Guidance

AI Upskilling fund: webinar privacy notice 

Updated 22 August 2024

© Crown copyright 2024

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This publication is available at https://www.gov.uk/government/publications/flexible-ai-upskilling-fund/2fa69c32-1e62-480f-9ff5-7b74512358c0

This privacy notice sets out how we will collect and process your personal data, and your rights, if you are registering for the AI Upskilling fund webinar and Q&A on 1 August 2024. The notice is made under Articles 13 and/or 14 of the UK General Data Protection Regulation (UK GDPR).  

This notice relates to the Department for Science, Innovation and Technology (DSIT) AI Upskilling fund pilot scheme, which aims to promote artificial intelligence (AI) upskilling in small and medium-sized enterprises (SMEs).   

For the purposes of the UK GDPR, DSIT is the controller for the personal information we process under UK GDPR, unless otherwise stated. 

Your data 

We will ask you to provide your personal data on the webinar registration form and will process the following data:  

  • name 

  • email 

Purpose 

We will process your personal data to:  

  • register you for the AI Upskilling fund webinar and Q&A on 1 August 

  • contact you, after the event, with materials, relating to the webinar

  • effectively promote, deliver and monitor the AI Upskilling fund pilot scheme 

The legal basis for processing your personal data under Article 6 of the UK GDPR is:  

6 (1) (e) Public task: Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller, in this case to invite you to the AI Upskilling fund webinar and Q&A, and share any relevant details following the event. 

Recipients 

The AI Upskilling fund pilot is delivered in collaboration with Government Grant Managed Service (GGMS). GGMS is provided by a third-party delivery partner, PricewaterhouseCoopers LLP (PwC), with Cabinet Office oversight. Your personal data may also be shared with PwC. It will not be shared with any other third party, unless we are required to do so by law, for example by court order or to prevent fraud or other crime. 

As part of our IT infrastructure, your personal data will be stored on systems provided by our data processors - Microsoft and Amazon web services. This does not mean we actively share your personal data with these entities; rather, they are technical service providers who host infrastructure supporting our IT systems. 

Retention  

Your personal information will be kept for 1 year following your registration. We retain this information for administrative purposes and to keep you informed of the progress of the scheme. 

International Transfers  

Your personal data will be processed in the UK. 

Your Rights 

You have the right to:

  • request information about how your personal data is processed, and to request a copy of that personal data
  • request that any inaccuracies in your personal data are rectified without delay
  • request that any incomplete personal data is completed, including by means of a supplementary statement
  • request that your personal data is erased if there is no longer a justification for it to be processed.
  • request that the processing of your personal data is restricted in certain circumstances (for example, where accuracy is contested)  
  • object to the processing of your personal data where it is processed for direct marketing purposes 
  • object to the processing of your personal data

To exercise your rights please contact the Data Protection Officer (DPO) using the contact details. 

DPO Contact Details 

The data controller for your personal data is the Department for Science. Innovation and Technology (DSIT). You can contact the DSIT Data Protection Officer at:  

DSIT Data Protection Officer
Department for Science, Innovation &Technology
22-26 Whitehall, London
SW1A 2EG 

Email: dataprotection@dsit.gov.uk  

If you are unhappy with the way we have handled your personal data, please write to the Data Protection Officer.

Making a complaint

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is a UK independent regulator.  The Information Commissioner can be contacted at:  

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow, Cheshire
SK9 5AF 

Telephone: 0303 123 1113 

Website: https://ico.org.uk/make-a-complaint/ 

Any complaint to the Information Commissioner does not affect your right to seek redress through the courts.  

Updates to this notice 

This privacy notice covers the information we collect, how we use it, and under what circumstances we will share information with other parties. We will update the notice if anything changes.

If changes affect how your personal data is processed, we will take reasonable steps to let you know. 

Last updated: July 2024

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