroad.

We protect and promote our cultural and artistic heritage and help businesses and communities to grow by investing in innovation and highlighting Britain as a fantastic place to visit. We help to give the UK a unique advantage on the global stage, striving for economic success.

This website (“Website“) is run by the Department for Culture, Media & Sport (“we” and “us“, “DCMS“). DCMS is the controller for the personal information we process, unless otherwise stated.

Purpose of this Privacy Notice

This notice is provided to meet the obligations as set out in Article 13 (this sets out the info we have to provide where the data is received directly from the data subject). Article 13 of UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA). This notice sets out how we will use your personal data as part of our legal obligations with regard to Data Protection.

The Department for Culture, Media & Sport’s personal information charter (opens in a new tab) explains how we deal with your information. It also explains how you can ask to view, change or remove your information from our records.

What is personal data?

Personal data is any information relating to an identified or identifiable natural living person, otherwise known as a ‘data subject’. A data subject is someone who can be recognised, directly or indirectly, by information such as a name, an identification number, location data, an online identifier, or data relating to their physical, physiological, genetic, mental, economic, cultural, or social identity. These types of identifying information are known as ‘personal data’. Data protection law applies to the processing of personal data, including its collection, use and storage.

How will we use your data?

Your data is being collected as an essential part of a report that will be laid to Parliament. We will summarise all responses and publish this review on GOV.UK. 

This Call for Evidence does not seek to collect any personal data from respondents. However we appreciate some Organisation names could be personal data per its definition in the United Kingdom General Data Protection regulation 2018 (UK GDPR)

We collect the following information, which is anonymised: 

  • If responding on behalf of an organisation, the name of the organisation you are responding on behalf of;
  • Your responses to the Call for Evidence questions on the operation and expansion of the Dormant Assets Scheme.

DCMS has commissioned a third party, Qualtrics, to host this survey via their online platform.  Qualtrics will process your responses in accordance with DCMS instructions.

Read the Qualtrics privacy policy. 

The Data Protection Legislation states that, as Government departments, the departments may process personal data as necessary for the effective performance of a task carried out in the public interest (i.e. a consultation).

We will not: 

  • sell or rent your data to third parties
  • share your data with third parties for marketing purposes 
  • use your personal data in analytics 

We will share your data if we are required to do so by law – for example, by court order, or to prevent fraud or other crime.

What will happen if I do not provide this data?

If your personal data is not provided where applicable, you will be unable to contribute your views to this Call for Evidence.  

Who will your data be shared with?

Your data will not be shared with anyone outside DCMS and HMT. 

How long will my data be held for?

We will only retain your personal data for two years, in line with DCMS retention policy, if it is needed for the purposes set out in this document.

Will my data be used for automated decision making or profiling?

We will not normally use your data for any automated decision-making. If we need to do so, we will let you know.

Will my data be transferred outside the UK and if it is, how will it be protected?

We will not send your data beyond the European Economic Area. 

Where we provide links to websites of other organisations, this privacy notice does not cover how that organisation processes personal information. We encourage you to read the privacy notices of the other websites you visit.

What are your data protection rights?

You have rights over your personal data under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018). The Information Commissioner’s Office (ICO) is the supervisory authority for data protection legislation, and maintains a full explanation of these rights on their website 

DCMS will ensure that we uphold your rights when processing your personal data. 

How do I complain?

The contact details for the data controller’s Data Protection Officer (DPO) are:

Data Protection Officer

The Department for Culture, Media & Sport 

100 Parliament Street

London

SW1A 2BQ

Email: dpo@dcms.gov.uk

If you are unhappy with the way we have handled your personal data and want to make a complaint, please write to the department’s Data Protection Officer or the Data Protection Manager at the relevant agency. You can contact the department’s Data Protection Officer using the details above. 

How to contact the Information Commissioner’s Office

If you believe that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. You may also contact them to seek independent advice about data protection, privacy and data sharing. 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Website: www.ico.org.uk 

Telephone: 0303 123 1113

Email: casework@ico.org.uk

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts. 

Changes to our privacy notice

We may make changes to this privacy policy. In that case, the ‘last updated’ date at the bottom of this page will also change. Any changes to this privacy policy will apply to you and your data immediately.

If these changes affect how your personal data is processed, DCMS will take reasonable steps to let you know.

This notice was last updated on 02/09/2024

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