Guidance

Individualised Learner Record (ILR) specification 2013 to 2014

Technical documents that define the Individualised Learner Record (ILR) data that publicly funded providers must collect and return.

• From: Skills Funding Agency
• Published: 25 February 2014
• Last updated: 26 June 2014 — See all updates

This publication was withdrawn on 19 February 2017

The information on this page relates to the 2013 to 2014 funding year. Please visit the Individualised Learner Record (ILR) document collection for the latest information.

Applies to England

Documents

ILR specification 2013 to 2014: version 4 (31 July 2013)

PDF, 1.89 MB, 172 pages

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ILR specification 2013 to 2014 data model: version 1 (29 April 2013)

PDF, 49.9 KB, 1 page

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ILR specification 2013 to 2014 XML schema definitions: version 1 (4 March 2013)

ZIP, 8.25 KB

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ILR specification 2013 to 2014 XML sample file: version 1 (28 April 2013)

ZIP, 4.34 KB

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ILR specification 2013 to 2014 validation rules: version 7 (29 April 2014)

MS Excel Spreadsheet, 1.46 MB

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ILR specification 2013 to 2014 learning delivery monitoring (LDM) codes: version 3 (26 June 2014)

MS Excel Spreadsheet, 35 KB

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ILR specification 2013 to 2014 appendix A1, data collection timetable for all providers: version 2 (26 June 2013)

PDF, 73.7 KB, 3 pages

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ILR specification 2013 to 2014 appendix A2, data collection timetable for colleges: version 2 (26 June 2013)

PDF, 51.6 KB, 3 pages

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ILR specification 2013 to 2014 appendix A3, data collection timetable for private training providers: version 2 (26 June 2013)

PDF, 46.6 KB, 2 pages

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ILR specification 2013 to 2014 appendix B1, migration mapping from the 2012 to 2013 funding year to the 2013 to 2014 funding year: version1 (8 March 2013)

PDF, 25.8 KB, 2 pages

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ILR specification 2013 to 2014 appendix B2, migration mapping from the 2012 to 2013 funding year to the 2013 to 2014 funding year, annex 1: version 2 (7 June 2013)

MS Excel Spreadsheet, 152 KB

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ILR specification 2013 to 2014 appendix C, valid postcode format: version 1 (2 Jan 2013)

PDF, 18.2 KB, 2 pages

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ILR specification 2013 to 2014 appendix D, higher education domicile codes: version 1 (2 Jan 2013)

MS Excel Spreadsheet, 43.5 KB

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ILR specification 2013 to 2014 appendix F, privacy notice: version 1 (26 March 2013)

PDF, 12.7 KB, 1 page

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ILR specification 2013 to 2014 appendix G, prior attainment levels: version 2 (29 April 2013)

PDF, 11.5 KB, 2 pages

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ILR specification 2013 to 2014 appendix H1, learning aim class codes: version 4 (26 Sep 2013)

PDF, 163 KB, 20 pages

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ILR specification 2013 to 2014 appendix H2, conversion details from 2012 to 2013 class codes: version 3 (26 Sep 2013)

MS Excel Spreadsheet, 43.5 KB

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ILR specification 2013 to 2014 appendix I, ILR SUBCON form: version 2 (30 May 2014)

MS Excel Spreadsheet, 75.5 KB

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ILR specification 2013 to 2014 appendix L, summary of SOC 2000 codes: version 1 (2 Jan 2013)

PDF, 38.7 KB, 6 pages

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ILR specification 2013 to 2014 appendix P, data quality standards and field ownership: version 2 (28 April 2013)

PDF, 102 KB, 15 pages

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ILR specification 2013 to 2014 appendix Q, learning outcome grade code list: version 2 (12 March 2013)

PDF, 41.9 KB, 2 pages

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ILR specification 2013 to 2014 appendix Q, annex 1: version 1 (23 April 2013)

MS Excel Spreadsheet, 20.9 KB

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Details

These documents set out the details of the data about further education (FE) learners and their learning that must be collected by colleges, training organisations, local authorities and employers (FE providers).

They provide a technical specification of ILR data collection requirements, for those who make data returns, implement data specifications and design information systems; including management information (MI) managers, software writers and suppliers.

The data collected is used to calculate funding due to FE providers, for performance monitoring, future planning and to ensure that public money is being spent in-line with government targets.

• documents may be revised and re-issued through the year
• all changes from previous versions are highlighted within the documents
• notifications of new documents and new versions of documents are issued in our Twitter data stream

More ILR topics

See the ILR guides, e-learning modules and forms for 2013 to 2014 for help to collect and return your ILR data.

Click on the Individualised Learner Record (ILR) collections link below for more ILR topics.

Published 25 February 2014
Last updated 26 June 2014 + show all updates

1. 26 June 2014

   New document added: Learning delivery monitoring (LDM) codes: version 3

2. 29 April 2014

   Document added - ILR specification 2013 to 2014 validation rules: version 7 (29 April 2014)

3. 29 April 2014

   Document added - ILR specification 2013 to 2014 appendix Q, annex 1: version 1 (23 April 2013)

4. 16 April 2014

   Document added - ILR specification 2013 to 2014 learning delivery monitoring codes: version 2 (16 April 2014)

5. 25 February 2014

   First published.