ESFA Update academies: 5 September 2018
Published 5 September 2018
Applies to England
© Crown copyright 2018
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This publication is available at https://www.gov.uk/government/publications/esfa-update-5-september-2018/esfa-update-academies-5-september-2018
1. Information: academy funding allocation payment schedules are now available
We have uploaded academies’ funding allocation payment schedules for 2018 to 2019 to the document exchange. They are saved in the ‘revenue funding’ folder under the 2018 to 2019 academic year. Academies can access the document exchange by logging into Information Exchange, and choosing the document exchange tab at the top of the page.
If you cannot access your payment schedule, please contact us via our online enquiry form.
To help you understand your payment schedules we have updated the guidance on revenue funding payments for academies for the 2018 to 2019 academic year. We have also updated the guidance on the remittance advice notes, which accompany funding payments.
2. Information: schools funding 2019 to 2020
We have uploaded tables onto COLLECT illustrating the 2019 to 2020 national funding formula (NFF) calculations for the schools block.
Each school can view the calculation for their institution. Each local authority can view the calculations for all the maintained schools and academies in their local authority area.
We have also published technical notes for 2019 to 2020 for the high needs NFF, the schools NFF and the central school services block NFF, explaining in detail the methodologies and data sources.
3. Information: academies accounts return 2017 to 2018 guidance
We have published guidance to help you prepare for the 2017 to 2018 academies accounts return (AR). This includes:
- online form guidance
- further explanation of the pension note requirements
- the information required for your AR in addition to your financial statements
The accounts return online form will be available to complete from 1 October 2018.
The deadline for your trust’s external auditors to submit your AR is 21 January 2019.
4. Action: autumn school census 2018
The autumn 2018 school census day is Thursday 4 October. The deadline for approved submissions is Wednesday 31 October.
We have made a ‘beta’ release of the COLLECT system available to allow you to familiarise yourselves with COLLECT in advance of the census date. This will remain available until 4pm on Friday 28 September.
We have issued further details about the collection in the census ‘readiness’ email. If you did not receive this email, please contact us via a service request form.
We have published guides to help schools and local authorities complete and submit their autumn 2018 school census. These include an interactive tool to support the return of accurate 16 to 19 school census data.
5. Information: risk protection arrangement (RPA)
For existing RPA members, we have uploaded confirmation of risk protection arrangement (RPA) documents for the 2018 to 2019 academic year to the document exchange.
This includes academies that applied for RPA membership online before 17 August 2018 to start on 1 September.
To view your funding and payments information and easily access your RPA documents, log into your Secure Access account, go to the document exchange and open the revenue funding, AY 2018/19 folder. For help accessing the document exchange, visit GOV.UK.
The 2018 to 2019 RPA membership pack contains the new RPA contact details, as well as the latest list of frequently asked questions. The September 2018 to 2019 RPA membership rules are also available.
All free school pre-opening RPA members and anyone applying after 17 August 2018 or with a start date after 1 September 2018 will be emailed their 2018 to 2019 RPA confirmation paperwork.
6. Information: sharing of pupil premium eligibility and SEN pupil data with schools and academies with post-16 students and specialist post-16 institutions
From 3 September 2018, the Department for Education (DfE) is giving schools, academies and free schools with post-16 students, as well as specialist post-16 institutions, access to data about their new intake of students. Colleges were given access to this data from September 2016.
The data includes details of students’ eligibility for pupil premium funding when they were in year 11 in 2017 to 2018 and any SEN support received at school. This is to enable these institutions to effectively identify and monitor their cohort of disadvantaged students and to put in place effective interventions to support them.
We are supplying this information through an existing secure data transfer system (Key to Success). You can find further information and technical guidance about accessing this data on the Key to Success system.
7. Action: motor insurance for academy schools survey
The Department for Education (DfE), in collaboration with a commercial motor vehicle insurance broker, is looking to develop an insurance solution for schools.
We would appreciate your support in answering a few questions, providing as much detail as you can about your motor vehicles, to help us develop the best possible solution to meet your needs. To take part in the survey you will need to supply:
- for individual academies, your unique reference number (URN) – as it appears in get information about schools (GIAS)
- for multi academy trusts, your full name as it appears in GIAS and companies house number
- fleet vehicle information
- current commercial policy documentation
- recent claims data (last 3 years)
We will hold all information securely and use it only for this purpose. If you have any comments or queries, please email: MIAS.ADMIN@education.gov.uk.