Form

Firearms privacy notice

Updated 31 December 2020

Applies to England, Scotland and Wales

© Crown copyright 2020

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/advance-checks-for-registered-firearms-dealers-exporting-to-eu-member-states/firearms-privacy-notice

Purpose of this privacy notice

This notice sets out your rights with respect to how we will use your personal data.

The Department for International Trade (DIT) recognises that it has a duty to people whose information it holds to treat that information responsibly, keep it safe and secure, and process it correctly and proportionately. This privacy notice broadly explains what information we collect, the purpose for processing, categories of personal information and who we may share it with. 

DIT will process personal data supplied in this service in accordance with the Data Protection Act (DPA). The information you provide will be processed on a lawful basis to enable DIT to perform a task in the public interest or to fulfil an official function, and the task or function has a clear basis in law.

How we may share your information

This information will be shared within the DIT and other government departments for the following purposes:

  • storage of company and site details
  • assessment of licensing applications
  • assessment of end-user undertakings for customers of registrant
  • assessment of the goods sold by registrant
  • assessment of the purpose of sale to end-user of the goods

Third parties with whom information will be shared are:

  • other government departments
  • FIVIUM (for application support)

Aggregated analysis of responses may also be shared with the Information Commissioner’s Office (ICO) the Government Internal Audit Agency (GIAA) and the National Audit Office (NAO) and Business Partners as above.

Should the purpose for which we intend to use your personal data change, consent will be sought in accordance with the DPA. We will notify you if there is a requirement to share information with any other third parties outside of those listed above.

Information provided whilst using this service, including personal information, may be published or disclosed in accordance with access to information regimes, primarily the Freedom of Information Act 2000 (FOIA) and UK data protection legislation.

If you want the information you provide to be treated confidentially, please be aware that, in accordance with the FOIA, public authorities are required to comply with a statutory code of practice which deals, amongst other things, with obligations of confidence. In view of this, it would be helpful if you could explain to us why you wish that information to be treated confidentially.

If we receive a request for disclosure of that information, we will take full account of your explanation, but we cannot give an assurance that confidentiality can be maintained in all circumstances. Should you wish to provide us with an explanation, please contact the data protection team on the details provided below.

Contact details

You have a right to complain to us if you think we have not complied with our obligation for handling your personal information.

Data Protection Officer

Department for International Trade
Old Admiralty Building
Admiralty Place
London
SW1A 2DY

For more information about your rights under the Data Protection Act or to request a copy of any data held about you please contact data.protection@trade.gov.uk.

If you are not satisfied with DIT’s response you have a right to complain to the Information Commissioner’s Office (ICO). 

Information Commissioner’s Office

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email casework@ico.org.uk

Tel 0303 123 1113

Textphone 01625 545860

Monday to Friday 9am to 4:30pm

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