Homes for Ukraine education and childcare grant conditions of funding
Updated 26 June 2023
Applies to England
© Crown copyright 2023
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This publication is available at https://www.gov.uk/government/publications/homes-for-ukraine-education-and-childcare-funding/homes-for-ukraine-education-and-childcare-grant-conditions-of-funding
1. Introduction
The Secretary of State for Education lays down the following terms and conditions on which assistance is given in relation to the Homes for Ukraine scheme’s education and childcare funding payable to local authorities for the financial year beginning 1 April 2022.
The rates and detailed eligibility criteria for the financial year 2022 to 2023 are set out in section 2 below.
Grants will be allocated under section 14 of the Education Act 2002 with the condition that local authorities in England can spend the funding on provision of services for children who have entered via the Homes for Ukraine visa route.
1.1 Provision of services for children who have entered via the Homes for Ukraine visa route
The funding must only be used for the provision of education and childcare for children ages 2 to 18 who have entered via the Homes for Ukraine visa route, for example:
- to provide a place for 2, 3 and 4-year-olds accessing the 2-year-old, universal or 30 hours entitlements
- the provision of a suitable place for all other children up to the age of 18 (including time for staff resource and travel)
- funding placement of larger clusters of children into schools and registered early years settings, including the costs of additional and specialist teaching, non-teaching and administrative staff
- providing suitable travel arrangements, where necessary, to facilitate a child’s attendance at school or suitable provision
- the provision of specialist and bespoke services, such as support for children with additional needs, and resources (this may include education materials for schools)
- free school meals and school uniform (including school bags, provisions for example, water bottles, etc.)
- to provide access to extra-curricular activities for example, sports
- on community services whose provision benefits the children
- any other reasonable costs associated with the provision of support for the children
The local authority can pool any amount of funding to fund activities that will benefit a group or all of the authority’s children received via the Homes for Ukraine visa route.
For any funding that is passed on to the child’s education or childcare setting, processes for allocating the funds should be as simple as possible to avoid delay.
Local authorities may allocate funding to independent schools and independent special schools or spend the funding themselves on additional educational support to raise the attainment for the eligible pupils. Local authorities must consult schools about how to use funding to support eligible pupils.
2. Allocation and payment arrangements
We have published allocations for all local authorities that have children via the Homes for Ukraine visa route who arrived between 1 March 2022 and 31 August 2022. Payments will be made for each child based upon the data entry point following quarterly data collections administered by Department for Levelling Up, Homes and Communities (DLUHC), with payments calculated on a pro-rata basis.
The per pupil amounts include support for children with special educational needs and disabilities (SEND).
The department will make regular payments to local authorities based on the quarterly data collections. Allocations will include arrivals from the previous quarter once the data has been validated. The first data collection from local authorities was in June 2022. The second data collection from local authorities was in September 2022.
The first payment, made on 31 August 2022, was a payment in arrears to cover one-quarter of the annual tariff for the arrivals in the authority in the time period 1 March 2022 to 31 May 2022. The second payment was made on 31 October 2022, and included the payment in arrears for arrivals in quarter 2 for 1 June 2022 to 31 August 2022. The third payment was made in December 2022 for arrivals during 1 September 2022 to 30 November 2022 and the final payment was made on 30 June 2023 for 1 December 2022 to 31 March 2023 arrivals. Payment amounts were based on the age of the child on the date they arrive in the authority.
The allocation of funding for each phase of education is:
| Phase (Age) | Funding per child | Quarter 1 initial payment amount (March to May 2022) | Quarter 2 (June to August 2022) (Q1 balance payment amount March to May 2022) | Quarter 3 payment amount (September to November 2022) | Quarter 4 payment amount (December 2022 to February 2023) |
|---|---|---|---|---|---|
| Early years (2 to 4) | £3,000 | Quarter 1 £750 | Quarter 1 £2,250 Quarter 2 £2,250 | Quarter 3 £1,500 | Quarter 4 £750 |
| Primary (5 to 11) | £6,580 | Quarter 1 £1,645 | Quarter 1 £4,935 Quarter 2 £4,935 | Quarter 3 £3,290 | Quarter 4 £1,645 |
| Secondary (11 to 18) | £8,755 | Quarter 1 £2,189 | Quarter 1 £6,566 Quarter 2 £6,566 | Quarter 3 £4,378 | Quarter 4 £2,189 |
Local authorities must make the funding available to their schools irrespective of any deficit relating to the expenditure of the school’s budget share. This funding is not part of schools’ budget shares and is not part of the individual school’s budget. It is not to be counted for the purpose of calculating the minimum funding guarantee.
If a local authority receives a funding allocation for a child living in their area, but being educated in another area, we expect the local authority to passport an appropriate amount to the local authority in which the maintained school or academy trust is providing the school place.
3. Carrying forward Homes for Ukraine education and childcare funding
Local authorities and schools are not required to spend all of the funding they receive in the financial year beginning 1 April 2022; some or all of it may be carried forward. Any funding that is carried forward must be spent by the end of the financial year beginning 1 April 2023 and must be used in accordance with the conditions of grant.
4. Certification
Local authorities will be required to certify that they have passed on the correct amount of funding to schools or, where funding has been spent centrally, that it has been spent in line with these conditions of grant. We will issue a certification form in April 2023.
5. Variation
The basis for the allocation of education and childcare funding for Homes for Ukraine children may be varied from those set out above by the Secretary of State, if so requested by the school or local authority. Any variation will be at the sole discretion of ESFA/DfE.
6. Other terms
If the local authority fails to comply with the terms set out in the paragraphs above, the Secretary of State may withhold all or part of subsequent instalments paid to the authority.
This will be notified in writing to the local authority. Any such sum shall be withheld from subsequent instalments of the Homes for Ukraine education and childcare funding.
7. Overpayments
Any overpayment of Homes for Ukraine education and childcare funding shall be repaid by the school or local authority.
8. Further information
Books and other documents and records relating to the recipient’s accounts shall be open to inspection by the Secretary of State and by the Comptroller and Auditor General.
The Comptroller and Auditor General may, under section 6 of the National Audit Act 1983, carry out examinations into the economy, efficiency and effectiveness with which the recipient has used its resources in discharging its grant-aided activities.
Schools and local authorities shall provide information as may be required by the Secretary of State to determine whether they have complied with these conditions.
Failure to provide this information may result in the Secretary of State withholding subsequent instalments of the Homes for Ukraine education and childcare funding.