Collection

Guidance for recruiters using Civil Service Jobs vX

Instructions for recruiters in organisations using Civil Service Jobs vX. Covers getting an account through to managing pre-employment checks.

• From: Civil Service Resourcing
• Published: 12 July 2019
• Last updated: 1 March 2024 — See all updates

This guidance applies if you have a ‘recruiter’ profile in the Civil Service Jobs vX recruitment system.

Other Civil Service Jobs guidance:

• For candidates - Using the Civil Service Jobs website
• For vacancy holders - Guidance for vacancy holders using Civil Service Jobs vX

Before you start

If your organisation uses Civil Service Jobs, you will need an account.

• Accessing the Civil Service Jobs vX system
  • 11 January 2024
  • Guidance
• Basic navigation and search for recruiters (vX)
  • 10 October 2022
  • Guidance

Creating vacancies

There are two types of vacancy:

• apply online - candidates submit their applications within the system
• advert only - candidates make their applications elsewhere

• Creating and publishing an apply online vacancy (vX)
  • 22 June 2022
  • Guidance
• Create and publish job adverts (vX)
  • 22 June 2022
  • Guidance

Managing online tests

How to set up online tests on vacancies and manage candidates taking tests, including reviewing scores, issuing reminders and resetting tests.

• Managing online tests (vX)
  • 6 September 2024
  • Guidance

Help and support for candidates

Some candidates need additional help or adjustments during the recruitment process.

They can specify this on their application before submitting it - the application will move to ‘Help required’ status so you can easily identify it.

• Supporting candidates who need help during the recruitment process (vX)
  • 8 October 2019
  • Guidance

Sifting candidates

How to review applications and enter sift results.

Sift results can be entered individually for each candidate or for multiple candidates in bulk.

• Sifting job applications and issuing results (vX)
  • 7 January 2021
  • Guidance
• Uploading sift or interview results in bulk (vX)
  • 15 January 2021
  • Guidance

Interviewing candidates

How to create an interview schedule, invite candidates, and enter and issue interview results.

Interview results can be entered individually for each candidate or for multiple candidates in bulk.

• Creating job interview schedules and inviting candidates (vX)
  • 19 May 2020
  • Guidance
• Submitting and issuing job interview results (vX)
  • 21 April 2023
  • Guidance

Managing reserve lists

When a candidate meets the required standard but can’t be offered a position immediately, they can be held on a reserve list.

Reserve lists are held for a specified length of time.

• Managing candidate reserve lists (vX)
  • 8 May 2024
  • Guidance

Pre-employment checks

How to set up and use online pre-employment checking processes.

• Selecting pre-employment checks for vacancies and candidates (vX)
  • 5 January 2022
  • Guidance
• Collecting pre-employment information from candidates (vX)
  • 21 February 2020
  • Guidance
• Managing candidates through pre-employment checks (vX)
  • 15 December 2023
  • Guidance

Manually adding applications

If a candidate has been allowed to submit an offline application, recruiters can add their application to Civil Service Jobs vX.

• Manually adding applications (vX)
  • 18 August 2023
  • Guidance

Archiving completed vacancies

Once recruitment is complete, the vacancy should be archived.

• Archiving completed vacancies (vX)
  • 14 March 2024
  • Guidance

Published 12 July 2019
Last updated 1 March 2024 + show all updates

1. 1 March 2024

   Guidance on archiving vacancies and deleting interview schedules added.

2. 6 April 2020

   Added new guide linked to manually uploading applications as a recruiter.

3. 24 February 2020

   Added new guidance on setting up and managing pre-employment checks.

4. 10 October 2019

   Added online tests guidance for recruiters.

5. 12 July 2019

   First published.