Tell HMRC when an employee leaves if you use Basic PAYE Tools
Find step-by-step help on what to do when an employee leaves, if you currently use Basic PAYE Tools to operate payroll.
Documents
Details
This guide will help you use Basic PAYE Tools to:
- send information about a leaver to HMRC
- print a P45 for the employee
All Basic PAYE Tools user guides are updated only when there are major changes to the tools. They may not be updated yearly.
As an employer you must register with HMRC for PAYE Online before you use Basic PAYE Tools to run your payroll calculations and submissions.
Updates to this page
Published 12 June 2014Last updated 27 February 2025 + show all updates
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The steps have been updated to make them easier to follow.
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The guidance for Basic PAYE Tools, when an employee leaves has been updated for 2021 to 2022.
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The guidance for Basic PAYE Tools, when an employee leaves has been updated for 2020 to 2021.
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The guidance for Basic PAYE Tools, when an employee leaves has been updated for 2019 to 2020.
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Step 6: produce a P45 to give to the employee has been updated.
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The guidance for Basic PAYE Tools, when an employee leaves has been updated for 2018 to 2019.
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Annual updates 2017-2018 have been carried out.
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Updated guidance available.
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The Basic PAYE Tools: when an employee leaves PDF attachment has now been updated.
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First published.